Addendum 2 ARFQ DEP2500000067.pdf

SOLICITATION NUMBER: ARFQ DEP2500000067

Addendum Number: 2

The purpose of this addendum is to modify the solicitation identified as ARFQ DEP2500000067 (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of pre-bid sign-in sheet

[ ] Other-

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

[ ] Correction of error

[ X ] Attachment of vendor questions and responses

Addendum 2

ARFQ DEP2500000067

CWSRF Audit

Q1: Historically, the Fund has reported only one program on it’s schedule of expenditures of federal awards. In the RFQ Specifications, you listed several federal grant programs. Can you please provide an estimate of expenditures by assistance listing number and year of the audit contract?

A1: The 66.447 OSG Program is currently (for FY2025) comprised of two active grants. FFY2022 = $853,000 and FFY2023 = 1,149,000. FFY2024 is estimated at $1,000.000. It is projected that these projects will be completed by FY2029.

The 66.458 Clean Water State Revolving Fund has expenditures averaging

$27.7 million per fiscal year over the last five fiscal years.

Q2: Can you please describe for everyone the Funds use of “Equivalency” in it’s federal program and how that impacts federal gran compliance and reporting on the schedule of expenditures of federal awards?

A2: 2024 Compliance Supplement – 2 CFR Part 200 Appendix XI (May 2024)

Part-4 Equivalency loans are funded with an amount equal to the capitalization grant and reported in the OMB Federal Funding

Accountability and Transparency Act (FFATA) Subaward Report System.

These loans are considered to be federal loans. To achieve consistency in meeting program requirements and eliminate the possibility of over-reporting information under FFATA, equivalency loans must meet all equivalency requirements: federal cross-cutters, single audit, architectural and engineering (A/E) procurement, disadvantage business enterprise (DBE), and signage.

While any of the sources of funds in the CWSRF may be used for equivalency loans, it should be understood that these funds would be considered federal funds once they are deemed equivalency dollars and that all disbursements for equivalency loans must be entered into the

SEFA. The SEFA should reflect equivalency dollars rather than actual cash draws from the Treasury to the state. Additionally, the SEFA will differ from the SF-425 form.

Q3: RFQ section #7 Payment indicated only one single payment will be made. Will you not allow progress billings and payments throughout the course of the audit each year?

A3: Yes, historically we have allowed progress billings for work completed.

Q4: Both RFQ section 4.1.1.1 Scope of Work and 4.1.1.3 Reports to be issued refer to a

“report on the internal controls and compliance with Title VI of the Clean Water Act”.

Can you please expand on this requirement? I cannot locate any such requirements in the Clean Water Act.

A4: CWSRF Regulations (40 CFR Part 35.31) (PDF) (13 pp, 184 K, About PDF) In

1990, EPA issued regulations to supplement Title VI of the CWA by codifying all major requirements applicable to the CWSRF program.

35.3165 Reports and audits.

https://www.govinfo.gov/content/pkg/CFR-2011-title40-vol1/pdf/CFR-2011-title40-vol1-part35-subpartK.pdf https://www.govinfo.gov/content/pkg/CFR-2011-title40-vol1/pdf/CFR-2011-title40-vol1-part35-subpartK.pdf https://www.govinfo.gov/content/pkg/CFR-2011-title40-vol1/pdf/CFR-2011-title40-vol1-part35-subpartK.pdf

Revised 8/24/2023

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendos representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

ARFQ DEP2500000067