Addendum #2.pdf

ADDENDUM #2 FOR

G. ROBERT COTTON CORRECTIONAL FACILITY

DRIVES, WALKS AND PARKING LOT RENOVATIONS

472/20020.RWG Y23245/MCSA

This addendum forms a part of the contract documents and modifies the original specification and bid proposal as noted below. Acknowledge receipt of this addendum by attaching a copy to the Bid Proposal Form. Failure to do so may subject the bidder to disqualification. This addendum consists of 4 pages.

1. The contractor shall be provided with identification to allow entry into the facility for the duration of the project.

2. Two escorts at minimum will be assigned to this project.

3. Materials tools list shall be stapled (stapled or attached) to manifest paperwork accompany the following:

a. Materials that stay on-site i.e. concrete delivered by trucks, plantings, and or/ any installed materials.

b. Materials that come in and out of the site the same day i.e. saws and trowels

If any items on the list are missing upon exit, the contractor will not be allowed to leave until the tool is located or the Warden approves.

4. Contractor will be allowed to keep a 24-in W x 48-in L x 28-in H box in a secure in building #300. This box cannot contain gasoline power tools or any power type of cutting or chisel tools.

7. Contractor can enter the Sally Port with a vehicle to drop off tools and leave.

8. Nick Male from the facility shall coordinate daily activities and access for contractors.

9. Phones inside the facility may be used to make calls outside the facility.

10. Inmate count time is from 11 to 12 and 4 pm to 5 pm daily. No vehicles may come in or out at this time.

11. The items allowed into the facility without a manifest are attached.

DOCUMENT TYPE

OP ATTACHMENT

EFFECTIVE DATE

08/07/2023

NUMBER

04.04.100A

ATTACHMENT A

ITEMS ALLOWED WITHOUT A GATE MANIFEST

MDOC employees, including contractual employees and State of Michigan employees who regularly conduct business within the institution on behalf of the Department (e.g., LARA hearing officers; Michigan Civil Service Commission Human Resources staff) are allowed to bring in the following items:

OFFICE SUPPLIES:

1. Any combination of five (5) pens (no tactical pens), pencils, and highlighters.

2. Notebook/notepad, folders, non-metal clipboard and MDOC documents/binders.

HEALTH AND BEAUTY AIDS:

1. Eyeglasses, sunglasses, soft cleaning cloth, lens wipes (5 individual packets or less and alcohol-free), and glasses case (soft fabric sleeve only), contact lens and case; wetting solution and/or eye drops (non-prescription) - not to exceed 0.5 oz.

2. One (1) comb, one (1) brush or one (1) pick; non-metal pocket size and hair accessories

(e.g., hair ties, clips, bobby pins, and headbands).

3. Feminine hygiene products and feminine hygiene product disposal bags - one (1) day supply.

4. One (1) lip balm and one (1) lipstick - no metal or glass case.

5. One of each of the following: Hand cream, lotion, sunscreen, insect repellant, and hand cleaning sanitizer, (four (4) oz. or less) non-aerosol and alcohol-free.

6. Single dose factory sealed over-the-counter medication; one (1) day’s supply limited to pain medication (e.g., aspirin, Tylenol, Ibuprofen) and antacids (e.g., Tums, Mylanta).

Over-the-counter medication containing stimulants/relaxants (e.g., NoDoz, Sleepeze, NyQuil, Dexatrim) are prohibited.

Note: An Administrative Manifest is required for prescription medication and medical devices.

7. One (1) individual box/packet (unopened) tissues or one (1) handkerchief.

8. Breath mints (two (2) oz. or less), hard candy/cough drops, throat lozenges (one (1) roll or package (six (6) oz. or less) or no more than ten (10) individually wrapped items); nicotine lozenges (ten (10) or less lozenges), one (1) nicotine patch.

9. Hearing aid(s), case, and hearing aids batteries.

10. Dental floss and non-metal dental picks.

11. Nail clippers without files.

12. Face mask(s)/facial covering(s). The mask or facial covering may have an edge that is a different color than the face of the mask, but the edge must also be a solid color. The mask or facial covering may contain the employee’s proper name (no nicknames) and the name of the facility and/or Department. The Department emblem, the American flag, and their bargaining unit representative’s logo are also permissible.

