Addendum 1 - Revisions.pdf

FLORIDA DEPARTMENT OF TRANSPORTATION

Procurement Office

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

Phone: (850) 414-4479

ADDENDUM NO. 1 DATE: April 30, 2025

RE: BID/RFP#: DOT-RFP-25-9077-CA

BID/RFP TITLE: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

OPENING DATE: Tuesday, May 13, 2025 @ 3:00 PM LOCAL TIME

Notice is hereby given of the following changes to the above-referenced BID/RFP:

• The original Exhibit “A” Scope of Services, Exhibit B” Method of Compensation, and Exhibit “C” Price Proposal Form have been deleted in its entirety and is replaced with the Revised Exhibit “A” Scope of Services, Exhibit B” Method of Compensation, and Exhibit “C” Price Proposal Form, updated 04/30/25.

Bidders/Proposers must acknowledge receipt of this Addendum by completing and returning to the

Procurement Office, by no later than the time and date of the bid/proposal opening. Failure to do so may subject the bidder/proposer to disqualification.

Cassandra Anderson

Procurement Agent

_____________________________________Bidder/Proposer

_____________________________________Address

_____________________________________Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

“REVISED” Exhibit “A” Scope of Services

(updated 4/30/25)

“REVISED”

Exhibit “A” Scope of Service

Development of a Continuous Friction Measurement Program in Florida

BACKGROUND

Road surface friction is a critical factor in maintaining road safety. It directly impacts vehicle handling, braking efficiency, and overall traffic safety. Low friction surfaces, often caused by wet or icy conditions, wear and tear, or contamination by oils and debris, can lead to increased stopping distances, higher chances of skidding, and a greater likelihood of crashes. Continuous monitoring of road surface friction can help mitigate these risks by providing real-time data to road authorities and maintenance crews.

Florida, known for its diverse and often challenging weather conditions, including heavy rainfall and hurricanes, faces unique road safety challenges. Currently, road surface friction monitoring in

Florida is generally performed through locked-wheel friction tester (LWFT) in accordance with

ASTM E274 and mean profile depth with ASTM E1845. However, this test method measures friction and texture at discrete points where the wheel is locked, which may miss variations in friction between test points, potentially overlooking localized areas with low friction or texture.

Meanwhile, continuous friction measuring equipment (CFME) is increasingly recognized and recommended by transportation authorities and standards organizations for continuous friction measurement. The CFME provides continuous, real-time friction measurements along the entire length of the surveyed road and includes new safety reporting elements including International

Roughness Index (IRI), Rutting, Mean Profile Depth (MPD), Cross-Slope, Grade, and Imaging.

These high-resolution elements provided by CFME are particularly important when assessing roadway safety with tire/surface contact, geometry, and drainage.

Continuous friction measurement systems can significantly enhance current LWFT based skid hazard reporting (SHR) program and safety efficiency. Implementing such a system aligns with

Florida's Target Zero safety initiative by proactively identifying and mitigating road hazards, enhancing data-driven decision-making, reducing fatalities/serious injuries, and improving overall road safety.

Project Objective(s)

The objective of this research study is to develop a continuous friction measurements program

(CFMP) in Florida to enhance road safety and optimize road maintenance by providing continuous real-time data on road surface friction, geometry, and related safety conditions. The specific objectives are as follows:

1. Literature Review of CFME Technology and Programs

2. Gap Analysis, Data Collection, and Harmonization of LWFT and CFME for Florida

Pavements

3. Implementation Plan for Continuous Friction Measuring Equipment and Testing Program for Florida Pavements, Including Assessment of Infrastructure and Return on Investment

(ROI)

4. Recommendation for Data Integration of CFME with Skid Hazard Reporting (SHR) system

5. Development of a Strategic Roadmap and Digital Framework for a New Friction

Management Program

RESEARCH PLAN

The Vendor must provide a detailed research plan for accomplishing the project objective and producing the required deliverables. The research plan must demonstrate an understanding of the issues and soundness of the approach to meeting the objective. In addition, the plan must be practical and can be realistically accomplished within the constraints of available funds and contract time.

Project Kickoff Teleconference

The Vendor will schedule a kickoff meeting that shall be held within the first 30 days of contract execution. The kickoff meeting will consist of a webinar at least 30 minutes in length. The purpose of the meeting is to review the tasks, deliverables, deployment plan, timeline, and expected/anticipated project outcomes and their potential for implementation and benefits. The principal investigator shall prepare a presentation following the template provided at https://www.fdot.gov/research/project-mgt-resources.shtm.

