Addendum 2

RFP #377-21 Comprehensive Security System Upgrade for Dawson County

RFP #377-21 CONSTRUCTION SERVICES - COMPREHENSIVE SECURITY

SYSTEM UPGRADE FOR DAWSON COUNTY

ADDENDUM #2

Bid Closing Date: August 26, 2021, at 10:30AM, EST Bid Issue Date: July 22, 2021 Addendum Issue Date: August 11, 2021 Original Addendum Due Date: August 12, 2021 By: Melissa Hawk, Purchasing Manager

The following are amendments to the RFP #377-21 Construction Services - Comprehensive Security System Upgrade for Dawson County:

1. An updated Price Proposal Form is made part of this addendum and is to be submitted as per Tab J – Financial Response in place of the Price Proposal Form released within the RFP.

2. Levitron Multi-Technology Ceiling Occupancy Sensor, Model OSCxx-MOW has been accepted as an approved substitution for the specified Occupancy Sensor in Section Detail 8, ES5.2. This is ONLY if the substitution is rated to detect breathing ONLY. The substitution cannot detect movement in the entire room as the alarm would sound constantly. This is not the intended use of the specified Occupancy Sensor. Specification sheet attached.

3. Identicard Premisys 3 Two-Reader Board, Model PREM-BRD2RD2-S3 and accessories has been accepted as an approved substitution for the specified Access Control System in Section No.

280470; provided it integrates with the locking control system and camera system; and can serve at the main operating platform for all systems without any additional fees for licenses, etc. Specification sheet attached.

4. All dates, other specifications not addressed in this document, terms and conditions remain the same as posted in the RFP document.

The following are questions and answers to the RFP #377-21 Construction Services - Comprehensive Security System Upgrade for Dawson County:

QUESTION: Please clarify RFP #377-21 project number. ES Plans list project #367-20?

ANSWER: The RFP number for the construction services is 377-21. The project #367-20 is the RFP number and subsequent contract number of our consultant. The packaged response shall be for RFP #377-21.

QUESTION: Reference to PC Architect/Engineer: Per pre-bid meeting this only pertains to Alternate 1 booking area control room renovation. Drawings of control room required to be reviewed and stamped by Architect and or Engineer.

ANSWER: Yes, the drawings of the control room are acceptable to be reviewed and stamped by an architect or an engineer licensed in the State of Georgia. Please attach this license within Tab D of your response.

QUESTION: Booking area Clarifications: What is the dimension from floor to structure above tile ceiling where the HM frames will be mounted to?

ANSWER: 12’-0”.

QUESTION: Booking area Clarifications: What is the dimension from floor to ceiling?

ANSWER: Drawing ES38 – Clarification: ceiling height from the finished floor to the structure above the lay-in ceiling is 10’-0”. Field verify.

QUESTION: Booking area Clarifications: Please provide the manufacturer and model number of the VCT to be used, currently noted as “match existing administrative area”.

ANSWER: Flooring shall be Armstrong LVT, Armstrong Cove Base – 6” for all walls, inside and out of new walls. Colors/Product Numbers are unknown. Pictures are included in this addendum for reference.

QUESTION: Booking area Clarifications: Please clarify we will be using existing electrical circuits for the booking control alternate 1?

ANSWER: Re-use existing circuits and add 6–20-amp circuits.

QUESTION: Booking area Clarifications: Please provide the basis of design model number for the Mitsubishi 1.5 Ton AC unit referenced for the control room (Note 6 sheet ES3.8).

ANSWER: The Contractor to provide a Mitsubishi P-Series 3-ton unit, Model PUZ-A36. Area to be cooled is 216 sq. ft. and 10'-0" high.

QUESTION: Booking area Clarifications: Please clarify a new ac unit will be required, it was mentioned in the meeting that existing duct work was located above ceiling and could be tapped into adding vents for use in the new booking area?

ANSWER: Provide new A/C unit and controls.

QUESTION: Booking area Clarifications: Please verify the work will be performed after normal working hours?

ANSWER: The schedule may be adjusted to accommodate Monday – Friday before 8:00 a.m. and after 5:00 p.m. and Weekends; however, this must be made in writing and provided to the Purchasing Manager to incorporate into the executed contract between the awarded PC and the County.

QUESTION: Booking area Clarifications: Please verify the Facility will provide dedicated escorts for the renovations and the PC will not need to add time considerations waiting for escorts to be available?

ANSWER: The Sheriff’s Office will provide an escort at each building as required to maintain the security necessary for the Law Enforcement Center/Jail and the Government Center.

QUESTION: RFP page 36 States tax bond-Page 7 states project is tax exempt?

ANSWER: As stated during the pre-submittal meeting, this reference is between the Contractor and the Georgia Department of Revenue to ensure that all taxes due to the State of Georgia will be paid as it relates to this contract. The Georgia Department of Revenue phone number for Business Taxpayers is 877-423-6711 for any further questions.

QUESTION: RFP Page 2 Item ES0.0 Cover Sheet is not provided in RFP?

ANSWER: The Cover Sheet which is the Drawing Index has been copied onto the document entitled Security System Upgrade, Drawing Index, Attachment “A” and the Specifications Index has been copied onto the document entitled Security Systems Upgrade, Specification Index, Attachment “B”.

