Addendum 1 Q&A - RFP GMU-KS0601-26 Snow Removal Services 06.25.pdf

Purchasing Department 4400 University Drive, MS 3C1, Fairfax, VA 2203 Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

RFP ADDENDUM NO. 1:

Date: June 26, 2026

Reference: RFP # GMU-KS0601-26

Title: Snow Removal Services

RFP Issued: June 04, 2026

Proposal Due Date: July 07, 2026 BY 2:00 PM ET via BONFIRE SUBMISSION ONLY

(NO LATE SUBMISSIONS WILL BE ACCEPTED)

The following changes and additional information are hereby incorporated into the aforementioned RFP:

1. Clarification/Corrections:

a. REVISED Attachment G – Snow Removal Area Maps– Please note that, based on the site visits, we have revised the Attachment G maps, “Fairfax Campus Snow Removal Areas” and “SciTech Snow Removal Areas”. Please consider these revised maps as part of your offer.

2. List of Attendees from the Optional Pre-Proposal Conference and Site Visits on June 15, 2026 and June 16, 2026: A list of the attendees who attended the optional pre-proposal conference and site visits is attached for reference. Firms who did not attend are still eligible to submit an offer as this was an optional pre-proposal conference and site visits. The sites are open to the public and offerors are encouraged to perform site visits. Failure to inspect the site and review existing conditions shall not be deemed an acceptable justification for a change order request or for failure to perform services.

3. Answers to Questions Submitted by Deadline: George Mason University has provided answers to questions submitted by the deadline listed in the RFP in the table below. Please note that answers to these questions clarified and/or impacted scope and requirements and offerors should take this information into consideration as part of their offer/submission.

I hereby acknowledge receipt of Addendum # 1 RFP GMU-KS0601-26 including the Questions and Answers listed below on Pages 2-11 below. Answers to Questions are made part of the RFP scope and requirements and should be considered and incorporated into the offerors proposal.

Sign and include this, and all other Addendums issued with your submission/offer.

Name of Offeror/Firm

NAME (Print or typed)

Signature

Date

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

Addendum #1 - Public Q&A – RFP GMU-KS0601-26 Q = Question

A = Answer to Question Chantilly Location - Question 1

Vendor, Jun 16, 2026 2:18 PM EDT, Not Public - Pending

1. Q: Under section XI, paragraph A (General Requirements) Item 3 - it indicates a location in Chantilly that is not referenced in attachment D. Please advise. Thank you A: Chantilly is a typo and can be disregarded and is not in scope. There is no campus/facility that requires coverage in Chantilly. All of the sites/campuses that are covered under this RFP are listed on Attachment D – Locations for Snow Removal Services which includes the Fairfax Campus, Prince William (SciTech) Campus, Potomac Science Center in Woodbridge, Point of View facility in Lorton, the Arlington Campus, and Smithsonian Mason School of Conversation in Front Royal. Addresses and website information is available in Attachment D.

Poly Cutting Blades - Question 2

Vendor, Jun 16, 2026 2:22 PM EDT, Not Public - Pending

2. Q: Can a map be generated for all campuses / facilities were a poly cutting blade is required / recommended / requested so that there is no miscommunication?

A: Yes, see revisions to Attachment G where pavers/specialized areas are now indicated on the maps.

Parking decks / contracted areas - Question 3

Vendor, Jun 16, 2026 2:27 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

3. Q: To make sure that there is no misunderstanding can the parking decks for the fairfax county campus that should be included as per section XI -para. A - item 10 - be marked on the legend as being contractually included.

A: Yes, see Revised Attachment G and we are confirming that the parking decks in Fairfax ARE to be included in any resulting award.

Maintenance Parking - Facility Area - Fairfax Campus - Question 4

Vendor, Jun 16, 2026 2:28 PM EDT, Not Public - Pending

4. Q: Please verify if the blue section labelled maintenance parking on the Fairfax Campus Map / attachement G is to be included.

A: No. That blue section is not included, and will be maintained by GMU (as indicated in the Legend).

Snow Trigger depth - Q5

Vendor, Jun 16, 2026 2:51 PM EDT, Not Public - Pending

5. Q: Is there a predetermined accumulation / "Trigger Depth" being requested that would that initiates plowing / shoveling services?

A: No. The intention is that there is no waiting for accumulation. The offeror is to be on-site and ready to respond, per event and per pre-panning directive from the CA. See “stand-by” section.