The project manager, principal investigator, and research performance coordinator shall attend.

Other parties may be invited, if appropriate.

Supporting Task and Deliverables

Tasks and deliverables shall include, at a minimum, the following:

Task 1: Literature Review

Conduct a thorough literature review to understand:

• Nationwide review of current CFME programs, focusing on integrating the best safety practices and protocol for notifying and planning roadway projects.

• Existing technologies and methodologies for continuous friction measurement.

• Previous case studies and implementation of current CFME programs and integration for best safety practices in other regions.

• Available standards and guidelines from transportation authorities and agencies.

Task 1 Deliverable: Upon completion of Task 1, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of the literature review findings.

Task 2: Gap Analysis of the Department’s Friction Program https://www.fdot.gov/research/project-mgt-resources.shtm mailto:research.center@dot.state.fl.us

Conduct analysis on the Department’s friction program and safety office process to identify any gaps or shortcomings. In addition, the review must consider the newly implemented Safety

Analysis and Financial Evaluation Technology (SAFETY) System.

Task 2 Deliverable: Upon completion of Task 2, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of the gap analysis results.

Task 3: Develop Test Plan for LWFT and CFME for Florida Pavements

Based on all the findings above, develop a test plan to harmonize LWFT and CFME for Florida pavements. The test plan shall include selection of representative samples on roadway segments in

Florida:

• Location selection: Urban, suburban, and rural areas with diverse traffic conditions.

• Pavement surface selection: Open, dense, high friction, and rigid pavements

• Consideration of aggregate materials including granite and limestone

• Evaluate and incorporate new CFME data collection elements

• Roadway features: mainline, bridges, ramps, and intersections

Task 3 Deliverable: Upon completion of Task 3, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of test plan.

Task 4: Harmonize LWFT and CFME for Florida Pavements

Based on the test plan in Task 3, collect LWFT and CFME data for Florida Pavements. This information will be used for the following activities:

• Use advanced data analytics to process and analyze the collected data.

• Harmonize LWFT and CFME by developing speed correlations and equivalent friction numbers for FDOT surface types.

• Evaluate and incorporate relevant CFME data collection elements.

• Develop equipment precision estimates for data collection elements.

For data collection activities, CFME equipment will be leased and operated by a vendor as part of the research contract and LWFT equipment will be operated by FDOT and available for project testing.

Task 4 Deliverable: Upon completion of Task 4, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of data analysis results, harmonization results, and precision estimates.

Task 5: Implementation Plan for the Continuous Friction Measuring Equipment Program

Based on previous tasks one (1) through four (4), develop implementation documents including survey protocol, data collection and calibration procedures, Data Quality Management Plan, Test

Methods, and SHR guidelines for incorporation of CFME and SAFETY protocol. Develop an introductory new CFME program training PowerPoint for materials, traffic management, and safety officers on using the new system. In addition, develop Return on Investment (ROI) Analysis to mailto:research.center@dot.state.fl.us include infrastructure needs of equipment, staffing, data collection, data storage, reporting, and budgeting as well as benefit to cost of the new program.

Task 5 Deliverable: Upon completion of Task 5, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a summary report and stand-alone documents of all final implementation survey protocol, operation procedures, Data Quality Management Plan, Test

Methods, SHR guidelines, and Return on Investment items.

Task 6: Recommendations for Integrating CFME Data with Florida’s Skid Hazard Reporting

Based on the implementation plan from Task 5, provide a design framework for system enhancement to integrate CFME data with Skid Hazard Reporting (SHR). The system framework items include but are not limited to:

• Data collected by CFME to be downloaded, processed, and saved in SHR

• SHR to incorporate Signal 4 Analytics replacing CARS for crash analysis

• Interactive reporting and notification system (SHR and SAFETY System) that provides countermeasure-level analytics for locations where risk factors are high.

The research team will be required to provide recommendations which would include developing

FDOT technology proposal requirements and providing cost estimates for implementation of the framework.

Task 6 Deliverable: Upon completion of Task 6, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of integration efforts, recommended SHR system framework to include all CFME data, reporting, and notification enhancements. SHR enhancements will be documented and used as stand-alone material for supporting the Department’s technology proposal process for implementation by the Department.