QUESTION: RFP page 16 -Obtaining Certificate of occupancy-Is this required?

ANSWER: The drawings and specifications are being reviewed by our County Fire Marshall. The process of obtaining a Certificate of Occupancy may be required; therefore, it would behoove the Contractor to prepare for such. The County will assist in this process.

QUESTION: Please verify a total of 9 Touchscreen control stations is required in proposal (see below locations):

2-Central Control 2080 2-Housing M1013 2-Housing M2013 1-Booking Base Bid 1-Booking (Alternate 1 Bid) 1-Nurse Stations 1068 1- Government Control Room 1143

ANSWER: There are a total of nine (9) touchscreen control stations required in the proposal. There is also one (1) touchscreen control station required in the alternate 1 bid item.

QUESTION: RFP page 11 item 2.m Handheld mobile control unit: Please verify not required on this project?

Not shown on plans nor specified.

ANSWER: This is no longer a requirement.

QUESTION: 280400: Please clarify watch tour requirements? (Page 12 of RFP has material list for the PIPE watch tour system, not shown in specs and is a wireless solution, 280400 specifications have a wired mounted plate with key reset and PLC controlled system, will existing wiring support this?

ANSWER: New watch tour system is required. The Contractor will replace floor devises and wire. The watch tour system shall be integrated with the new PLC Touchscreen Locking Control System.

QUESTION: 280100, items 5,6 intercoms and locks, DPS (Devices found inoperable will be replaced- Verify Owner will provide or provide additional funds to replace).

ANSWER: The Contractor shall provide unit pricing for any defective door position switches to be replaced.

QUESTION: If an existing device is found not working shall be reported to Owner- Sentence above states replace all.

ANSWER: The Contractor shall provide unit pricing for all security devices shown on the drawings, (except existing electric locks). After testing is complete, then defective devices will be replaced.

QUESTION: 280290 Video Visitation- Do not see any specifications for stools or seats, verify no seating or Owner furnished.

ANSWER: The seats will be furnished by the County outside of this contract.

QUESTION: Section 280280 Video Surveillance: No recording parameters for storage are provided, please provide storage days so all proposers will be using the same requirement?

ANSWER: The storage days shall be ninety (90) calendar days of video storage, with the system of expanding to one hundred eighty (180) calendar days and/or two hundred seventy (270) calendar days.

Company Name Signature of Authorized Representative

Title Date

THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED AS PART OF YOUR PROPOSAL

RFP #377-21 CONSTRUCTION SERVICES - COMPREHENSIVE SECURITY SYSTEMUPGRADE FOR DAWSON COUNTY

PROPOSER’S PRICE PROPOSAL FORM SHEET A - REVISED

COMPANY NAME: _________________________________________________________

ITEM DESCRIPTION

ESTIMATED

QUANTITY UOM UNIT COST

EXTENDED

COST

Turn-Key Comprehensive Security System Upgrade - Installation 2160

Combined Hourly Rate

Turn-Key Comprehensive Security System Upgrade - All Equipment Required 1

Not To Exceed

Turn-Key Comprehensive Security System Upgrade - All Software Required 1

Not To Exceed

Software/Hardware Training 20 Hourly Rate

Service/Maintenance Support - Year After Warranty Period 5 Annually

Add Alternate 1:

ESTIMATED

QUANTITY UOM UNIT COST

EXTENDED

COST

Intake Control Room with Security Walls - Design-Build 1 EA

Add Alternate 2:

ESTIMATED

QUANTITY UOM UNIT COST

EXTENDED

COST

Video Visitation Units 26 EA

Add Alternate 3:

ESTIMATED

QUANTITY UOM UNIT COST

EXTENDED

COST

Metal Detector/Package Screener 1 EA

RFP #377-21 CONSTRUCTION SERVICES - COMPREHENSIVE SECURITY SYSTEMUPGRADE FOR DAWSON COUNTY

PROPOSER’S PRICE PROPOSAL FORM SHEET B - REVISED

COMPANY NAME: _________________________________________________________

Add Alternate 4:

ESTIMATED

QUANTITY UOM UNIT COST

EXTENDED

COST

Administrative Cost (Including Salary) for Deputy Sheriff Escort at All Times for Performance of Scope of Work 1

Deputy Sheriff

• All costs incurred by the Proposer must be included in the Price of Project for the total scope of work as listed in this RFP.

• Proposer to provide all materials, labor and equipment needed to complete the Scope of Work.

• Proposer to include a detailed item cost sheet for the turn-key comprehensive security system upgrade – installation; the turn-key comprehensive security system upgrade – all equipment required, the turn-key comprehensive security system upgrade – all software/licenses required.

• Proposer to include a detailed description of the service/maintenance support per year, for five (5) years to begin the year after warranty period to ensure no lapse in coverage.

Authorized Signature Title

Print Name Date

***NOTE: THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL SEALED SEPARATELY FROM THE ADDENDUM #2 AND THE TECHNICAL RESPONSE TO THIS RFP. FOLLOW DIRECTIONS FOR

SUBMITTAL FOR THIS DOCUMENT AS GIVEN IN THE RFP – TAB J – FINANCIAL PROPOSAL***

CURRENT FLOORING/COVE BASE IN THE JAIL BOOKING AREA