Addendum 2 200026C001 final for posting.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY

P.O. BOX 14350

SALEM, OREGON 97309-5047

ITB 200026C001 Addendum 2 Page 1 of 3

June 15, 2022

Installations Division

SUBJECT: Addendum 2 to ITB 200026C001 Coos Bay Armory Lift Station Upgrades

TO ALL PROSPECTIVE BIDDERS AND ALL OTHERS CONCERNED

1. The changes, clarifications, omissions, additions, and alterations in, on, and to the solicitation information and specifications shall apply to the bids submitted for and to the project indicated above. Except as modified by this Addendum, all of the terms and provisions of the Invitation to Bid (“ITB”) for the above listed project remain in full force and effect. This Addendum

Number 1 supersedes all previous instructions pertaining to the items listed:

CHANGES TO ITB

2. Changes to ITB: The following changes are made to the ITB. (Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough).

a. The following responses are provided to questions received through June 14, 2022.

1. We would like to supply Submersible sewage pumps manufactured by Grundfos, instead of Barnes/Peabody

(which is now Barnes/Crane). Would that be acceptable

RESPONSE: This is acceptable

2 The bid documents show a tank between the lift station and the building, however, there is no mention of the tank being touched as far as work on the lift station goes. My guess based on scant information is that the tank functions like a “trash tank” or solids capture tank, and although usage of the facility is light, after 50 years, that tank will need some attention. With that in mind, I believe that some scope for this project should extend to that tank. Namely, the following items I believe should be considered

The tank should be located, the access ways exposed and the tank pump of solids prior to the start of work on the lift station rehab.

a. This would allow for storage so that inadvertent usage of the facility will not reach the lift station while it is being worked on.

b. This would also allow for evaluation of the condition of the tank, as it’s function and condition will directly affect the performance of the lift station.

RESPONSE: At this point we are not sure of a location of a solids tank. At this time we will disregard any work associated with this tank, please plan on lift station replacement work only.

b. ITB Attachment A Statement of Work is herby deleted in its entirety and replaced by Attachment A Statement of Work

Addendum 2 Version attached to this Addendum.

3. This addendum must be acknowledged and submitted for this project. By acknowledging this addendum on Section H, (2), (a) of the ITB, the bidder agrees they have read and understood the above mentioned changes and have incorporated those changes into their bid.

PROTEST OF ANY CHANGES TO THE ITB MADE BY THIS ADDENDUM MUST BE SUBMITTED IN WRITTEN

FORM TO SAM GOFF – MILITARY DEPARTMENT - AGI, 1776 MILITIA WAY SE, SALEM, OREGON OR VIA

EMAIL TO SAMUEL.A.GOFF.NFG@ARMY.MIL BY 3 PM ON JUNE 16, 2022.

Sam Goff Sam Goff - CPPB Procurement & Contract Specialist mailto:SAMUEL.A.GOFF.NFG@ARMY.MIL

ITB 200026C001 Addendum 2 Page 2 of 3

State of Oregon - Oregon Military Department Invitation to Bid

ATTACHMENT A

Statement of Work

200026C001

Coos Bay Armory Lift Station Repairs Project.

ADDENDUM 2 VERSION

SW-1 DESCRIPTION OF WORK:

The project includes but it not limited to removal of existing sewage ejection system and control panel and replace with new, removal and replacement of all waste piping and associated check valves, isolation valves, and removal and replacement of existing pumps, pump panel, plumbing, and associated parts. Clean, recoat and sealing of lift station vault.

SW-2 LOCATION OF WORK:

Coos Bay Armory

255 N Norman AVE

Coos Bay, OR 97420

Lincoln County

SW-3 PRINCIPAL FEATURES:

• Removal of old control panel and installation of new one.

• Dewatering and cleaning of vault for access.

• Equipment removal and disposal.

• Labor, materials, and special equipment needed.

• Include Portable outhouse for building tenants for duration of the project.

• Start up and programming of new equipment.

• Clean up of site and removal of job-related debris.

• Lockout and tag out pumps and shut down existing system.

