Addendum 1 RFP AP-26-757 QA.pdf

Department of Financial Management 411 West Ocean Boulevard, 6th Floor

Long Beach, CA 90802

(562) 570-6425

July 29, 2026

NOTICE TO PROPOSERS

ADDENDUM NO. 1: Q & A

No. RFP AP-26-757

ARFF Cleaning & Related Services

This addendum changes and supersedes the language in the original RFP.

Please acknowledge receipt of this addendum by signing and submitting with your proposals. Any proposer who fails to submit this addendum may be disqualified.

The City would like to remind Proposers that pursuant to Section 5.2.27 of the RFP, the City will not be responsible for or bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein, unless confirmed in writing by the City Contact.

The questions and answers are as follows:

1. Q: Section 2.1.4.c – Scope of “assist” for F3 testing and calibration

Please clarify the term “assist” in Section 2.1.4.c, which states: “Contractor shall assist AIRPORT with F3 testing and calibration for each vehicle.

Contractor shall provide technical support, as-needed, in refilling, flowing, and modifying vehicle to address F3 testing needs.” Specifically, please define the exact scope of services expected from the Contractor for F3 testing and calibration, including any required labor, equipment, materials, modifications, and on-site support.

A: The Contractor's responsibilities during the F3 transition and output testing are limited to:

• Filling the vehicle foam tank with Airport-supplied F3 concentrate following completion of the Airport's maintenance activities.

• Providing secondary containment for the foam proportioning/output test.

• Collecting and properly disposing of the discharged foam solution generated during the output test in accordance with the contract requirements.

• Cleaning the testing area upon completion of the output test.

• Cleaning up any Contractor-caused spills or releases of F3 concentrate that occur during the foam loading process.

During the two (2) business day maintenance period, Airport maintenance personnel will perform all vehicle operation, mechanical adjustments, proportioning system calibration, pressure testing, inspections, and manufacturer-recommended modifications. Because the foam system will be empty during this maintenance period, foam solution discharges are not anticipated.

2. Q: Section 2.1.4.d – Definition of “area”

Please clarify what “area” refers to in Section 2.1.4.d. If this refers to the F3 testing area, please provide the location, approximate dimensions, surface type, containment features, and drainage details.

A: "Area" refers to the Contractor's work area where the foam removal, ARFF cleaning activities, and F3 testing are performed.

The work will be conducted at Building 50 which is located at 2750 E Wardlow

Road, Long Beach, CA 90807. The surface type is concrete & asphalt. The floor inside Building 50 is all concrete, and the exterior is asphalt. Secondary containment will be needed. Please refer to the Worksite Information provided in the Appendices.

3. Q: Table 2 – Basis of estimated quantities

In Table 2, please clarify whether the estimated quantities for “AFFF-impacted

Materials for Disposal, Cleaning Rinsate, and Concentrates” represent:

• estimated quantities the Contractor is expected to generate under this contract, or

• existing quantities currently located across the three airports.

A: Estimated quantities in Table 2 are quantities that currently exist for disposal across all three airports. Unknown is the quantity of rinsate or other impacted waste that the Contractor will generate as part of the cleanout process.

4. Q: AFFF-impacted drums – quantity and extent of impact

Please confirm whether there are 98 × 55-gallon drums of AFFF-impacted material. If confirmed, please describe the nature and extent of the AFFF impact for these drums, including whether they contain concentrate, rinsate, contaminated water, sludge, or other impacted material.

A: There are 97 x 55-gallon drums and 1 x 5-gallon bucket of AFFF-impacted materials. Here is the current inventory by location:

LGB: (Approximately 990 gallons of AFFF concentrate.)

• 18 x 55-gallon drums of AFFF concentrate (full/unopen drums)

JWA: (Approximately 3,745 gallons of AFFF concentrate and 220 gallons of finished AFFF solution (3% premix) are anticipated.)

• 60 x 55-gallon drums of AFFF concentrate (sealed & unsealed drums).

• 4 x 55-gallon drums containing 3% finished AFFF solution (premix consisting of water & AFFF concentrate).

• 1 x 5-gallon bucket of AFFF concentrate.

• 15 x 55-gallon empty drums with residual AFFF concentrate.

5. Q: Sanitary sewer discharge location

Is there a sanitary sewer discharge point located near the designated cleanout area? If not, please provide the address and/or location of the sanitary sewer disposal site referenced in the solicitation.

A: Waste must be separated by Airport. The local Long Beach sewer district will not accept wastewaters from Airports outside the district.

For LGB waste, sanitary sewer is available in front of Building 50.

For JWA waste, one of the sanitary sewer discharge locations is JWA, near

3160 Airway Ave., Costa Mesa.

For BUR waste, the Airport is currently evaluating whether a nearby sanitary sewer discharge location may be available for contractor's use. At this time, no discharge location is being designated or guaranteed. Updates or additional information will be provided by addendum, if applicable.

6. Q: Summary report format

Please confirm whether an electronic version of the summary report will be acceptable, or whether hard-copy submittals will also be required.

A: Electronic report is acceptable.

7. Q: Reporting requirements by airport

Please confirm whether the AIRPORTS require one consolidated summary report covering all locations or separate individual summary reports for each

AIRPORT.

A: For reporting, please provide separate reports for each airport.

8. Q: Available electrical power

The solicitation states that the AIRPORT will provide electrical power. Please provide details regarding the available power at the work location(s), including voltage, phase, amperage, and connection type (for example, 208V, 240V, 480V, single-phase, or three-phase).

A: Building 50 has 208V, 240V, and 480V available at the site. LGB can coordinate with Fire if a certain receptacle is needed to supply power to equipment.

9. Q: Site access and badging requirements

Please clarify whether the Contractor will be required to obtain airport badges for access to the cleanout location(s), or whether escorted access will be provided. Please also confirm whether the work area is landside or airside. If airside access is required, please provide details regarding the badging process, required training, processing time, and applicable fees.

A: Contractor will not be required to obtain airport badges. The majority of work and the primary work area will be conducted landside. Escorted access to airside areas will be provided by airport as needed.

10. Q: Vehicles #1 and #5 – output testing requirement

Please confirm whether Vehicle #1 and Vehicle #5 are index vehicles and whether they will require output testing under this contract.

A: Vehicle#1: FORD F340 4X4 is an index vehicle and will require output testing. Vehicle#5: Oshkosh Stinger/RIV is not an index vehicle and will not require output testing.

11. Q: Transportation of AFFF stock and impacted materials

Please clarify whether all AFFF stock (drums) and impacted materials will be transported to LGB by the AIRPORTS, or whether the Contractor will be required to collect these materials from each individual airport. If Contractor collection is required, please provide an inventory by airport, including estimated quantities and material types.

A: Contractor will be required to collect existing drums of AFFF and miscellaneous waste materials from John Wayne Airport Firestation 33, located near the entrance at 3160 Airway Ave, Costa Mesa, for the quantities described in question #4 above. Other materials, also located at Fire Station

33, include waste materials (copper piping, diaphragm pump, brass balls).

12. Q: Sanitary sewer discharge permit fee / disposal rate

Since the AIRPORT is obtaining the permit for discharge to the sanitary sewer, please advise whether the applicable per-gallon discharge rate is known. If the Contractor will be responsible for this fee, please provide the appropriate point of contact at the governing district or agency who can confirm the current rate.

A: Proposer will not be responsible for any permit or per gallon fee for discharge to the sanitary sewer. Airports will obtain permits and pay the associated fee.

Awarded Contractor shall be responsible to supply any support information that may be needed for the permit application, such as amount to be discharged, sampling method and results, and discharge date and time.

13. Q: Storage of treated rinse water

Please confirm whether treated rinse water generated from the cleanout activities may be combined, or whether treated rinse water from each airport must be stored, managed, and documented separately.

A: Treated rinse water for each airport must be stored, managed, and documented separately.

14. Q: Section 4.2 Proposal Content, page 25 of the RFP: Should communications and reporting be labelled as Part 3 in the proposal?

A: Yes, Communications and Reporting may be labeled as Part 3.

