9077 - Solicitation Document.pdf

RFPSHELL. 10/21/2024

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

DOT-RFP-25-9077-CA

CONTACT FOR QUESTIONS:

Cassandra Anderson, Procurement Agent

605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450

CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO CASSANDRA ANDERSON at CO.Purch@dot.state.fl.us

RFP Number: DOT-RFP-25-9077-CA

Title: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

Proposal Due Date & Time (On or Before): May 13, 2025 @ 2:00 PM EST

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to Cassandra Anderson at

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: Cassandra Anderson, Procurement Agent mailto:CO.Purch@dot.state.fl.us mailto:CO.Purch@dot.state.fl.us https://vendor.myfloridamarketplace.com/

EXHIBIT “C” PRICE PROPOSAL FORM (PAGE 1 OF 2)

RFP Number: DOT-RFP-25-9077-CA FOB: Statewide______

RFP Title: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

Services to be provided as specified in attached Exhibit “A”, Scope of Services.

The Proposer shall attach a detailed budget to support the lump sum amount identified per task.

The total lump sum amount per task shall include cost of salaries, overhead, fringe benefits, operating margins, expenses and applicable equipment. Payments for travel expenses authorized shall be in accordance with Section 112.061, Florida Statues and the most current version of the Disbursement Handbook for Employees and Managers. The bills for travel expenses, when authorized by the terms of this agreement and by the Department’s Project Manager, shall be submitted on the Department’s Travel Form No. 300-000-06.

Task 1: Literature Review $ (Lump Sum Amount)

Task 2: Gap Analysis for the Pavement Friction Management Program

Task 3: Test Plan for Locked-Wheel Friction Tester (LWFT) and Continuous Friction Measuring Equipment (CFME) for Florida Pavements

Task 4: Harmonize LWFT and CFME for Florida Pavements

Task 5: Integrate CFME Data with Florida’s Pavements Friction Management Program

Task 6: Implementation Strategy of New Skid Hazard Reporting Program

Task 7: Draft Final Report and Closeout Teleconference

Task 8: Final Report

**Grand Total Price for Tasks 1-8 $

**Grand Total Price will be the basis for Price Proposal Evaluation

EXHIBIT “C” PRICE PROPOSAL FORM (PAGE 2 OF 2)

RFP Number: DOT-RFP-25-9077-CA FOB: Statewide______

RFP Title: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

Special Note: The Department has a total maximum budgetary amount of $325,000.00 for the contract resulting from this solicitation. Proposals received that exceed the total maximum budgetary amount will be considered non-responsive. See Special Condition 21, RESPONSIVENESS OF PROPOSALS.

RENEWAL: see Special Condition 33).

THE UNIT RATE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

Exhibit “A” Scope of Services

Exhibit “A” Scope of Service

Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavements

BACKGROUND

Road surface friction is a critical factor in maintaining road safety. It directly impacts vehicle handling, braking efficiency, and overall traffic safety. Low friction surfaces, often caused by wet or icy conditions, wear and tear, or contamination by oils and debris, can lead to increased stopping distances, higher chances of skidding, and a greater likelihood of accidents. Continuous monitoring of road surface friction can help mitigate these risks by providing real-time data to road authorities and maintenance crews.

Florida, known for its diverse and often challenging weather conditions, including heavy rainfall and hurricanes, faces unique road safety challenges. Currently, road surface friction monitoring in

Florida is generally performed through locked-wheel friction tester (LWFT) in accordance with

ASTM E274 and mean profile depth with ASTM E1845. However, this test method measures friction and texture at discrete points where the wheel is locked, which may miss variations in friction between test points, potentially overlooking localized areas with low friction or texture.

Meanwhile, continuous friction measuring equipment (CFME) is increasingly recognized and recommended by transportation authorities and standards organizations for continuous friction measurement. The CFME provides continuous, real-time friction measurements along the entire length of the surveyed road and includes new safety reporting elements including International

Roughness Index (IRI), Rutting, Mean Profile Depth (MPD), Cross-Slope, Grade, and Imaging.

