ADDENDUM #1 - RFP 250000001005 - Statement of Work.Section 4.6.pdf
PDF 79 KB Posted
- Attached to
- Video Production Services - #proudMIeducator
- Solicitation number
- RFP 313 250000001005 3
- Issued by
- Michigan
About this file
This is Addendum #1 to Request for Proposal No. 250000001005, issued by the Michigan Department of Education on January 22, 2025, which clarifies section 4.6 regarding project management and monitoring requirements for a videographer contract. The RFP seeks a contractor to film, edit, and deliver promotional videos for the #proudMIeducator campaign. The contractor must submit a comprehensive project plan that demonstrates the ability to produce videos replicating the style, graphics, and look of existing #proudMIeducator videos, including required personnel, necessary resources, and a proposed schedule for monthly video completion and accompanying promotional materials within a campaign season. The project schedule must specify potential filming dates, editing timelines, first and second draft delivery dates, and final draft delivery following Michigan Department of Education review and acceptance.
The addendum establishes that project management and monitoring are subject to change based on the MDE Program Manager's evaluation and will be conducted on an annual basis. The contractor will operate under the direction and control of the State's Program Manager. Contract monitoring criteria include quality of deliverables against specifications, timeliness of delivery, cost control, staff knowledge and competency, and accuracy of invoicing. Deliverables will be evaluated annually for product quality, service quality, performance, and cost control. The addendum requires bidders to provide a sample project plan and submit a response acknowledging how their proposal meets all specified requirements, with this response to be referenced in the final bid submission.
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Text version
Department of Education
ADDENDUM NUMBER ONE
Issue Date: January 22, 2025
TO:
Video Production Services - #proudMIeducator Request for Proposal No. 250000001005
Solicitation Manager Name: Carol Munroe
Direct Phone: 517-241-3329
Email: munroec@michigan.gov
This is a Request for Proposal (RFP) for:
Videographer to film, edit, and deliver promotional videos for Michigan Department of Education - specifically for the #proudMIeducator campaign
NATURE OF ADDENDUM:
To clarify section 4.6 Project Management /Monitoring of Schedule A Statement of Work
MODIFICATION TO THE RFP
SCHEDULE A - STATEMENT OF WORK
Request for Proposal No.250000001005
Video Production Services - #proudMIeducator
AMENDMENT TO SECTION 4.6. – Project Management/Monitoring
Project Management/Monitoring The Contractor’s proposal must include a project plan that addresses each requirement of this RFP and demonstrates the Contractor’s ability to meet each requirement as specified in the Statement of Work. Emphasis should be on the Contractor’s ability to produce videos that replicate the style, graphics, and look of existing #proudMIeducator videos. Link - proudMIeducator. The project plan should include required personnel, necessary resources, and a proposed schedule for the completion of monthly videos and accompanying promotional videos within a campaign season. The proposed schedule should include potential filming dates, editing time, first & second draft delivery, and final draft delivery (after MDE review and acceptance).
Project Management and Monitoring are subject to change as determined by the MDE Program Manager and or designee evaluation.
Contract Monitoring Plan:
Active contract management of State contracts ensures compliance with the requirements of an executed contract. This section outlines and describes activities that are necessary for effective contract management.
The Contractor will carry out this project under the direction and control of the State’s Program Manager.
Project Management and Monitoring are subject to change based on MDE Program Manager and or designee evaluation.
Category Level and Monitoring Frequency of this Contract will be Annual.
https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.michigan.gov%2Fmde%2Fservices%2Fed-serv%2Feducator-retention-supports%2Frecognition-programs%2Fproudmieducator&data=05%7C02%7CMunroeC%40michigan.gov%7C94f822e0117c454eaa5808dd08ba2d4c%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C638676317890192537%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=lkW7TOiKIFUw1CBUbWPQh3XG2UfngKoX66FWqE2MyK8%3D&reserved=0
Contractor will be periodically monitored against the following Contract Monitoring Report Criteria:
a. Quality: Deliverables meet specifications.
b. Timeliness: Deliverables received on schedule.
c. Cost Control: Cost of Deliverables is at or below expected cost.
d. Staff Knowledge and Competency.
e. Invoicing: Invoices are timely and accurate.
f. Overall, Contractor.
Deliverables will be monitored on annual basis for the following:
a. Quality of Product.
b. Quality of Service.
c. Performance.
d. Cost Control.
Invoices and Payments will be monitored for the following:
a. Timeliness of invoice submission.
b. EFT Compliance.
☐ I have reviewed the above requirement and agree with no exception.
☐ I have reviewed the above requirement and have noted all exception(s) below. (in gray box)
List all exception(s):
Response required:
Bidder provide a sample project plan and provide a response/acknowledgement addressing how your proposal meets requirements?
BIDDER INSTRUCTIONS:
Bidder must respond to the questions being asked above and reference the addendum when submitting final bid.
| Nature of addendum: |
| To clarify section 4.6 Project Management /Monitoring of Schedule A Statement of Work |
| MODIFICATION TO THE RFP |
| Schedule A - Statement of Work |
| Project Management/Monitoring |
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