ADDENDUM 2 200000000477.pdf

ADDENDUM 2

TO RFP 200000000477

Periodic cleaning/janitorial activities at the facilities located at Range 40 in Waters, MI

See below for the changes made to the RFP 2000000477

1) The cleaning schedule for Building 6133 will be as follows:

Cleaning will be performed twice a week M-Thurs during the time period of April 1 thru October 15. Cleaning will be done once a week M-Thurs October 16 thru March 31.

2) All other terms and conditions remain the same.

Years Months # Options Years 4 0 1 1-Year

CONTRACT START DATE: CONTRACT

END DATE:

CONTRACTING AGENCY:

BUILDING NAME and

NUMBER:

BUILDING ADDRESS:

IS LOCATION ON CRO “SET

ASIDE”?

SCHEDULED TO BE IN

FUTURE?

PROSPERITY REGION and

COUNTY:

CONTACT

AGENCY BUYER:

PROGRAM MANAGER:

WORKING DAYS of BUILDING

OCCUPANTS: 0730-1630

NUMBER of EMPLOYEES: 0 DAYS of CLEANING SERVICE: 0800-1600

TOTAL SQ. FT. to be CLEANED: 0

SQ. FT. CARPET:

SQ. FT. HIGH TRAFFIC

CARPET:

SQ. FT. VINYL:

SQ. FT. CERAMIC:

SQ. FT. CONCRETE:

SQ. FT. TERRAZO:

SQ. FT. RUBBER FLOORING:

NUMBER of RESTROOMS in

BUILDING:

A. Contract and Program Manager Information

CONTRACT INFORMATION

11/1/2019 Department of Military and Veteran Affairs (DMVA)

NAME EMAIL PHONE

10/31/2023

CONTRACT TERM: OPTIONS:

Bath House Building 6133

Yes No X .

Yes No X .

Region: 3: Northeast Prosperity Region County: Crawford

PROCUREMENT CONTACT INFORMATION

BUILDING LOCATION INFORMATION

M-TH OFFICIAL WORKING HOURS of BUILDING

OCCUPANTS:

0 APPROXIMATE VISITORS: Seasonal use

IDENTIFY HOURS of CLEANING SERVICE:

Eliizabeth Noffsinger SMSgt Perrin, Andrew andrew.r.perrin2.mil@mail.mi 989-354-6340

0 AREA(S):

0 AREA(S):

230 Finished Concrete Floors/Restrooms

230 NUMBER of STORIES in BUILDING:

0 AREA(S):

0 AREA(S):

● Interior only

NUMBER of DESIGNATED BREAK ROOMS in BUILDING:

Is window cleaning required? (Specify if Interior and / or Exterior and Number of Floors – typically 1st Floor for Exterior.)

● N/A

0 AREA(S):

0 AREA(S):

0 NUMBER of TOTAL UNITS for BUILDING RESTROOM(S):

*see Additional Information

ADDITIONAL INFORMATION: (Note additional building information, including, but not limited to, particular security requirements {keys, etc.} or known building environmental issues that Bidder should be aware of in performing janitorial services for this location):

● Bath house. Women Side one shower stall, two toilet stalls, and 2 sinks. Mens Side one shower stall , one toilet stall, one urnial and two sinks Entry way

Does location have child play area(s), gymnasium, locker room, etc.? If so, please identify along with cleaning standard.

C. Description of Service Needs TASK AND FREQUENCIES Services

● Restroom with male and female sides. Single shower stall on each side.

● NO

Does location have a cafeteria/café/snack bar?

What is the RECOMMENDED Level of Insurance Risk for this Contract? [EXAMPLE: LOW, MODERATE OR HIGH] DTMB-OAS & AGENCY to determine

Frequency

Schedule B - Location Specification Sheet (LSS) -Bath House 6133 noffsingere@michigan.gov 989-344-6190

SEE ** BELOW FOR DAYS

OF CLEANING

** Cleaning will be performed twice a week M-Thurs during the time period of April 1 thru October 15. Cleaning will be done once a week M-Thurs October 16 thru March 3.1

ADDENDUM

mailto:glaserd@michigan.gov mailto:andrew.r.perrin2.mil@mail.mil mailto:andrew.r.perrin2.mil@mail.mil

Daily (Each time scheduled to clean; 104 per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Vacuum carpet, sweep & damp mop hard surface floor if applicable. Remove spots/stains from carpet.

b.) Empty waste receptacles c.) Dust high and low, including all surfaces which gather dust. Do not dust desk surfaces or adjacent work surfaces.

a.) Close restroom X b.) Empty waste receptacles X c.) Fill dispensers ** See Replenishable Supplies X d.) Dust X e.) Clean and sanitize waste receptacles X f.) Dust mop g.) Clean and sanitize sinks X h.) Clean glass and mirrors X i.) Clean and sanitize toilets and urinals X j.) Empty and sanitize all sanitary napkins receptacles X k.) Clean and sanitize wall around toilets and urinals, stall and entry doors, and partitions between toilets, urinals and sinks. Also perform any obvious spot cleaning.

X l.) Damp mop (Note: Damp mops used in restrooms are not to be used for non-restroom areas.)

X m.) Vacuum carpet if applicable n.) Maintain floor drain(s)/traps free of odors o.) Service restrooms as requested by Facility Supervisor x a.) Clean, sanitize and wipe dry a.) Empty trash/ recyclable paper pick up b.) Pickup for miscellaneous recyclable materials

Basic Services

3. Drinking Fountains

4. Lobbies and Corridors

1. Office Cleaning (Note : The days office cleaning is to occur will be determined by the Facility Supervisor.)

2. Restrooms c.) Remove carpet runners, clean floor underneath and replace runners d.) Vacuum carpet and runners e.) Dust mop f.) Damp mop or machine scrub g.) Maintain clean glass -includes entrance doors h.) Completely dust all fixtures - includes ledges, edges, shelves, exposed pipe, furniture, partitions, door-frames etc i.) Damp wipe all non-upholstered furniture, tables & counter areas including visitor/breakout rooms.

j.) Vacuum upholstered lobby furniture a.) Spot cleaning - including light switches a.) Vacuum/dust mop/sweep X b.) Vacuum/dust mop/sweep - Winter (November 1 - April 1) for designated areas.

