Addendum_2_-_2502601.pdf
PDF 2 MB Posted
- Attached to
- OPEN Landscape Maintenance Services - Hwy 441
- Solicitation number
- 2502601
- Issued by
- Lake County, Florida
About this file
This is Addendum No. 2 to an Invitation for Bid (IFB) issued by the City of Leesburg, Florida for comprehensive landscape maintenance services along Highway 441 and other city properties. The procurement seeks a qualified contractor to provide mowing, edging, trimming, litter pickup, weed control, tree and shrub maintenance, irrigation system inspection and repairs, and palm tree trimming across designated maintenance areas. The mandatory pre-bid conference was held on Tuesday, September 23, 2025, at 10:00 a.m., with bid specification questions due by Thursday, September 25, 2025, at 4:00 p.m. Bids are due and will be opened on Tuesday, October 7, 2025, at 11:00 a.m. via Zoom with no public opening per Section 2.10.1. Bid tabulation is scheduled within two working days following the bid opening, with an Intent to Award recommendation issued by October 31, 2025. The City Commission will approve the award at the next scheduled meeting after all required documents are complete. The contract term extends through September 30, 2028, with potential renewal options for three additional terms. Bidders must acknowledge receipt of Addendum No. 2 on their Proposal Bid Form.
The addendum provides clarification on budget and previous contract information in response to bidder inquiries. The City has historically spent approximately $750,000 annually on these services, which encompassed landscape maintenance, palm tree trimming, mulch, annuals, irrigation maintenance and repairs, and additional labor, excluding add/alternative areas in the current IFB. No engineer's estimate or detailed budget is available for this solicitation. A previous contract dated March 25, 2019, with an amendment dated March 28, 2022, was provided as reference material. Contractors must be certified by the Florida Department of Transportation (FDOT) for Maintenance of Traffic (M.O.T.) and possess commercial right-of-way maintenance experience. A 5% bid bond is required with submission. The contract requires service frequencies of weekly maintenance from April through October and bi-weekly maintenance from November through March, with all labor, materials, and equipment provided by the contractor. The city will pay 95% of invoiced amounts, with final payment contingent upon satisfactory completion and compliance with contract requirements.
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DATE: September 30, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Senior Buyer
The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Invitation for Bid (IFB) Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form. If the bidder has already submitted the Proposal Bid Form to the City’s Purchasing Division, the Bidder should revise their electronic submission to include this addendum. In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.
Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.
Q1. Would you be able to provide me with the bid tabulation for the last time this project was out to bid?
A1. As stated in the prebid conference meeting that the city has spent up to +/-$750,000.00 per year on the contract. This included Landscape Maintenance, Palm Tree Trimming, Mulch, Annuals, Irrigation Maintenance and Repairs, and additional Labor. This does not include the add/alternative areas in the current invitation to bid.
Q2. Could you please confirm if there is an engineer’s estimate or budget available for this solicitation?
A2. Budget is not available.
Q3. Is there a previous contract for these services that you could share with us (including award amount and contractor information)?
A3. The contract from 03-25-2019 and amendment dated 03-28-2022 is attached.
The FDOT Ponds and Maintenance Areas attachment pages 1-5, and the add/alternative locations were not included in the contract or amendment.
The following information is provided for clarification.
Event Tentative Date (Note: Dates are subject to change)
Mandatory Prebid Conference Tuesday, September 23, 2025 at 10:00 A.M.
Bid Specifications Questions Due: No later than Thursday, September 25, 2025 at 4:00 P.M.
IFB 2502601
Landscape Maintenance Services
Addendum No. 2
Deadline to Issue Addenda: No later than Tuesday, September 30, 2025 at 4:30 P.M.
Bids Due and Opening: No later than 11:00 A.M., Tuesday, October 7, 2025. Bid will be opened immediately after the bid due date and time via Zoom.
Bids Due and Opening: No later than 11:00 A.M., Tuesday, October 7, 2025. Per Section 2.10.1, there will not be a public opening of the bids received by the Solicitation submittal deadline.
Bid Tabulation: Within two working days after the bid opening.
Intent To Award Recommendation: Issued by October 31, 2025 Award of Bid by City Commission: Next scheduled meeting after all pertinent forms and document are complete and ready for award by City Commission.
ACKNOWLEDGMENT - Addendum #2
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