Addendum 1 RFP 1125 Questions and Answers.docx
DOCX document 21 KB Posted
- Attached to
- ACCOUNTING SOFTWARE ISP
- Solicitation number
- 33923
- Issued by
- Connecticut
About this file
This document is an Addendum containing questions and answers for RFP #11-25 issued by the Connecticut transit organization (NET) seeking an Accounting Software Implementation Service Provider to transition from Great Plains to a new solution. The RFP solicitation requests proposals for software, implementation services, data migration, training, support, and documentation. Proposals may be submitted by email to gguerrera@ct-transwb.com, and no extension to the submission deadline will be granted. Training must be conducted on-site at NET facilities, while demonstration, implementation, and support services may be delivered remotely. No specific response date, due date, or award date is referenced in this addendum document.
The organization has no established budget for this project and does not require bonding. NET operates with 182 full-time employees, 2 part-time employees, and no seasonal staff, with 146 unionized employees across 2 separate bargaining units and 37 non-union employees. The organization currently uses a single FEIN (06-0474090) and prefers solutions within the Microsoft ecosystem, though Microsoft 365 Online with Single Sign-On is not currently enabled. The software must support required modules for payroll processing and position management, with 10 full financial users, 2 limited users, and a need for 5-10 additional user licenses for potential expansion. Future integration capability with time and attendance modules is necessary, though current data migration of operational metrics (miles, vehicle hours, driver hours, calls, trips, and ridership) is not required. The original Great Plains implementation was conducted by Alan Sleath of Aristo Data Systems prior to 2016, with subsequent support provided by CAL Business Solutions Inc.
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Other files
| File | Type | Posted |
|---|---|---|
| 33923_Jan_27_26_solicitation_doc.pdf | ||
| RFP Accounting Software ISP.doc | DOC document | |
| RFQ Rubber Ave Revitalization FINAL 12-9-2025.pdf |
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December 19, 2025 Addendum #1 Questions and Answers-RFP #11-25 Accounting Software ISP
1. To support sustainability goals and prevent delivery issues, would the NET consider accepting proposals by email and waiving the need for mailed hard copies/USB?
Answer: Yes, we will accept proposals by email. Email directly to gguerrera@ct-transwb.com
1. Would the NET consider granting a one-week extension to allow vendors the opportunity to submit their best responses and to help ensure successful delivery in the event of potential weather-related delays?
Answer: No.
1. What existing software systems will require integration with the new system?
Answer: No current integrations, but the software will need to be compatible with future integrations, such as time & attendance modules.
1. Has a budget range been identified for this project? If so, could you share the estimated implementation cost, annual operating cost, and anticipated term (in years)?
Answer: No budget has been established.
1. Will Bonding requirements be enforced for this RFP?
Answer: No
1. Please provide a breakdown of the NET’s workforce by employment type (FTE, PTE, seasonal) and indicate the number of unionized and non-union employees.
Answer: FTE 182 PTE 2 Seasonal 0, 2 separate unions: 1st Union 117, 2nd Union 29
1. Employment type (FTE, PTE, seasonal) and indicate the number of unionized and non-union employees.
Answer: FTE 182 PTE 2 Seasonal 0, Nonunion 37, Union 146
1. Please describe your goals for automating HRIS Recruiting, Onboarding, and Self-Service functions, and indicate how important enhanced candidate and employee engagement is for future engagement.
Answer: Currently have satisfactory recruiting and onboarding, self-service such as viewing pay stubs and view PTO balances is preferred
1. How many bargaining unit/groups does the NET support?
Answer: 2
1. Are there multiple FEINs in the organization? Or just one organization?
Answer: Our FEIN number is 06-0474090
1. What HR-related modules are required? i.e. recruiting, employee self-service, position management, etc.
Answer: Payroll processing and position management are required.
1. Please provide the number of Financial users, categorized as follows:
11. Full Users: have access to all the features and functionalities of the system and can perform any task within their role.
11. Team Users: Have limited access to view data and complete tasks like entering time, requisitions, or expenses. Some managers may also be team users if they only approve expenses or run reports, without performing accounting entries.
Answer: 10 full, 2 limited, need for 5-10 additional in case of expansion
1. Please confirm whether there is a preference or strategic commitment to remain within the Microsoft ecosystem for the new solution?
Answer: Preferred
1. Can you confirm whether your organization uses Microsoft 365 (M365) Online with Single Sign-On (SSO) enabled? If so, do you use GCC or GCC High?
Answer: No
1. Can you provide the history of Microsoft Dynamics GP deployment, including the original implementing and supporting ISV/vendor?
Answer: : Alan Sleath of Aristo Data Systems did the original Great Plains deployment and customizations prior to 2016. Alan retired in 2017 and CAL Business Solutions Inc. took over support of Great Plains.
1. Operational Data Sources:
The RFP references allocation bases such as miles, vehicle hours, drivers hours, calls, trips and ridership. Could you clarify how these operational metrics are currently captured and which systems generate or store these values today? This will help us understand data integration and migration requirements.
Answer: capturing method is various. Mix of automated and manual tracking. Automated allocation bases are held with various proprietary softwares. Data migration for allocation bases is not required as there are only a handful of monthly metrics.
1. Remote vs On-Site Requirements:
Could you please confirm whether any portion of the demonstration, implementation, training, or support must be conducted on-site at NET Facilities, or whether remote delivery is fully acceptable?
Answer: Training on-site. Demonstration, implementation and support remote.
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