Task 7: Develop a Strategic Roadmap and Digital Framework for a New Friction

Management Program

Building on the data analysis, system integration, and technology recommendations outlined in

Tasks 1-6, researchers will synthesize this information to create a comprehensive, actionable strategic roadmap and digital framework for a new friction management program. This task will ensure that the program aligns with Florida's Target Zero initiative, integrates relevant cross-functional data, and ensures the system is scalable and adaptable for future needs.

It is envisioned this program will include cross-functional interdependencies from Materials, Design, Safety, Construction, Maintenance, Traffic Operations, and Work Program. It is anticipated additional architecture framework is needed and this would include baseline information from today, vision of the future, interdependency across departments, integration of existing and new data, analysis, next generation tools and reporting, forecasting and long-term planning. Information to consider at a minimum would include:

• Integrate with 5-year forecasting with pavement management and work program planning.

• Integrate CFME data (friction, cross-slope, grade, texture, GPS)

• Repurpose Skid Hazard Reporting (SHR) legacy data

• Integrate Pavement Performance data including pavement condition survey (crack, rut, ride, raveling), mobile retroreflectivity (pavement RL)

• Material considerations such as mix design properties

• Friction Course Roadway Design Policies

• Construction quality information from material acceptance programs

• Integrate roadway characteristics inventory (traffic counts of design vs. actual)

• Cross functional data integration

• Include SAFETY System for integration

• Return on Investment and Benefit to Cost Analysis

• Interactive reporting and notification system that provides countermeasure level analytics for locations where risk factors are high

• Other framework items determined critical from literature review and your experiences

• Resource needs – infrastructure vision

Based on the results of the roadmap and digital framework, this task will provide Florida

Transportation authorities with a forward-looking plan that enhances roadway safety and improves decision making processes across multiple departments.

Task 7 Deliverable: Upon completion of Task 7, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of integration efforts, recommended roadmap and digital framework supporting a new Pavement Friction Management Program. This summary report will outline a proposed vision, safety benefits, data integration, and financial considerations. Enhancements will be documented and used as stand-alone material for supporting the Department’s new initiatives.

Task 8 – Draft Final Report and Closeout Teleconference

Task 8A Deliverable:

Ninety (90) days prior to the end date of the contract, the Vendor will submit a draft final report in PDF and Word formats to research.center@dot.state.fl.us

The draft final report will document results, findings, draw conclusions, and presents the proposed statistical models, recommendations, and the proposed plan for their potential implementation covering tasks one (1) through seven (7).

The draft final and final reports must follow the Guidelines for Vendor Presentation and

Publication of Research and the FDOT Final Report Style Guide available at https://www.fdot.gov/research/project-mgt-resources.shtm.

The report must be well-written and edited for technical accuracy, grammar, clarity, organization, and format. The report must also comply with section 508 of the United States Workforce

Rehabilitation Act of 1973.

mailto:research.center@dot.state.fl.us

Deliverable 8B: Thirty (30) days prior to the end date of the contract, the Vendor will schedule a closeout teleconference. The Vendor shall prepare a PowerPoint presentation following the template provided at https://www.fdot.gov/research/project-mgt-resources.shtm.

At a minimum, the principal investigator, project manager, and research performance coordinator shall attend. The purpose of the meeting is to review project performance, the deployment plan, and the next steps.

Task 9: Final Report

Deliverable 9: Upon Department approval of the draft final report, the vendor will submit the

Final Report in PDF and Word formats electronically to the Research Center at research.center@dot.state.fl.us The Final Report is due by the end date of the contract.

Deliverables Schedule

Remember to include kick-off teleconference, submittal of draft final report, closeout teleconference and final report. The Research Center must at a minimum receive a deliverable every 6 months on a project. Failure to submit deliverables in a timely manner may result in cancelation of the contract.