These high-resolution elements provided by CFME are particularly important when assessing roadway safety with tire/surface contact, geometry, and drainage.

Continuous friction measurement systems can significantly enhance current LWFT based skid hazard reporting (SHR) program and safety efficiency. Implementing such a system aligns with

Florida's Target Zero safety initiative by proactively identifying and mitigating road hazards, enhancing data-driven decision-making, reducing fatalities/serious injuries, and improving overall road safety.

Project Objective(s)

The objective of this research study is to advance a continuous friction measurements program

(CFMP) in Florida to enhance road safety and optimize road maintenance by providing continuous, real-time data on road surface friction and related safety information. The specific objectives are as follows:

1. Literature Review:

• Nationwide review of current CFME programs and integration for best safety practice.

• Conduct a gap analysis on the Department’s pavement friction management program and safety office including the new Safety Analysis and Financial Evaluation

Technology (SAFETY) System practices and identify any gaps or shortcomings.

2. Continuous Friction Measuring Equipment Assessment and Testing Results for

Florida Pavements:

• Harmonize LWFT and CFME by developing speed correlations and equivalent friction numbers for FDOT surface types.

• Evaluate and incorporate new CFME data collection elements.

• Develop equipment precision estimates for all data collection elements.

• Develop survey protocol, data collection and calibration procedures, data quality management plan, Florida Test Methods, and Guidelines for CFME.

3. Integration of CFME with Skid Hazard Reporting (SHR) system and Safety Analysis and Financial Evaluation Technology (Safety) System:

• Enhance or supplement SHR database to incorporate new data elements collected by CFME.

• Update SHR to incorporate Signal 4 Analytics (from CARS) for crash analysis.

• Develop Safety review process and reporting tools to include the new SHR and

SAFETY System to be dynamic and automated to notify District of safety issues.

• Develop an interactive reporting system that provides countermeasure-level analytics for locations where risk factors are high

4. Infrastructure Assessment and Return on Investment (ROI):

• Considering safety benefits of implementation, develop roadmap for long term safety investments.

• Infrastructure needs of equipment, staffing, data/reporting, and budgeting.

• Develop a ROI evaluation including benefit to cost of program.

RESEARCH PLAN

The Vendor shall provide a detailed research plan for accomplishing the project objective and producing the required deliverables. The research plan must demonstrate an understanding of the issues and soundness of the approach to meeting the objective. In addition, the plan must be practical and can be realistically accomplished within the constraints of available funds and contract time.

Project Kickoff Teleconference

The Vendor will schedule a kickoff meeting that shall be held within the first 30 days of contract execution. The kickoff meeting will consist of a webinar at least 30 minutes in length. The purpose of the meeting is to review the tasks, deliverables, deployment plan, timeline, and expected/anticipated project outcomes and their potential for implementation and benefits. The principal investigator shall prepare a presentation following the template provided at https://www.fdot.gov/research/project-mgt-resources.shtm.

The project manager, principal investigator, and research performance coordinator shall attend.

Other parties may be invited, if appropriate.

https://www.fdot.gov/research/project-mgt-resources.shtm

Supporting Task and Deliverables

Tasks and deliverables shall include, at a minimum, the following:

Task 1: Literature Review

Conduct a thorough literature review to understand:

• Existing technologies and methodologies for continuous friction measurement.

• Previous case studies and implementation of current CFME programs and integration for best safety practices in other regions.

• Standards and guidelines from transportation authorities and agencies.

Task 1 Deliverable: Upon completion of Task 1, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of the literature review findings.

Task 2: Gap Analysis for the Pavement Friction Management Program

Conduct a gap analysis on the Department’s pavement friction management program and safety office process to identify any gaps or shortcomings. In addition, must consider the newly implemented Safety Analysis and Financial Evaluation Technology (SAFETY) System.