EFFECTIVE DATE

08/07/2023

FOOD AND DRINK ITEMS:

1. Coffee, tea, creamer, sugar, hot chocolate, coffee filters, soup, hot cereal and powdered drink mix as described below:

• Coffee, hot chocolate, powdered tea, creamer or sugar (non-liquid) One (1) factory sealed, non-metallic container to be transferred into one (1) clear plastic zip bag in presence of Gate Officer.

• K-Cup/Tea/creamer/sugar - Single serving, factory sealed packets (no more than 40 packets/cups) cups/packets to be transferred into a clear plastic zip bag in presence of gate officer.

• Coffee Filters - Maximum of one (1) unopened bag in original packaging.

• Soup/noodles, hot cereal, powdered drink mix and condiment packets - factory sealed, non-metallic, single serving container (no more than four (4) non-liquid).

2. Two (2) clear, factory sealed, plastic containers of water not to exceed one (1) gallon. Two

(2) clear, factory sealed, plastic up to 20 oz. containers of beverage (i.e., soda, sports drink, tea) excluding squirt bottle.

3. Any combination of two (2) factory-sealed snack items 4 oz. or less (e.g., energy/snack bars, cookies, crackers, snack mix, chips/pretzels, nuts, cheese snack, fruits, vegetables, meat snack, etc.).

4. Any combination of two (2) whole fresh fruits daily (no watermelon, honeydew, pineapple, or cantaloupe).

5. One (1), factory-sealed, non-metallic, single-serving frozen or microwaveable meal. The meal tray/internal packaging, if applicable, must be removed from the external packaging and is subject to inspection. After inspection, any outside box/packages shall be disposed of in the Front Gate area, unless the food item is not covered or packaged inside the box.

6. One (1), factory-sealed, single-serving salad or salad kit in a clear container with sealed top.

7. Employees at Newberry Correctional Facility (NCF), Ionia Bellamy Creek Dormitory, and

Kinross Correctional Facility’s K-Unit only, may bring a lunch through the gate to the employee breakroom. Lunches must be in a paper or plastic bag and contain food, drink, and plastic silverware items only. No lunchboxes, coolers, metal or glass containers will be allowed. The Shift Commander has discretion to reject any lunch item that may jeopardize the security of the facility (e.g., sharp bones, excessive quantities).

MISCELLANEOUS ITEMS:

1. Flashlight (mini) and case.

2. Street shoes during inclement weather to replace boots - one (1) pair.

3. Cash, not to exceed $25.

4. Personal keys/rings and key fobs- not to include: files, knives, cutters, pepper spray, flash drives, cuff keys, etc.

EFFECTIVE DATE

08/07/2023

5. Wallets to carry cash, plastic cards, photos and paper items, e.g., business cards, punch cards, receipts, etc.

6. Purses/bag; no larger than 6” x 8” to carry any approved items from this list.

7. Umbrella, no pointed tips.

8. Driver License/personal identification, plastic id cover, and lanyards; if worn around the neck, must be breakaway.

9. Rings, bracelets, necklaces, earrings, tie bar/tack and lapel pin.

10. State-issued challenge coins.

11. Plastic spoon and/or fork, empty plastic ware, e.g., bowl and transparent drinking cups/tumblers.

12. Wristwatch, Fitbit and other activity trackers without smart device capabilities. A smart device is defined in PD 01.05.120, “Critical Incident Reporting - Correctional Facilities Administration (CFA),” as:

Any electronic device that has the capability to:

1. Directly access the internet.

2. Record, transmit or receive audio files, photographs, videos, visual images or other media.

3. Directly transmit or receive Short Message Service (SMS) messages.

4. Obtain service to transmit and receive cellular calls or broadcast a location.

NOTE: Due to the similarity in appearance of electronic or vaporizer cigarettes and tobacco free chews and dips, non-tobacco cigarettes, chews, and dips (e.g., herbal cigarettes, coffee chew, and coffee dip pouches) are not allowed as outlined in PD 01.03.140 “Smoking; Possession/Use of Tobacco Products.” Whenever there is a question about items being brought into or out of the facility, the shift commander shall be contacted for final determination.

END OF ADDENDUM