Addendum 1 - Questions and Answers.pdf

Ron DeSantis, Governor Kevin Guthrie, Executive Director

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w

T a l l a h a s s e e , F L 3 2 3 9 9 - 2 1 0 0 Or la ndo , FL 3 2 8 0 9 - 5 6 3 1

DATE: March 15, 2024.

SOLICITATION NUMBER: RFP-DEM-23-24-016

SOLICITATION TITLE: All-Hazards Incident Management Team Functional Exercise REPLY OPENING: March 27, 2024 at 9:00 am EST.

ADDENDA NUMBER: 1

EFFECTS: Provides answers to written questions

All written questions are reproduced in the same format as submitted by the Vendor.

Question # RFP Section/Attachment Name and Page # Question

Question #1 Tab 4, Certifications, page 15 Can the PM and the Exercise Director be the same, as long as they are MEP certified?

Answer #1 Yes, this is permissible.

Question #2 Attachment A: Scope of Work – FDEM Responsibilities, page 22

Does the coordination of lunch, refreshments, and the venue also include purchasing; is the vendor required to account for any of these costs in their ODCs?

Answer #2 Lunch, refreshments, and the coordination of the venue will be facilitated and purchased by FDEM. No need to account for these costs on ODCs.

Question #3 Summary of Deliverables: Due Date, Are these dates, No Later Than dates for completion of the tasks, or anticipated dates that may change based on final scheduling?

Answer #3

All deliverable dates are flexible and subject to change except for the exercise start date and the Final AAR submission.

http://www.floridadisaster.org/

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w

Question #4

SECTION 4. EVALUATION CRITERIA AND

SCORING

4.1 Technical Proposal Evaluation and

Criteria A. Company Experience/Past Performance

– Maximum 30 points

We're seeking clarification on a point in the evaluation criteria. Is it permissible to include staff members who have relevant experience but were not with our organization during the cited projects?

Answer #4 Yes, this is permissible.

Question #5

What are the start and end points for the exercise?

Answer #5 The Functional Exercise will start on July 23, 2024, and end on July 25, 2024.

Question #6

Is there any information available as to the nature of the scenario?

Answer #6 FDEM will discuss scenario details with the awarded vendor during the Initial Planning meeting.

Question #7 It’s not clear what’s expected of the contractor in terms of scenario details, scripting

(any actions taken after the scenario but before StartEX), or Truth data.

Answer #7 Please see answer #6.

Question #8 Do you have any guidance or expectations with regard Simulation Cell staffing?

Answer #8 Staffing for Simulation Cell will be provided by FDEM.

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 S T A T E L O G I S T I C S R E S P O N S E C E N T E R 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 0 2 D i r ec t o rs R o w

Question #9 It’s clear that Liaison is a focus of the exercise. What about the Public Information Office(r), and will there be a Joint Information Center (JIC) established during the exercise?

Answer #9 Please see answer #6.

Question #10 Will 100% of evaluators be provided by FDEM?

Answer #10 FDEM will provide upwards of three evaluators for this exercise, the remaining evaluators will be supplied by the vendor.