Task 2 Deliverable: Upon completion of Task 2, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of the gap analysis results.

Task 3: Test Plan for LWFT and CFME for Florida Pavements

Based on all the findings above, develop a test plan to harmonize LWFT and CFME for Florida pavements. The test plan shall include a selection of a representative sample of road segments in

Florida:

• Location selection: Urban, suburban, and rural areas with diverse traffic conditions.

• Pavement surface selection: Open, dense, and rigid pavements

• Evaluate and incorporate new CFME data collection elements

The test plan shall include a detailed data collection plan and data management plan as well.

Task 3 Deliverable: Upon completion of Task 3, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of test plan.

Task 4: Harmonize LWFT and CFME for Florida Pavements

Based on the test plan in Task 3, collect LWFT and CFME data for Florida Pavements. This information will be used for the following activities:

• Use advanced data analytics tools to process and analyze the collected data.

• Harmonize LWFT and CFME by developing speed correlations and equivalent friction numbers for FDOT surface types.

• Evaluate and incorporate relevant CFME data collection elements.

• Develop equipment precision estimates for data collection elements.

mailto:research.center@dot.state.fl.us mailto:research.center@dot.state.fl.us

For data collection activities, CFME equipment will be leased and operated through vendor as part of the research contract and LWFT equipment will be operated by FDOT and available for project testing.

Task 4 Deliverable: Upon completion of Task 4, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of data analysis results, harmonization results, and precision estimates.

Task 5: Integrate CFME Data with Florida’s Pavement Friction Management Program

Integrate CFME data with current Florida's State Hazard Reporting (SHR) system to ensure that data collected by CFME can be processed and saved in SHR. Update SHR to incorporate Signal 4

Analytics to replace CARS for crash analysis.

Incorporate a comprehensive safety review plan, process, and reporting tools to include the new

SHR and SAFETY System to be dynamic and automated to notify District of safety issues.

Develop an interactive reporting and notification system that provides countermeasure-level analytics for locations where risk factors are high. Research team will be required to follow

FDOT protocol for system enhancements and security guidelines.

Task 5 Deliverable: Upon completion of Task 5, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a written report of integration efforts, updated SHR program to include all CFME data and reporting enhancements, and draft SHR guidelines safety plan. Final draft final SHR coding will be documented and provided as stand-alone material for review and be implementable by the Department.

Task 6: Implementation Strategy of New Skid Hazard Reporting Program

Develop implementation strategy documents including survey protocol, data collection and calibration procedures, Data Quality Management Plan, Test Methods, and SHR guidelines for incorporation of CFME and SAFETY protocol. Develop comprehensive training PowerPoint training documents for maintenance crews, traffic management personnel, and safety officers on using the integrated system. In addition, develop Return on Investment (ROI) Analysis to include comprehensive system costs and safety benefits.

Task 6 Deliverable: Upon completion of Task 6, the Vendor will provide to the Research Center at research.center@dot.state.fl.us a summary report and stand-alone documents of all final implementation survey protocol, operation procedures, Data Quality Management Plan, Test

Methods, SHR guidelines, and Return on Investment items.

Task 7 – Draft Final Report and Closeout Teleconference

Task 7A Deliverable:

Ninety (90) days prior to the end date of the contract, the Vendor will submit a draft final report in PDF and Word formats to research.center@dot.state.fl.us.

mailto:research.center@dot.state.fl.us mailto:research.center@dot.state.fl.us

The draft final report will document results, findings, draws conclusions, and presents the proposed statistical models, and the proposed plan for their potential implementation.

The draft final and final reports must follow the Guidelines for Vendor Presentation and

Publication of Research and the FDOT Research Final Report Style Guide available at https://www.fdot.gov/research/project-mgt-resources.shtm.

The report must be well-written and edited for technical accuracy, grammar, clarity, organization, and format. The report must also comply with section 508 of the United States Workforce

Rehabilitation Act of 1973.