15. Q: Under Worksite Information, is there a water source at the hangar where the cleaning will take place?

A: Building 50 has internal water sources as well as a fire hydrant located near the building. If needed, additional water apparatus can be provided by

LGB. Please refer to the Worksite Information provided in the Appendices for internal water source.

16. Q: Section 2.1.4 F3 Refraction Testing Support and Waste Disposal: Where is proportioner testing expected to take place (i.e. test site or at the respective airport)?

A: Proportioner testing is expected to take place at the test site: Building 50, 2750 E. Wardlow Road, Long Beach, CA 90807.

17. Q: Will SDSs (formerly known as Material Safety Data Sheets) be provided for both the product being removed and disposed of and the replacement product being installed?

A: Yes

18. Q: What is the diameter of the brass balls noted in Table 2?

A: 2 inches

19. Q: Please confirm that the copper piping will already be single-rinsed and cut up in 2-ft sections, and that this work is not included in the contractor’s scope.

A: Confirm.

20. Q: Please confirm that the 1,000-gallon poly tank will already be cut up, and that this work is not included in the contractor’s scope.

21. Q: Several liquid waste streams have significant unit cost differentials per gallon. Please clarify whether alternate unit pricing can be provided for the differing waste streams to account for this where applicable or whether changes in volumes from those assumed in the proposal would be grounds for adjustments to the unit pricing.

A: Yes, alternate unit pricing can be provided to account for the varying types of waste.

22. Q: Please specify if the waste streams in Table 2 will be transported to the work location at Long Beach or whether pickups will need to be arranged at other airports. Please specify how much of each waste type is at each facility.

A: Please see response to question #4. Waste associated with JWA will need to be picked up from JWA Fire Station 33 located near 3160 Airway Ave, Costa

Mesa.

23. Q: Please confirm the status and waste container types for the AFFF-impacted materials including piping, pump, tank, and balls requiring disposal.

A: All AFFF concentration and pre-mixed are stored in 55-gallon poly drums and one 5-gallon poly bucket. Other materials for disposal will be in 55-gallon drums.

24. Q: Please confirm the (98) 55-gallon drums identified in Table 2 are the sum total of Items 1-7 rather than 98 additional drums requiring disposal.

A: It is the sum total of existing drums for disposal, not additional

25. Q: Please clarify whether Contractor personnel will be required to obtain airport badges or if there are any other site access requirements to perform work at the identified location.

26. Q: Please provide the working days / hours allotted for the project.

a) Are weekends permitted?

b) Is night work required or can work be completed during the day?

A: Work may be completed during the day. While not required, weekend and night work are permitted as long as activities are pre-coordinated in advance.

27. Q: Do you have the SDS for the concentrate? If so, please provide a copy.

A: Yes.

28. Q: Would onsite discharge be an option for treated water with analytical provided?

A: Waste must be separated by Airport. For LGB treated water waste, onsite discharge is an option but requires coordination with LGB staff. JWA and BUR associated waters must be transported to their respective sites. Please see response to question #5.

29. Q: What are the connection sizes on the trucks?

A: Standards are 1.5", 2.5" & 4" NSF

30. Q: Is the water tank part of the expected cleaning process?

A: The water tank is not required to undergo the enhanced PFAS cleaning process unless necessary to accomplish the Contractor's proposed cleaning methodology.

31. Q: Work area:

a) Is the work area indoor or outdoor?

b) What is the power availability?

c) What is the water availability?

A: Primary work areas are indoors, with some outdoor spaces available for storage or other activities. Please refer to the Worksite Information in the

Appendices for details on power and water availability.

32. Q: Badging requirements/site access or training:

a) Is badging for access to where the ARFF vehicle/AFFF Apparatus will be staged required?

b) How long does it typically take to do required training and receive badges?

33. Q: Are Materials and Equipment allowed to be staged within the confines of the Airport/department or is there a laydown area outside of the airport fence/gate to be utilized?

A: Laydown area will be located in the lot outside of Building 50, located at

2750 E Wardlow Road, Long Beach, CA 90807

34. Q: For the refilling of vehicles with F3- is the expectation that the awarded contractor will be responsible for replacing the F3 foams in the vehicles?

A: Airports will supply F3. Contractor is expected to fill the trucks with the F3.

35. Q: Will this project require prevailing wage rates? If so, please provide the appropriate wage determination sheet.

A: Yes, this project will be subject to the 2026-1 prevailing wage rate, as determined by the Director of the Department of Industrial Relations for the

State of California.

36. Q: Please provide a summary of the requirements needed badging/access to complete work at the airport or department (i.e. Background checks, testing requirements, driver requirements, etc.).

37. Q: Regarding refraction testing and support- should we assume this is output testing?

a) Are the Airports doing the adjustments, pressure testing, and inspections for the 2-day period?

b) Does this 2-day period include the output testing?

c) What about input testing?

A: Yes. The reference to F3 refraction testing support is intended to include foam proportioning/output testing performed after the vehicle cleaning process and after Airport maintenance personnel have completed any necessary system adjustments.

a) During the two (2) business day access period identified in Section

2.1.2(h), Airport maintenance personnel will perform all required mechanical adjustments, proportioning system calibration, pressure testing, inspections, and manufacturer-recommended modifications necessary for operation with F3 concentrate.

b) No. The two (2) business day maintenance period is reserved for Airport maintenance personnel to perform mechanical adjustments, proportioning system calibration, pressure testing, inspections, and any manufacturer-recommended modifications required for operation with

F3 concentrate. After the two (2) business day maintenance period has been completed, Airport personnel will perform the foam proportioning/output test. At that time, the Contractor shall:

• Refill the foam system with Airport-supplied F3 concentrate;

• Provide secondary containment during the output test;

• Collect and properly dispose of the discharged foam solution generated during testing; and

• Clean the testing area upon completion of testing.

The Contractor is not required to provide dedicated personnel on standby during the two (2) business day maintenance period.

c) Any input testing or additional system testing required by the Airport or apparatus manufacturer will be performed by Airport maintenance personnel following the two (2) business day maintenance period. The

Contractor is not responsible for mechanical testing, calibration, inspections, or apparatus modifications.

38. Q: Should we assume the goal of 97% mass total PFAS removal is from the initial test to the final test? Or should we get an initial baseline concentration by filling the system after the AFFF is removed and get our initial sample from that (before initial rinse)?

A: Yes, the expectation for mass removal will be assessed from the initial test to the final test. Initial test will be conducted after the AFFF is removed, and the truck is first filled with water. The initial test will be sampling of the water from the first filling.

39. Q: Can the City share the decision behind the goal of 97% mass total PFAS removal? Has the City evaluated the risk of rebound? Would a higher removal percentage be preferred to mitigate this risk?

A: Yes, a higher removal rate is preferred, 97% is the minimum expectation.

yes rebound was considered.

40. Q: Is this RFP funded with federal dollars that require compliance with Davis-

Bacon requirements?

A: Yes

41. Q: Please confirm the Scope break for Airports scope and Airport Scope

42. Q: Please confirm each airport, the reporting deliverable is one report with 3 appendices of Airport Specific information versus 3 separate reports.

A: We will accept either one consolidated report containing separate, airport-specific information for each airport, or three individual reports.

43. Q: Piggyback Contract Administration. The RFP states that John Wayne

Airport (SNA) and Hollywood Burbank Airport (BUR) may execute separate follow-on contracts. Please clarify:

• Will these contracts be under the same terms and conditions as the

Long Beach master agreement or will separate negotiations be required with each airport?

• If separate terms apply, please provide those terms and conditions for review.

• Is there any commitment that SNA and BUR will utilize the awarded contractor?

• Are proposals being evaluated solely on Long Beach Airport requirements?

• Can either airport elect not to participate after award?

A: The contracts will be on the same terms and conditions afforded to Long

Beach's master agreement. JWA and BUR plans to issue subordinate contracts and will have additional terms and conditions. Each airport intends to utilize this procurement but reserves the right to opt out. Proposals are being evaluated jointly by the 3 airports.

44. Q: Is it necessary to keep waste from each airports ARFF separate or can the waste be combined? This can lead to cost saving and assumes all three

Airports will select the same destruction method

A: Yes. Each airport is separately liable for the waste produced and requires that the waste be kept separate. It is possible the airports may select different disposal methods.