• Set new stands/pads.

• Set new ejection pumps in place and fasten according to manufacture and best practices.

• Re-connect electrical and wire up new panel.

• Replace plumbing waste piping inside of pit.

• Perform start up and operations check.

• Includes permits.

• Performing work during our regular business hours of 8AM- 5 PM

• Confined space entry, permitting, and monitoring as required.

• Patching leaks in lift station vault with Sika Plug

• Repair cracks in lift station vault with Sika Plug

• Re-coating lift station vault with Spray-on concrete skim coating.

SW-4 NOTIFICATION AND ACCESS:

The Contractor shall notify the Project Manager 72 hours prior to starting the work. The Project Manager for this project is Mick Millsap. The onsite point of contact for facility access is James Ogan - 503 584 3133. The Contractor shall coordinate all work with the Project Manager.

SW-5 LOCATES:

All locates are the responsibility of the Contractor. The Contractor shall obtain and pay for all locates on and off project site. This shall include both Public and Private Locating services. Private locates are required on Camp Rilea, Camp Umatilla, and Camp Withycombe.

ITB 200026C001 Addendum 2 Page 3 of 3

SW-6 BACKFILL OR COVERUP

Before any backfill to trenches or holes or installation of, interior and exterior sheathing, or placing of concrete, the

Contractor shall notify the Project Manager 3 working days in advance to allow for pre-cover inspection.

SW-7 SUPERVISOR’S WEEKLY REPORT

Beginning the date of Notice to Proceed has been signed the Contractor shall submit a weekly Supervisor’s Report by the close of business every Friday. The report shall consist of work done that during the week broken out on a day by day basis, if no work was done during the week than the report shall show no work has been done. This report shall be required up to the date of final acceptance. Also a report of what work is to be done the following week shall be submitted weekly. All reports shall be delivered by email or CD.

SW-8 PHOTOS

Each week to be submitted with the weekly Supervisor’s Report shall be photos of the task being done that week;

photos shall consist of before, during, and after. All photos shall be delivered by email or CD.

SW-9 PROJECT MEETINGS

Project meetings if so directed by the Project Manager shall be conducted by the Contactor at any time during the life of the project and shall provide the meeting notes to all stakeholders, A&E, subcontractors, as required. The meeting notes shall be distributed no later than 72 hours after the Project Meeting. The format in which the Project meeting shall include but not limited to: Heading, attendees with name, agency, phone numbers and email addresses to include guests, Schedule Updates, Information Items, New Action Items, Unresolved Action Items from prior meeting (s), Action Items Resolved at Prior meetings, most current schedule to include Critical Path, and to include but not limited to the most current RFI log, most current Submittal Log, most current ASI Log, Proposal Request Log.

Minimum Information for Log Reports:

RFI Log: Number, Item, Date Sent, Reply Required by, Date Received, Cost Impact, Schedule Impact, and Remarks.

Submittal Log: number, Submittal, Description, Type, Subcontractor, Date material required on site, Date required from Subcontractor, Date sent to Owner, Date due back from Owner, Date Received back from Owner, and Status.

ASI Log: ASI number, Description, Date of Issuance, Date submitted to Arch., Owner, Local Jurisdiction, Date returned to Contractor, and Status.

Proposal Request Log: Proposal Number, Reference, Description, Amount, Date Issues Response Date, and Status.

Contractor shall provide 3 each tabbed “D” type 3 Ring binders and labeled for each Log

To Owner upon completion of project.

SW-10 DD Form 1354 DRAFT

Contractor shall complete DD Form 1354 Draft, Transfer and Acceptance of DoD Real Property, with the assistance of the Project Manager to capture all new items, for example include but not limited to; transformers, concrete pads/aprons, water holding tanks, electrical wire outside a building, gas lines outside a building, sewer lines, storm water lines, underground vaults, fences, gates, buildings, ramp/docks, flagpole, generators, concrete, asphalt, fire hydrants, and etc. The unit of measure, the measurement, and cost for that item shall be provided.

END OF STATEMENT