In addition, the final SHR enhancement code will be made available as a deliverable and supporting documentation.

Deliverable 7B: Thirty (30) days prior to the end date of the contract, the Vendor will schedule a closeout teleconference. The Vendor shall prepare a PowerPoint presentation following the template provided at https://www.fdot.gov/research/project-mgt-resources.shtm.

At a minimum, the principal investigator, project manager, and research performance coordinator shall attend. The purpose of the meeting is to review project performance, the deployment plan, and next steps.

Task 8: Final Report

Deliverable 8: Upon Department approval of the draft final report, the vendor will submit the

Final Report in PDF and Word formats electronically to the Research Center at research.center@dot.state.fl.us The Final Report is due by the end date of the contract.

Deliverables Schedule

Note: this document will be used by the Research Center to monitor principal investigator (PI) performance and activity on the project. The PI should give careful consideration to the time needed to complete a task(s) and deliverable(s) against current workload. Failure to submit deliverables in a timely manner may result in cancelation of the contract.

Remember to include kick-off teleconference, submittal of draft final report, closeout teleconference and final report. The Research Center must at a minimum receive a deliverable every 6 months on a project. Failure to submit deliverables in a timely manner may result in cancelation of the contract.

Deliverable # / Description of Deliverable as provided in the scope (included associated task #)

Anticipated

Date of

Deliverable

Submittal

(month/year)

TO BE

COMPLETED

BY RESEARCH

CENTER

(performance monitoring)

Kickoff Meeting

Deliverable 1: Literature Review (Task 1)

Deliverable 2: Gap Analysis of the Department’s

Pavement Friction Management Program (Task 2)

Deliverable 3: Data collection for LWFT and CFME for

Florida Pavements (Task 3)

Deliverable 4: Harmonize LWFT and CFME for Florida

Pavements (Task 4)

Deliverable 5: Integrate CFME Data with Florida's Skid

Hazard Reporting with Programming Development (Task

5)

Deliverable 6: Implementation of New Skid Hazard

Reporting Program (Task 6)

Deliverable 7: (a) Draft Final Report and (b) Closeout

Teleconference (Task 7)

Deliverable 8: Final Report (Task 8)

DOT-RFP-25-9077-CA

EXHIBIT “B”

METHOD OF COMPENSATION

1.0 PURPOSE:

This Exhibit defines the limits of compensation to be made to the Vendor for the services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 COMPENSATION:

For the satisfactory performance of services and/or delivery of goods detailed in Exhibit "A", the Vendor shall be paid up to a Maximum Amount of $The Intended Awarded Vendor’s Price Proposal Total. The maximum amount consists of the following:

Task 1 Deliverable $ Task 2 Deliverable $ Task 3 Deliverable $ Task 4 Deliverable $ Task 5 Deliverable $ Task 6 Deliverable $ Task 7 Deliverables $ Task 8 Deliverable $

3.0 PROGRESS PAYMENTS:

The Vendor shall submit an invoice upon approval and completion of each task deliverable in a format acceptable to the Research Center. Payments shall be made to the Vendor for satisfactory completion of each task as approved by the Department.

Invoices shall be submitted to:

The Florida Department of Transportation 605 Suwannee Street, MS 30 Tallahassee, FL 32399-0450 or research.center@dot.state.fl.us

The Research Center will allow itself ten (10) working days for approval from receipt of deliverable and invoice.

4.0 DETAIL OF COSTS AND FEES

Detail of costs and fees for basis of the Maximum Amount is contained in Exhibit "C", attached hereto and made a part hereof.

5.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

ANTICIPATED DBE PARTICIPATION STATEMENT

375-040-63

02/07

The Prime contractor is encouraged to complete this form and submit this form with your bid/price proposal/reply.

Submission of this form is not mandatory.

Procurement Number: DOT-RFP-25-9077-CA

Contractor's Name:

Contractor's FEID Number:

Is the prime contractor a Florida Department of Transportation Certified Disadvantaged Business Enterprise (DBE)?