45. Q: Does the airport know any information regarding the brands and specific products of AFFF loaded into the various firefighting apparatus’ and any accompanying datasheets?

• AFFF Inventory Information. Please provide any available information regarding:

• AFFF manufacturers, product names, and available SDS/technical data sheets;

• Whether stored AFFF concentrates remain in original manufacturer containers; and

• Whether any tanks or containers contain mixed, bulked, diluted, or commingled AFFF products, including mixtures with water or other materials.

A: Please see SDS.

46. Q: Is there any testing such as EPA 1633 on any of the items listed in the provided Table 2?

A: No.

47. Q: If disposal via destruction is selected:

• Is there a certain timeframe before which the AFFF must be destroyed?

• What analytical testing (e.g., analytical methods, sample location/quantity) must be performed in order to verify compliant destruction?

• What documentation must be provided in order to verify compliant destruction?

A:

• For waste destruction, there is no specific time frame requirement.

• Analytical Testing Requirements: The Contactor shall conduct analytical testing sufficient to confirm that PFAS containing materials have been appropriately characterized for the waste disposal method and waste facility acceptance.

o Pre-disposal characterization of collected materials using recognized PFAS analytical methods.

o •Post destruction confirmation, as applicable and typical for the destruction method, to demonstrate that PFAS containing materials were processed as required.

• Documentation Requirements: For each waste disposal batch, the

Contractor shall provide:

o Chain of custody documentation.

o Waste shipment and manifest records.

o Analytical reports reflecting pre-disposal characterization.

o A certificate of destruction or equivalent documentation confirming completion of the destruction process including the following as applicable:

▪ Processing technology used (e.g., thermal destruction/incineration, other).

▪ Batch/manifest number(s), pickup date(s), and processing date(s).

▪ Processing start/finish timestamps

▪ Total volume/weight received and destroyed

▪ Confirmation that destruction was completed

▪ A statement that the batch was processed using the facility’s validated destruction method and that standard emissions/residue controls were applied.

▪ If any solid residues/byproducts were generated, a note on their subsequent handling/disposal.

48. Q: F3 Refraction Testing and Calibration: Section 2.1.4 requires Contractor support for F3 testing and calibration.

Please confirm whether the AIRPORTS will utilize their existing qualified fire apparatus service contractor to perform foam proportioning calibration, acceptance testing, and mechanical adjustments. Is the Contractor's responsibility limited to containment, liquid collection, waste management, and technical support, or is the Contractor expected to perform system calibration, proportioning adjustments, or mechanical modifications to the vehicles

A: Yes. Each Airport intends to utilize its own qualified fire apparatus maintenance personnel and/or fire apparatus service contractor to perform all required foam proportioning calibration, acceptance testing, mechanical adjustments, pressure testing, inspections, and any manufacturer-recommended modifications necessary for operation with F3 concentrate.

The Contractor's responsibilities are limited to providing on-site support during the F3 transition and testing process, including:

• Refilling the foam system with Airport-supplied F3 concentrate, as directed by Airport personnel.

• Providing secondary containment during testing.

• Collecting, managing, transporting, and disposing of testing liquids in accordance with the Contract requirements.

• Cleaning the testing area following completion of testing.

• Providing technical support related to the cleaning process, as needed.

The Contractor is not responsible for performing foam proportioning calibration, mechanical adjustments, apparatus modifications, or acceptance testing of the foam proportioning system.

49. Q: Vehicle Sequencing and Schedule - The RFP states that all three airports intend to utilize a single mobilization and consecutive cleanouts at Long

Beach Airport. Please provide the anticipated sequencing schedule, including:

a) Number of vehicles anticipated from each airport

b) Planned order of vehicle arrival

c) Expected duration between vehicles

d) Whether all vehicles will be available consecutively without schedule gaps

A: Vehicle sequencing has not yet been finalized; however, no schedule gaps are anticipated. The planned order of vehicle arrivals will be coordinated with the successful proposer to optimize implementation. Airports will work with the selected proposer to develop the schedule, which will be provided upon award.