Snow Trigger Depth - Q6

Vendor, Jun 16, 2026 2:53 PM EDT, Not Public - Pending

6. Q: Is there a different specified trigger depth for the parking garage's roof tops?

A: No.

Parking Garages - Q7

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

Vendor, Jun 16, 2026 2:55 PM EDT, Not Public - Pending

7. Q: Will the vendor be provided access cards to the roof tops/ parking garages to eliminate/ reduce any delay / confusion / errors.

A: Yes

Staging areas - Q8

Vendor, Jun 16, 2026 3:00 PM EDT, Not Public - Pending

8. Q: Are there any designated, previously used or recommended staging areas for supplies / equipment that can be identified prior to an event to avoid any future confusion; and can those areas be coordinated to be blocked off with your in-house team?

Staging areas - Snow - Q9

Vendor, Jun 16, 2026 3:01 PM EDT, Not Public - Pending

9. Q: Are there staging areas for rooftop related snow /where can snow be piled / dropped; and can those areas be identified.

Parking Garages - Roof Tops - Q10

Vendor, Jun 16, 2026 3:03 PM EDT, Not Public - Pending

10. Q: Is information available on each of the parking garages total rooftop weight load?

Parking Garages - Q11

Vendor, Jun 16, 2026 3:04 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

11. Q: As some of the steps inside of the parking garages are exposed, would the vendor be responsible for clearing those steps?

Roof Tops - Q11

Vendor, Jun 16, 2026 3:07 PM EDT, Not Public - Pending

12. Q: Is it the universities parctice to close the roof top parking garages during snow events, and would your team be responsible for administering that closure (do you cone it off?).

A: No

Housing - Q12

Vendor, Jun 16, 2026 3:09 PM EDT, Not Public - Pending

13. Q: Given the possibility of severe snow fall for this region, is temporary housing available with bathroom facilities for crews to utilize and rest within so that leaving of the premises is minimized for workload efficiency?

Current Use - Q13

Vendor, Jun 16, 2026 3:11 PM EDT, Not Public - Pending

14. Q: What is the fairfax and manassas campus currently using as far as equipment and labor?

A: Vendor is to determine what equipment will be used.

Tables and Benches - Q14

Vendor, Jun 16, 2026 3:17 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

15. Q: Do tables and benches on paved areas need to be cleared of snow fall, if yes are there any exceptions?

Snow Removal Chemical - Q15

Vendor, Jun 16, 2026 3:29 PM EDT, Not Public - Pending

16. Q: Is there any specificity of chemicals that can or cannot be used at any campus? This would apply to concrete (new concrete < 1 year and older), walking paths, wooden structures, rubber pathways, pavers, etc.

A: No urea-based products.

Wilkins Plaza - Q16

Vendor, Jun 16, 2026 3:31 PM EDT, Not Public - Pending

17. Q: We noticed that Wilkins plaza has an emergency fire line. Would it be required to only clear the fire lane along with paths to the individual walking paths or is clearing of the entire plaza being requested?

A: The entire plaza should be included, edge to edge

Wilkins Plaza - Q17

Vendor, Jun 16, 2026 3:31 PM EDT, Not Public - Pending

18. Q: Can we be given access to the bollards at Wilkins plaza, and how would that be arranged?

Wilkins Plaza - Q18

Vendor, Jun 16, 2026 3:33 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

19. Q: Can a skid steer be utilized at Wilkins Plaza?

A: Cannot be used to remove snow on the Plaza.

Rubber Side Walks - Q19

Vendor, Jun 16, 2026 3:34 PM EDT, Not Public - Pending

20. Q: Would the vendor be required to remove snow off of the rubber sidewalks and are there any chemical restrictions?

A: Yes. Hand work, poly edges, or brooms are mandatory in those areas. No urea-based products.

Walking Path / Trail - Q20

Vendor, Jun 16, 2026 3:35 PM EDT, Not Public - Pending

21. Q: Would snow removal be required for the wooded nature path/ walking path off of Patriot Cir?

Foot Bridges - Q21

Vendor, Jun 16, 2026 3:37 PM EDT, Not Public - Pending

22. Q: Will the foot bridges be closed or will the vendor need to remove snow off of them.

A: No. All footbridges will need to be cleared.

Engineering Bldg patio at Fairfax - Q22

Vendor, Jun 16, 2026 3:38 PM EDT, Not Public - Pending

23. Q: Would we need to clear the snow off of the engineering bldg patio?

A: All patios will need to be cleared.