Deliverable # / Description of Deliverable as provided in the scope (included associated task #)

Anticipated

Date of

Deliverable

Submittal

(month/year)

TO BE

COMPLETED

BY RESEARCH

CENTER

(performance monitoring)

Kickoff Meeting

Deliverable 1: Literature Review (Task 1)

Deliverable 2: Gap Analysis of the Department’s Friction

Program (Task 2)

Deliverable 3: Develop Test Plan for LWFT and

CFME for Florida Pavements (Task 3)

Deliverable 4: Harmonize LWFT and CFME for

Florida Pavements (Task 4)

Deliverable 5: Implementation Plan for the Continuous

Friction Measuring Equipment Program (Task 5)

Deliverable 6: Recommendations for Integrating CFME

Data with Florida’s Skid Hazard Reporting (Task 6)

Deliverable 7: Develop a Strategic Roadmap and Digital

Framework for a New Friction Management Program

(Task 7)

Deliverable 8: (a) Draft Final Report and (b)

Closeout Teleconference (Task 8)

Deliverable 9: Final Report (Task 9)

DOT-RFP-25-9077-CA

“REVISED” EXHIBIT “B”

METHOD OF COMPENSATION (UPDATED 4/30/25)

1.0 PURPOSE:

This Exhibit defines the limits of compensation to be made to the Vendor for the services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 COMPENSATION:

For the satisfactory performance of services and/or delivery of goods detailed in Exhibit "A", the Vendor shall be paid up to a Maximum Amount of $The Intended Awarded Vendor’s Price Proposal Total. The maximum amount consists of the following:

Task 1 Deliverable $ Task 2 Deliverable $ Task 3 Deliverable $ Task 4 Deliverable $ Task 5 Deliverable $ Task 6 Deliverable $ Task 7 Deliverable $ Task 8 Deliverable $ Task 9 Deliverable $

3.0 PROGRESS PAYMENTS:

The Vendor shall submit an invoice upon approval and completion of each task deliverable in a format acceptable to the Research Center. Payments shall be made to the Vendor for satisfactory completion of each task as approved by the Department.

Invoices shall be submitted to:

The Florida Department of Transportation 605 Suwannee Street, MS 30 Tallahassee, FL 32399-0450 or research.center@dot.state.fl.us

The Research Center will allow itself ten (10) working days for approval from receipt of deliverable and invoice.

4.0 DETAIL OF COSTS AND FEES

Detail of costs and fees for basis of the Maximum Amount is contained in Exhibit "C", attached hereto and made a part hereof.

5.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

REVISED” EXHIBIT “C” PRICE PROPOSAL FORM

UPDATED 4/30/25

“REVISED” EXHIBIT “C” PRICE PROPOSAL FORM (PAGE 1 OF 2)

RFP Number: DOT-RFP-25-9077-CA FOB: Statewide______

RFP Title: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

Services to be provided as specified in attached Exhibit “A”, Scope of Services

The Proposer shall attach a detailed budget to support the lump sum amount identified per task.

The total lump sum amount per task shall include cost of salaries, overhead, fringe benefits, operating margins, expenses and applicable equipment. Payments for travel expenses authorized shall be in accordance with Section 112.061, Florida Statues and the most current version of the Disbursement Handbook for Employees and Managers. The bills for travel expenses, when authorized by the terms of this agreement and by the Department’s Project Manager, shall be submitted on the Department’s Travel Form No. 300-000-06.

Task 1: Literature Review

$ (Lump Sum Amount)

Task 2: Gap Analysis of the Department’s Friction Management Program

Task 3: Data collection for Locked-Wheel Friction Tester (LWFT) and Continuous Friction Measuring Equipment (CFME) for Florida Pavements

Task 4: Harmonize LWFT and CFME for Florida Pavements

Task 5: Implementation Plan for the Continuous Friction Measuring Equipment Program

Task 6: Recommendations for Integrating CFME Data with Florida’s Skid Hazard Reporting

Task 7: Develop a Roadmap and Digital Framework for a New Friction Management Program

Task 8: (a) Draft Final Report and (b) Closeout Teleconference

Task 9: Final Report

**Grand Total Price for Tasks 1-9 $

**Grand Total Price will be the basis for Price Proposal Evaluation

REVISED” EXHIBIT “C” PRICE PROPOSAL FORM

UPDATED 4/30/25

“REVISED” EXHIBIT “C” PRICE PROPOSAL FORM (PAGE 2 OF 2)

RFP Number: DOT-RFP-25-9077-CA FOB: Statewide______

RFP Title: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

Special Note: The Department has a total maximum budgetary amount of $325,000.00 for the contract resulting from this solicitation. Proposals received that exceed the total maximum budgetary amount will be considered non-responsive. See Special Condition 21, RESPONSIVENESS OF PROPOSALS.

RENEWAL: see Special Condition 33).

THE UNIT RATE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title: