addendum-1-rfp-dmavs-2025-04.pdf

This is an addendum to a Request for Proposals issued by the New Hampshire Department of Military Affairs and Veterans Services, Division of Community Based Military Programs, for conference facility and food services. The original RFP DMAVS 2025-04 sought a venue to host the 2025 Ending Veteran Homelessness in New Hampshire Annual Summit, a one-day event targeting 75-100 business professionals scheduled for June 17, 2025, with alternate dates of June 18 or 19, 2025. The required facility location was limited to Concord, Manchester, Nashua, or the Seacoast Region of New Hampshire and needed to provide space for the attendees, parking, audio-visual equipment, and comprehensive food and beverage services including breakfast, lunch, and mid-afternoon breaks. The vendor inquiry deadline was March 14, 2025, with final agency responses due by March 21, 2025, and proposals due by March 26, 2025, at 12:00 PM EST.

Addendum #1, posted on February 19, 2025, cancels the entire RFP due to no bids being received. The original procurement outlined a 100-point evaluation scoring system prioritizing best value over lowest bid, with criteria including Experience and Resources (5 points), Location (15 points), Venue (35 points), Food and Beverage (20 points), and Price Proposal (25 points). Pricing was capped at $20.00 per person for breakfast, $40.00 for lunch, and $13.00 for the mid-afternoon break, inclusive of gratuity and fees, with proposals required to include separate quotes for both 75 and 100 attendees. Contract award was contingent upon approval by the Governor and Executive Council of New Hampshire.