Addendum #2 8-21-2025.pdf

Date Printed: Aug 21, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1747454 Reason for Modification:

Doc Description: Blackwater Falls Sled Run Tree Removal Addendum #2 issued to publish agency responses to vendor submitted questions and pre-bid sign in sheet.

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-08-21 2025-09-09 13:30 CRFQ 0310 DNR2600000001 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 21, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

The West Virginia Purchasing Division is soliciting bids on The West Virginia Purchasing Division is soliciting bids on The felling and limbing of diseased trees at the Sled Conveyor and Sled Run area per the attached specifications, project plans, and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE BLACKWATER FALLS STATE

PARK

BLDG 4 1584 BLACKWATER LODGE

RD

CHARLESTON WV DAVIS WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Tree Removal and Related Work

Comm Code Manufacturer Specification Model #

70000000

Extended Description:

Tree Removal and Related Work

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Vendor Questions for CRFQ DNR 26*01 Blackwater Falls Sled Run Tree Removal

Q.1. There seems to be some confusion on what type of Contractor's License is needed for the bid. To me, it seems a Specialty Contractor is what's needed. So, what classification of

Contractor's License is needed?

A. Following the WV Division of Purchasing requirements related to licensed contractors, a WV General Contractor’s license is applicable for this contract.

Q.2. Since there is a delay in remarking the trees, will the bid submission date be pushed back?

A. The re-marking of dead trees has been completed as of 8/8/25. The bid submission date has already been extended by the WV Division of Purchasing.

Q.3. During the pre-bid meeting, it was stated that no climbing gaffs (spikes) be used. When we trim power lines in the same area, we utilize them, is there a reason why we would not be allowed to use them?

A. Per National Arborist Standards, the use of gaffs, spikes, or spurs may damage healthy trees.

The use of gaffs, spikes or spurs will not be permitted during this project.

Q.4. Also, during the pre-bid meeting was stated that no equipment was allowed, we have several offroad units that we could use that would reduce the cost. We could also use yard pads so there is no disturbance to the ground.

A. Offroad units must adhere to WV Dept of Transportation Regulations and must be insured.

Offroad units will be permitted in non-wooded areas only, along the sled run slope and in the right of ways on either side of the conveyor. Any offroad units utilized are restricted to the area of the project only and will be monitored by park law enforcement. Their use will be restricted during the project hours of operation only. Wooded areas are restricted due to the protection of the threatened Cheat Mountain Salamander.

Q.5.Are rubber tracked boom lifts permitted for use on this project?

A. Rubber tracked boom lifts will be permitted in non-wooded areas only due to the protection of the threatened Cheat Mountain Salamander. Per the project specifications, any damage to the terrain or grassed areas will be the responsibility of the Vendor to regrade, seed and straw. The re-grading must match the existing slope.

Q.6. Can material be laid down, roped down, or dropped in smaller pieces within the 5ft buffer zone?

A. Smaller pieces, limbs, logs or branches are permitted to be roped down within the 5 ft right of way. No material will be permitted to be roped down onto the conveyor.

Q.7. Will this area of the park be closed during cutting operations?

A. During the life of the project, the Sled Run Area will be closed to the public. The park will post signage the area is under construction. Authorized personnel only will be permitted in the area.

Q.8. Are all trees clearly identified and marked

A. All trees to be felled have been re-marked with blue paint. All trees requiring only limbing have orange tape tied around the trunk of each tree.

CLARIFICATIONS:

Pursuant to the United States Department of Interior, Fish and Wildlife Service, Blackwater Falls State

Park Sled Run, Tucker County, West Virginia, Service File Number 2025-0098881, regarding the natural habitat of the threatened Cheat Mountain Salamander, Endangered Species Act (ESA; 87 Stat. 884, as amended; 16 U.S.C. 1531 et seq): The Notice to Proceed will be issued to begin on or after October 15, 2025.

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Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish vendor Q&A and clarifications.

2. To publish pre-bid sign-in sheets.

Text4: CRFQ DNR26*01