( yes ) ( no )

Expected amount of contract dollars to be subcontracted to DBE(s): $

OR

It is our intent to subcontract % of the contract dollars to DBE(s). Listed below are the proposed DBE sub-contractors:

DBE (s) Name Type of Work/Specialty Dollar Amount/Percentage

Submitted by: Title:

(Type or Print)

Date:

Note: This information is used to track and report anticipated DBE participation in FDOT contracts. The anticipated DBE amount will not become part of the contractual terms.

BID OPPORTUNITY LIST FOR COMMODITIES & CONTRACTUAL

SERVICES

375-040-62

01/16

Prime Contractor:

Address/Phone Number:

Procurement Number: DOT-RFP-25-9077-CA

49 CFR Part 26.11 The list is intended to be a listing of all firms that are participating, or attempting to participate, on DOT-assisted contracts. The list must include all firms that bid on prime contracts, or bid or quote subcontracts and supplies materials on DOT-assisted projects, including both DBEs and non-DBEs. This list must include all subcontractors contacting you and expressing an interest in teaming with you on a specific DOT-assisted project. Prime contractors must provide information for Numbers 1, 2, 3 and 4, and should provide any information they have available on Numbers 5, 6, and 7 for themselves, and their subcontractors.

1. Federal Tax ID Number: 6. DBE 7. Annual Gross Receipts

2. Firm Name: Non-DBE Less than $1 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million Between $10 - $15 million More than $15 million

5. Year Firm Established:

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million Between $10 - $15 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million Between $10 - $15 million

3. Phone: Between $1 - $5 million

4. Address: Between $5 - $10 million Between $10 - $15 million

AS APPLICABLE, PLEASE SUBMIT THIS FORM WITH YOUR: BID SHEET (Invitation to Bid – ITB) PRICE PROPOSAL (Request for Proposal – RFP) REPLY (Invitation to Negotiate – ITN)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

E-VERIFY

375-031-06

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description: Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Continuous Friction Measuring Equipment Assessment and Testing Results for Florida Pavement . It is anticipated that the term of the contract will begin on the date of contract execution and be effective through 12/31/27 .

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS 05-05-2025 05:00 PM EST

(There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE 05-13-2025 02:00 PM EST

(Technical and Price Proposal) Florida Department of Transportation Central Procurement Office Cassandra Anderson, Procurement Agent Phone: (850) 414-4479

CO.Purch@dot.state.fl.us

PUBLIC OPENING (Technical Proposal) 05-13-2025 03:00 PM EST Florida Department of Transportation Central Procurement Office Cassandra Anderson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

PUBLIC OPENING / MEETING (Price Proposal) 05-27-2025 10:00 AM EST Florida Department of Transportation Central Procurement Office Cassandra Anderson, Procurement Agent 605 Suwannee Street Tallahassee, FL 32399-0450

POSTING OF INTENDED AWARD 05-27-2025

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals)

Agenda for Public Opening of Technical Proposals for DOT-RFP-25-9077-CA :

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening.

- Adjourn meeting.

Agenda – Price Proposal Opening & Intended Award Meeting

Agenda for Price Proposal Opening and Intended Award meeting for DOT-RFP-25-9077-CA Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical evaluation scores will be summarized.

- Announce the firms that did not achieve the minimum technical score.

- Announce the firms that achieved the minimum technical score and their price(s) as price proposals are opened.

- Calculate price scores and add to technical scores to arrive at total scores.

- Announce Proposer with highest Total Score as Intended Award.

- Announce time and date the decision will be posted on the Vendor Information Portal

(VIP).

