Addendum_2_-_250603.pdf
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- Attached to
- Professional Services - A & E Design Services for City of Leesburg Gas Department Operations Center
- Solicitation number
- 250603
- Issued by
- Lake County, Florida
About this file
Addendum No. 2 for RFQ 250601 is issued by the City of Leesburg, Florida, for Professional Services - A&E Design Services for the City of Leesburg Gas Department Operations Center. The addendum provides clarifications and responses to bidder inquiries regarding the solicitation, including guidance on document submission, budget information, and proposal formatting requirements. Specifically, the document addresses questions about the project's construction budget, documentation requirements, and proposal formatting, with the total project budget set at $850,000.00 for design and construction.
The addendum provides critical instructions for bidders, including guidance on uploading forms (such as Non-Collusion and Conflict of Interest forms), which must be submitted separately in prescribed locations. The document allows flexibility for bidders in presenting scheduling information, permitting additional pages for visual aids explaining scheduling methods. One key modification to the solicitation document is that addendums should now be uploaded to the Addendum Tab instead of Tab 1. Bidders are required to acknowledge receipt of this addendum by signing and returning the acknowledgment section, which includes spaces for company name, officer signature, and officer's name and title.
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Text version
DATE: February 27, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Senior Buyer
The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the request for qualification (RFQ) document. This document must be submitted with your Proposal in Tab 1. If the bidder has already submitted the Proposal to the City’s Purchasing Division, the Bidder should sign and return this addendum in a sealed envelope or revise their electronic submission to include this addendum. The envelope should include the company name and address, the bid number, opening date and time, and "Addendum No: 2". In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.
Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.
Q1. Please advise what construction budget the City of Leesburg has allocated for this solicitation.
A1. The total budget for the design, including construction, is $850,000.00.
Q2. On p. 45 of the RFQ, the Appendix to CFR Part 200 (p. 3) is listed "as part of the complete Solicitation package," but I see no part of that form with a signature block, checkbox, or anything of that nature. Should we include the full appendix, unabridged?
A2. No. Do not include these documents in your response. The language in the CFR 200 section is required if federal funding is or may be used for a project.
Q3. I added a Tab 7 for Forms & Attachments for the other required forms, because they're not mentioned anywhere else in the formatting & response components section beginning on p.
29. Is this acceptable, or do they belong in another section? Or, should they be submitted as separate document files?
A3. Forms (Non-Collusion Form, Conflict of Interest form, etc.) are to be uploaded separately in the prescribed locations. The system will not allow you to submit your proposal without uploading these documents to these specific areas.
Q5. In Tab 5 - Scheduling, CDE has screenshots clarifying the utility & functionality of our Smartsheet software. Including these would put us over the page limit of two pages. May we use extra pages to elucidate our scheduling method without penalty, since they are captioned
RFQ 250601
Professional Services – A&E Design Services for City of Leesburg Gas Department Operations
Center
Addendum No. 2 images, not text? A page limit exception is made for the org chart, & this has a similar purpose of being a visual aid for our organization method.
A5. Yes.
The following changes are hereby made to the Solicitation Document.
1. Upload Addendums to the Addendum Tab instead of Tab 1.
ACKNOWLEDGMENT - Addendum #2
Company Name
Signature of Officer
Type/Print Officer's Name & Title
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