Addendum 2

Savannah-Chatham County Public School System 208 Bull Street / Savannah, Georgia 31401 / (912) 395-5572

Email Address: purchasing@sccpss.com

Number: Bid 24-09 Custodial Products and Supplies (Annual Contract) Posting Date: 07/02/2023 Addendum #2 Posting Date: 07/21/2023 Closing Date: 08/17/2023

The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Certification Form (Form 2) of solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review the contents of this document and to respond accordingly.

Addendum No. 2 is being issued to provide clarification of Bid 24-09 Custodial Products and Supplies (Annual Contract).

1. Questions:

Question Response

1. Could you please provide previous awarded bid and tabulation?

Information can be found on the District’s Purchasing website:

a. Go to www.sccpss.com

b. Click on Vendors and Bidders in the menu at the bottom of the page.

c. In the side menu, click on All Bids

d. Search for Bid 20-04

e. Click on the Supporting Docs link for Bid 20-04.

f. Choose Bid Tabulation

2. Our vendor would like to know if 1.5mil is a true 1.5mil for the item listed on line 29? Is an alternative acceptable?

The District will only accept a 1.5 mil liner.

3. Please see attached list of items that I would like to submit samples for bid 24- 09.

Permission is not needed to submit samples. Please have all samples submitted by the deadline of July 28, 2023 by 5:00 PM. Samples will be tested by the District and a determination will be made if they will http://www.sccpss.com/ be accepted as alternate products.

4. The description for Item #1 reads, “High Gloss Floor Finish, 55-gallon drum, 20% to 25% solids.

Please advise if you are looking for total solids or non-volatile solids?

Total solids

5. Is Bid 20-04 Custodial Supplies (Annual Contract) the last bid before the current 24-09 Custodial Supplies District Wide Annual Contract Bid? If so, has there been any price increases since that award? Can you provide the current prices for items 27, 28, & 29 (the Trash Liners)?

Yes. Bid 20-04 was the last awarded bid. There have been no price increases. Current prices are as follows:

a. 48 x 58 17 mic liner - $21.90

b. 24 x 33 6 mic liner - $16.45

c. 38 x 58 1.5 mil liner - $39.36

6. Are the Trash Can Liners still delivered to one location about 3 times a year? If this information has changed can you tell us how many delivery locations and how often?

The District will place a quarterly order to be delivered to sixty (60) sites.

7. On page 16 of 59 in this ITB it references “Attachment C: Sample Contract”. Can you please provide a copy of the contract?

The Sample contract can be found at:

a. Go to www.sccpss.com b Click on Vendors and Bidders in the menu at the bottom of the page. This takes you to our active bid page.

c. Look for Bid 24-09 Custodial Products and Supplies (Annual Contract)

d. Click on the Supporting Docs link for Bid 24-09.

e. Choose Sample Contract http://www.sccpss.com/

8. Can we submit literature and skip the samples for Bid Item 20 - Safco Round Steel Wastebasket (20 gl)?

Unless a vendor is providing pricing for our “As Specified” item, a sample of 1 each wastebasket is required to be submitted.

9. Do we need a full case of samples for any alternate item? Some jan san items are packed 6-12ea per case, this is a lot of mdse for samples, please confirm.

A full case of a sample is required. The District has numerous sites and testing may be done by custodial employees at different sites.

10. If there is no item specified, still need full case samples?

See response to Question 9

11. In reference to page 17 of the ITB; Section 2.0 Submittals and Attachments:

Item B states: Certificate of Insurance Limits stated in Section on Insurance;

Bidder will list the District as an additional names insured and certificate holder). Can you provide the correct name and address that should be displayed as an additional name insured and certificate holder?

Item C states:

Documentation confirming that the district, agents, and their successors and assigns will be named as Additional named insured on the Bidder’s insurance policies providing coverage for this contract.

Can you provide the

Item B Response:

Savannah-Chatham County Public School System 208 Bull Street Savannah, GA 31401

Item C Response:

The District has thousands of employees, and it would not be feasible to name each one on an insurance certificate.

Language attesting to this requirement can be placed in the Description of Operations box as an Additional Remark.

correct names of district, agents, successors assigns that should be displayed as additional named insured on the insurance policy?

12. Regarding lines #1 and #2 on the Bid Submittal Form where 55 gallon drums are specified, will 5 gallon pails be acceptable if the 55 gallon drum is not available?

The District will not accept 5 gallon pails as a substitute for the 55 gallon drum.

13. Item 73, you ask for use with a tapered handle.

Can you share what kit you are currently using?

Vendors saying all they have works with threaded handle.

Universal Doodle Bug Kit

14. If samples are not approved, are we allowed a new window to send different samples.

No.

15. Can we state a minimum order per school site delivery?

No. Vendor did not specify if the question refers to a minimum item quantity or a minimum dollar amount.

***ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED***

End of Addendum #2 to Bid 24-09 Custodial Products and Supplies (Annual Contract)

SCCPSS Purchasing Department Posted 07212023