Addendum # 1 - Revisions to Timeline and Agenda.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4479

ADDENDUM NO. 1 DATE: April 6, 2022

RE: RFP #: (DOT-RFP-22-9077-CA)

RFP TITLE: Florida’s Advanced Traveler Information System (ATIS) Marketing

OPENING DATE: (April 13, 2022, 11:00AM LOCAL TIME)

Notice is hereby given of the following changes to the above-referenced RFP:

• Revisions to the Timeline and Agenda are highlighted.

Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Cassandra Anderson

Procurement Agent

_____________________________________Bidder/Proposer

_____________________________________Address

_____________________________________Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Bid System at http://myflorida.com/apps/vbs/vbs_www.main_menu (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 03-30-2022 05:00 PM EST

(There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE 04-13-2022 10:00 AM EST

(Technical and Price Proposals) Florida Department of Transportation Central Procurement Office Attn: Cassandra Anderson, Procurement Agent CO.Purch@dot.state.fl.us

PUBLIC OPENING (Technical and Price Proposals) 04-13-2022 11:00 AM EST Florida Department of Transportation 605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450

SELECTION MEETING 04-26-2022 10:30 AM EST

Florida Department of Transportation 605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450

POSTING OF INTENDED AWARD 04-26-2022

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical and Price Proposals) Agenda for Public Opening of Technical and Price Proposals for DOT-RFP-22-9077-CA:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Proposals received timely will be opened, with proposer’s name read aloud and tabulated.

- Adjourn meeting.

Agenda – Meeting to Summarize Evaluations and Select Intended Award Agenda for Intended / Recommended Award meeting for DOT-RFP-22-9077-CA:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Total Scores

(technical scores plus price scores) will be summarized.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fmyflorida.com%2Fapps%2Fvbs%2Fvbs_www.main_menu&data=04%7C01%7CVincent.Moore%40dot.state.fl.us%7C7072717634b7494053f908d8802c315b%7Cdb21de5dbc9c420c8f3f8f08f85b5ada%7C0%7C0%7C637400274582251936%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=5Ncn8%2FaNaREv4Iu0f%2FC1ILrRMCd4W%2B68HuHrwaYFOcE%3D&reserved=0 mailto:CO.Purch@dot.state.fl.us

- Announce Intended Award decision.

- Announce time and date decision will be posted on the Vendor Information Portal (VIP).

- Adjourn

Agenda – Price Proposal Opening & Intended Award Meeting

Agenda for Price Proposal Opening and Intended Award meeting for DOT-RFP-22-9077-CA:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical evaluation scores will be summarized.

- Announce the firms that did not achieve the minimum technical score.

- Announce the firms that achieved the minimum technical score and their price(s) as price proposals are opened.

- Calculate price scores and add to technical scores to arrive at total scores.

- Announce Proposer with highest Total Score as Intended Award.

- Announce time and date the decision will be posted on the Vendor Bid System (VBS).

- Adjourn.