- Adjourn.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at

1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

Cassandra Anderson, Procurement Agent @ CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the proposal process should be directed to the Procurement Agent in writing at the address above or by phone: (850-414-4479)

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages DBE firms to compete for Department contractual services projects, and also encourages non-DBE and other minority contractors to use DBE firms as sub-contractors. The Department, its contractors, suppliers, and consultants shall take all necessary and reasonable steps to ensure that disadvantaged businesses have an opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. The Department shall require its contractors, suppliers, and consultants to not discriminate on the basis of race, color, national origin, religion, gender, age, or disability in the award and performance of its contracts.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, proposers are requested to submit the Bidder’s Opportunity List with their Price Proposal Sheet. The list should include yourself as well as any prospective sub-contractor that you contacted or who has contacted you regarding the project.

Proposers are requested to indicate their intention regarding DBE participation on the Anticipated DBE Participation Statement and to submit that Statement with their Price Proposal Sheet. After award of the contract resulting from this RFP, the awarded Vendor will need to complete the “Anticipated DBE Participation Statement” online through the Equal Opportunity Compliance (EOC) system within 3 business days after award of the contract. The link to access the EOC system is https://www.fdot.gov/equalopportunity/eoc.shtm. This will assist the Department in tracking and reporting planned or estimated DBE utilization.

During the contract period, the Vendor will be required to report actual payments to DBE and MBE subcontractors through the web-based EOC system. All DBE payments must be reported whether or not you initially planned to utilize the company. In order for our race neutral DBE Program to be successful, your cooperation is imperative. If you have any questions, please contact EOOHelp@dot.state.fl.us .

Additional information about the EOC system can be found on the Equal Opportunity Office (EOO) website at https://www.fdot.gov/equalopportunity/default.shtml. A help manual on how to use the system will be available within the EOC application. If you have any questions or technical issues, please contact the EOO help desk at EOOHelp@dot.state.fl.us.

To request certification or to locate DBEs, call the Department of Transportation’s Equal Opportunity Office at (850) 414-4747, or access an application or listing of DBEs on the Internet at

6) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible vendor with the highest cumulative total points for the evaluation criteria specified herein (See Section 30, Proposal Evaluation).

The Intended Award decision will be announced after final evaluation and totaling of scores at the Price Proposal opening specified in the Timeline (See Introduction, Section 2 Timeline).

If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) PRE-PROPOSAL CONFERENCE: A PRE-PROPOSAL CONFERENCE WILL NOT BE HELD.

9) QUALIFICATIONS

9.1 General

https://www.fdot.gov/equalopportunity/eoc.shtm mailto:EOOHelp@dot.state.fl.us https://www.fdot.gov/equalopportunity/default.shtml mailto:EOOHelp@dot.state.fl.us

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

9.2 Qualifications of Key Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise excepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

9.3 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the proposal response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable.

As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

11) LIABILITY INSURANCE

No general liability insurance is required.

12) PERFORMANCE BOND

A Performance Bond is not required for this project.

13) METHOD OF COMPENSATION

For the satisfactory performance of these services, the Vendor shall be paid as described in the attached Exhibit “B”, Method of Compensation.

14) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a proposal, the proposer agrees to be legally bound by these terms and conditions.

15) REVIEW OF PROPOSER'S FACILITIES & QUALIFICATIONS

After the proposal due date and prior to contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities. The review may also serve to verify whether the Proposer has financial capability adequate to meet the contract requirements.

Should the Department determine that the proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the proposal.

16) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this Request for Proposal must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the Florida Statutes, or maintain the Contract if the conditions of Section

287.135 of the Florida Statutes are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department’s official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the RFP by the proposer. Any conditions placed on any aspect of the proposal documents by the proposer may result in the proposal being rejected as a conditional proposal (see “RESPONSIVENESS OF PROPOSALS”). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to proposal opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF PROPOSALS

21.1 Responsiveness of Proposals

Proposals will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All proposals must be typed or printed in ink. A responsive proposal is an offer to perform the scope of services called for in this Request for Proposal in accordance with all requirements of this Request for Proposal and receiving seventy (70) points or more on the Technical Proposal. Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, and improper and/or undated signatures.