Here are the vehicles anticipated from each airport:

BUR:

(1) Ford F350 and (3) OshKosh Striker 3000

LGB: (4)

(1) Ford F350 and (3) OshKosh Striker 3000

JWA: (4)

(1) Oshkosh Striker HRET, (1) Oshkosh Global Ford F350, (1) Oshkosh Stinger/RIV, and (1) OshKosh Striker T3000

50. Q: Table 1 Vehicle Information = Please confirm that Table 1 includes:

a) Current apparatus manufacturer and model

b) Foam system manufacturer

c) Proportioning system type

d) Tank capacities

e) Vehicle age

f) Operational status

If not, please provide this information for each ARFF vehicle.

A: Table 1 provides the current vehicle manufacturer/model and the foam and water tank capacities for each ARFF vehicle. Information regarding foam system manufacturer, proportioning system type, vehicle age, and operational status is not included in the RFP and is not required for preparation of a responsive proposal. Contractors should base their proposals on the information provided in the RFP.

51. Q: EPA Method 1633A Detection Requirements - Please clarify whether the required 97% PFAS reduction will be evaluated based on:

• Total PFAS mass

• Sum of targeted analytes

• Specific PFAS constituents (e.g., PFOS/PFOA)

• Another calculation methodology

Please also identify the exact analyte list required for compliance evaluation.

A: Contractor shall collect pre-cleaning and post-cleaning rinsate samples and analyze both using EPA Method 1633A. ‘Total PFAS’ shall be defined as the sum of all PFAS analytes quantified under Method 1633A. PFAS mass reduction shall be calculated by comparing pre-cleaning and post-cleaning total PFAS values.

52. Q: Responsibility During Two-Day Maintenance Period - Please clarify:

• Is Contractor presence required on site during this period?

• If so, what staffing level is expected?

• Does this period constitute compensable standby time?

• Does the Contractor remain responsible for vehicle condition during this period?

A: The Contractor is not expected to remain on standby during the two (2) business day maintenance period for a completed vehicle.

Upon completion of the cleaning process, the Contractor is expected to continue performing work on subsequent vehicles in accordance with the approved project schedule.

To maintain required ARFF operational readiness, each Airport will have no more than one (1) ARFF vehicle undergoing the cleaning process at any given time. The Contractor shall coordinate vehicle sequencing with each Airport to ensure operational requirements are maintained.

The Contractor may propose an alternate sequencing or scheduling approach, provided it maintains each Airport's operational requirements and is approved by the participating Airports.

53. Q: Waste Ownership and Characterization. Please clarify whether:

• The Airports will perform any pre-characterization of wastes.

• The successful contractor assumes generator knowledge responsibilities.

• The contractor or airport will be listed as generator on waste manifests.

A: Contractor will perform characterization of existing and generated waste as necessary for disposal/destruction, as required by the transporter and disposal facility. Each responsible Airport will be listed as the generator of their respective waste and will sign the manifest/disposal documentation as generator.

54. Q: Site Visit Opportunity. Will the Airports provide a pre-proposal site visit or virtual walkthrough of:

• Building 50

• Staging areas

• Waste accumulation areas

• Vehicle access points

• Utility connections

A: A pre-proposal site visit has not been scheduled at this time. If one is arranged, an addendum will be issued. Please refer to the Worksite

Information provided in the appendices for more information on access points and utility connections.

55. Q: Definition of "Vehicle System" Please clarify whether post-proportioner piping, discharge plumbing, turret piping, hose reels, nozzles, and other downstream foam system components are considered part of the required cleaning scope and PFAS confirmation sampling program."

A: For purposes of this RFP, the vehicle foam system includes all components that normally contain, transport, proportion, or discharge AFFF concentrate or finished foam during vehicle operation. This includes, but is not limited to, the foam tank, foam pump, proportioning equipment, associated piping, valves, manifolds, discharge plumbing, turrets, hose reels, handlines, nozzles, and other downstream foam system components.

The Contractor's cleaning process and PFAS confirmation sampling shall be sufficient to demonstrate compliance with the performance requirements of the RFP for the complete foam system.

PREPARED BY:

Elisa Landeros

Elisa Landeros, Procurement Analyst II

ACKNOWLEDGED BY:

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