Addendum _1 RFP _480_25 On Call Right of Way .pdf
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- Solicitation number
- PE-64200-NONST-2025-000000058
- Issued by
- Douglas County, Georgia
About this file
This is an addendum to Request for Proposal #480-25 for On Call Right of Way Land Acquisition Services issued by a county government entity. The RFP was issued on June 10, 2025, with Addendum #1 issued on June 26, 2025. The RFP closing date is July 2, 2025, at 10:30 a.m. The addendum clarifies that the County has removed several requirements from the original RFP, including the necessity for an assigned engineer, a surveyor, and references to a design consultant and intersection improvement samples. The services requested include right of way land acquisition consultation with expertise in title services, negotiation, and code compliance navigation. The contract will be on an on-call basis, with the County retaining the right to withhold payment for work not completed as contracted within agreed timeframes.
The consultant must meet specific qualification requirements, including GDOT certification for the firm and all assigned employees, minimum experience of three to five years in preparing title reports, and a demonstrated understanding of local code compliance. The consultant must provide a team that includes at least two appraisers with general certified level 3 and level 2 credentials. Proposers must submit three references as a whole for assigned individuals and list all Georgia licenses held by the consultant and employees. The pricing structure should clearly display all costs, including sub-consultant fees. This addendum removes numerous general contract terms related to construction scheduling, material specifications, payment procedures, and liquidated damages, reflecting the service-based nature of the engagement rather than traditional construction work.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Tabulation Sheet RFP _480_25 On_Call Righ.pdf | ||
| RFP _480_25 On_Call Right of Way Land Acquisi.pdf |
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Text version
RFP #480-25 ON CALL RIGHT OF WAY LAND ACQUISITON SERVICES
ADDENDUM #1
RFP Closing Date: July 2, 2025, at 10:30 a.m.
RFP Issue Date: June 10, 2025
RFP Addendum Issue Date: June 26, 2025
By: Melissa Hawk, Purchasing Manager
The following are amendments to the RFP #480-25 On Call Right of Way Land Acquisition
Services:
1. The following General Terms are not applicable to a contract as a result of this RFP.
05 – Lands of Work Not applicable to this RFP Contract.
06 - General Warranty and Guarantee Against Defective Work
07 - Bonds
Not applicable to this RFP Contract
15 – Responsibilities of the Contractor G. Cooperation with the Construction Inspector
21 – Division of Specifications and Drawings
24 - Survey Information
25 - Project Completion
26 - Inspection and Testing of Materials
27 - Substantial Completion
32 - Construction Schedule and Procedures
33 - Project Management
34 - Entry
36 - Completion of "Punch List" Items
40 – Interpretation of Specifications and Drawings
41 - Discrepancies in Specifications and Drawings
42 - Material, Equipment and Workmanship
43 – Demonstration of Compliance with Contract Requirements Inspection
45 - Overtime and Shift Work Not Application to this RFP Contract
46 - Construction Schedule
Scope This section specifies reports and schedules for planning and monitoring the progress of the work.
The construction schedule shall reflect the Contract Time stated in the Request for Proposal.
Description
Submittal Procedures Not Applicable for this RFP Contract.
Schedule Revisions
48 - Material and Equipment Specified By Name Not applicable for this RFP Contract.
49 – Submittal Procedure General
Not applicable to this RFP Contract.
Proposer Responsibilities
Transmittal Procedure
General
50 - Requests for Substitution
Not applicable for this RFP Contract.
51 - Manufacturer's Directions
52 - Product Data
53 - Operation and Maintenance Information
54 - Record Drawings
55 - Protection of the Public and Property
56 – Protection of the Owner’s Property
57 - Maintenance of Traffic and Sequence of Operation
58 - Lot Corners
59 – Existing Utilities
61 - Material Delivery, Handling, and Storage
62 - Maintenance During Construction
67 - Load Limits
68 – Sanitary Provisions
69 - Construction Buildings
71 - Electrical Energy
72 - Water Supply
73 - Environmental Impact
74 - Progress Payments
77 – Payments Withheld Prior to Final Acceptance
78 - Payments Withheld
79 - Contract Time
General
Construction Schedule
83 - Force Account and Extra Work
84 - Claims for Extra Cost
85 - Correction of Work Before Final Payment
86 - Liquidated Damages
91 - Removal of Equipment
93 – Quantity Variance Reserve
2. The County is removing the requirement for an assigned engineer.
3. The County is removing the requirement for a surveyor.
4. The County is removing all reference to a design consultant and intersection improvement samples.
5. All dates, other specifications, terms and conditions remain the same as posted in the RFP document.
RFP #480-25 On Call Right of Way Land Acquisition Services:
QUESTION: On Page 11, the RFP states that the Consultant will meet with County Attorney for
Title Services but on Page 15, we need 3-5 years’ experience in preparing title reports
ANSWER: Although the labor to perform title services are not required for this contract, the
Consultant must have experience to understand the process.
QUESTION: Auto Requirement – Page 18 (Tab C) – As R/W negotiators, are we required to have identification on our vehicles?
ANSWER: The County can come to an agreement for a work around to this requirement with the awarded Consultant.
QUESTION: Code Officials – Page 19 (Tab E, 8th point) – Identification of code compliance concerns, special inspection issues, and plan for interaction with code officials. Can you further define what your expectations are for the R/W Negotiator in this role of code compliance?
ANSWER: A right of way negotiator needs to have knowledge of local code compliance if it is necessary to navigate legal and regulatory challenges during the acquisition process. The County staff can assist the Consultant, if necessary.
QUESTION: Has the County assigned liquidated damages to a right of way consulting firm on past projects?
ANSWER: Yes. However, the County has opted to remove this term and will instead institute a term that the County will have the right to withhold a payment for work that has not been completed as contracted. This will include the time frame of the work.
QUESTION: Does the Consultant need to provide one or more Appraisers on its team?
ANSWER: The Consultant will need to have at least two appraisers. A general certified level 3 and a general certified level 2.
QUESTION: For sub-consultant services that do not bill hourly, how does the County want us to display their per parcel fees?
ANSWER: The County is not contracting with others outside of the company submitting the offer and cannot suggest to a company how to account for their subcontractor’s pricing.
QUESTION: Page 15 Minimum Proposer’s Qualification Section – This section references
“accredited land consultant”. Does this mean the consultant must be GDOT pre-qualified?
ANSWER: Yes.
QUESTION: Requests all GA licenses held by consultant and/or Consultant’s employees. Does the County require GDOT pre-qualifications as well?
ANSWER: The County does not have a pre-qualification list or requirements; however, the
County does require the Consultant and/or employees to be GDOT certified.
QUESTION: Requires three (3) references for persons that the individual/firm will assign. For clarification, the County wants three references for each individual listed on the organizational chart?
ANSWER: The County requires three (3) references as a whole.
Company Name Signature of Authorized Representative
Title Date
THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED AS PART OF YOUR PROPOSAL
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