X c.) Dust X d.) Clean w/ sanitizer & wipe dry handrails & doorknobs e.) Damp mop f.) Damp mop - Winter (November 1 - April 1) for designated areas.

g.) Spot clean walls and glass X a.) Clean door guide tracks b.) Dust, damp wipe and wipe dry handrails, cab walls, doors c.) Vacuum carpet/damp mop a.) Organize, tidy, and clean a.) Empty food barrels/waste receptacles and clean receptacle covers b.) Sweep/dust mop/vacuum floors c.) Refill paper towel dispensers d.) Damp mop

7. Elevator Cleaning

8. Thoroughly Clean Store Rooms/Janitor Closets

9. Designated Breakroom Cleaning

5. Wall /Partition Cleaning / Washing

6. Stairway Cleaning, including those in parking ramps e.) Clean, scour and sanitize sinks f.) Damp wipe cabinetry, counter tops, table tops and outer surfaces of refrigerators g.) Clean under small counter top appliances h.) Clean top of paper towel dispensers i.) Damp mop spills j.) Damp mop and shine vinyl floors a.) Cafeterias and cafes/snack bars b.) Clean tables and counter tops except for food serving and prep areas c.) Vending machine areas, concession stands, lounges and recreation areas d.) Empty food barrels e.) Conference rooms f.) Clean drawing boards in conference rooms a.) Emergency stain/gum removal from carpet b.) Empty exterior ashtrays/trash receptacles & clean all general areas including entrances, during Winter months of November 1 - April 1.

c.) Empty exterior ashtrays / trash receptacles & clean all general areas including entrances, during Summer months of April 1 - October 31.

d.) Wash all waste receptacles (inside & out) which present a soiled or odorous condition & sanitize e.) Replace waste receptacle liner when soiled or worn f.) Assist in snow removal operations around main building entrances, staffing changes may be needed g.) Entry leaf removal/sweeping fall season

12. Special – Building Specific Tasks

11. Variable Procedures

10. High Use Areas

Special attention must be given to the areas listed below. Both schedules & duties will be conducted as indicated. The facility supervisor reserves the right to schedule the activities listed in this section

Building Name:

a.) Task

(Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Clean partition and interior glass b.) Dust walls high and low c.) Clean air bars and vents d.) Dust/clean baseboards e.) Dust/clean blinds, curtains, window treatments f.) Vacuum fabric upholstered furniture g.) Light fixture/lens cleaning h.) Additional/ Emergency services (including thorough wall/partition vacuuming and washing, after renovations or modifications as required)

As Needed Hourly Price a.) Spray buff finished hard surface floors - removing scuff marks included b.) Power scrub restroom floors c.) Clean carpet runners / mats d.) Clean carpet in high traffic areas, includes main hallways, cubicle/ office hallways, elevators, lobbies and cafeteria/cafes e.) Carpet Cleaning - entire floor including inside cubicles and offices f.) Scrub and refinish stairwell floors g.) Top strip & refinish floors h.) Strip & refinish all hard surface floors

14. Intensive Floor Care

Special – Additional Cleaning Procedures in Response to Infectious Disease – For Quotation Purposes Only

13. General Tasks

Services Frequency

Periodic Services

Services

Frequency

(Each time scheduled to clean; XX per year)

Weekly (Once per week;

52 times per year)

Monthly (Once per month; 12 times per year)

Quarterly (Once per Quarter;

4 times per year)

Semi (or) Bi- Annual

(3 (or) 2 times per year)

Annual (Once Per

Year) a.) Thoroughly disinfect all interior and exterior entry door hardware. This includes all push/panic bars, door knobs, door levers and handicap entry buttons.

b.) Thoroughly disinfect all handrails in building entries or other common areas.

c.) Thoroughly disinfect all lobby mounted and cab mounted elevator call buttons. To avoid damage to elevator controls systems and other electrical components, the appropriate disinfectant must not be sprayed directly onto elevator call buttons or panels. The disinfectant should first be applied to a cloth then wiped on the surface to be disinfected.

d.) Thoroughly disinfect all push/panic bars, door knobs, door levers or other door opening devices on stairwell doors.

e.) Thoroughly disinfect all push/ panic bars, door knobs, door levers or other door opening devices on restroom doors.

f.) Check hand sanitizer levels in all lobby and entrance dispensers. Report empty or nearly empty dispensers to the Facility Supervisor. Hand sanitizer refills will be supplied by DTMB and the dispensers will be stocked by DTMB staff.

NOTE :

SUPPLEMENTARY TASKS*

Services requested by the Facility Supervisor and performed by the contractor, which are beyond the scope of this service contract shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services

Monthly Quote for Additional Cleaning Procedures in Response to Infectious Disease

- To be determined by Program Manager.

NOTES AND ADDITIONAL INFORMATION

● All cleaning schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre approved by the PM.

Agency

Agency Agency Agency Agency Agency

Hand soap Feminine Sanitary vending supplies &

Disposal bags Toilet tissue

Plastic Trash Can Liners Hand sanitizer dispensers & refills

Air Fresheners

● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the

**RESPONSIBILITY FOR REPLENISHABLE SUPPLIES**

Replenishable Item

Paper towels Provided by

Agency