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

Sidewalks - Q23

Vendor, Jun 16, 2026 3:40 PM EDT, Not Public - Pending

24. Q: Primary sidewalks are indicated on attachement G are there any other classifications available as far as which would be most necessary, and is there any such classification for the manassas campus?

A: Study the map legend. The red and blue lines are for GMU use only.

Sidewalks - Q24

Vendor, Jun 16, 2026 3:42 PM EDT, Not Public - Pending

25. Q: Would the vendor be responsible for perimeter sidewalks around the campuses?

A: Yes, but they are tertiary in nature.

Campus Ministries - Q25

Vendor, Jun 16, 2026 3:42 PM EDT, Not Public - Pending

26. Q: Is the Church / Campus Ministries location included in the scope of service?

A: Yes. See revised Attachment G

Student Housing - Q26

Vendor, Jun 16, 2026 3:43 PM EDT, Not Public - Pending

27. Q: Are the stairways and decks in front of student housing to be included in snow removal services?

A: Yes only for student townhouse site.

Gravelled Roads - Q27

Vendor, Jun 16, 2026 3:45 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

28. Q: We moticed that some sections are more gravelled (such as parking at Tallwood), than paved. Are those sections to be included and are there any specified instructions?

A: Yes.

Rappahannack Parking Garage - Q28

Vendor, Jun 16, 2026 3:48 PM EDT, Not Public - Pending

29. Q: The west wall of this parking garage exposes the interior of the garage, would the vendor be required to remove snow in this area, or just the steps up to the garage?

Future Projects - Q29

Vendor, Jun 16, 2026 3:50 PM EDT, Not Public - Pending

30. Q: For areas being developed or changed how are future projects and their need for snow removal communicated and added to the existing scope of work?

A: Any changes to scope (additions or deletions) will be addressed via contract modification process. We will alert the contractor that a change in scope is necessary and work to negotiate a pricing increase/decrease based on the contract negotiated pricing schedule and then issue a modification document that will be executed by both parties.

For the Manassas Campus - Q30

Vendor, Jun 16, 2026 4:06 PM EDT, Not Public - Pending

31. Q: Would the vendor be given contact information for onsite personnel to coordinate snow removal services?

For the Manassas Campus - Q31

Vendor, Jun 16, 2026 4:07 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

32. Q: For the fenced in Facilities Lot, what are the expectations - is it included in services, and would access be readily available? if so please advise how you view communication to gain access.

A: See revised Attachment G. Blue sections will be handled by GMU

For the Manassas Campus - Q32

Vendor, Jun 16, 2026 4:09 PM EDT, Not Public - Pending

33. Q: Is there a recommended staging area of potential supply & equipment needs and would this be partitioned off by your staff.

A: Yes a staging area can be provided, but must be maintained by the vendor (not GMU)

For the Manassas Campus - Q33

Vendor, Jun 16, 2026 4:10 PM EDT, Not Public - Pending

34. Q: At the life sciences and engineering bldg would the vendor be required to clean off the steps to the generator and associated metal walkway?

For the Manassas Campus - Q34

Vendor, Jun 16, 2026 4:11 PM EDT, Not Public - Pending

35. Q: Are there any chemical restrictions for the new concrete of the IEBR bldg?

A: No urea-based products

For the Manassas Campus - Q35

Vendor, Jun 16, 2026 4:20 PM EDT, Not Public - Pending

Phone: 703.993.2580; http://fiscal.gmu.edu/purchasing/

Generated on Jun 18, 2026 4:06 PM EDT - Katherine Sirotin

36. Q: For Beacon Hall our understanding is that we do the parking lot, roadways and anything fron the building sidewalk out, is that correct?

A: Yes. See Attachment G

For the Manassas Campus - Q36

Vendor, Jun 16, 2026 4:23 PM EDT, Not Public - Pending

37. Q: Are there any chemical restrictions for the wooden walkway(s) and would that area be sectioned off?

A: No urea-based products. Will not be closed. Needs to be cleared.

General -Q37

Vendor, Jun 16, 2026 4:26 PM EDT, Not Public - Pending

38. Q: Should a vendor feel more comfortable in submitting a bid for a portion of the fairfax campus to work in tandem with your on-site crew, would GMU be open to that idea/ proposal?

A: Offerors may offer on any campus or facilities listed in Attachment D. Please clarify in your proposal which campus/facilities you are offering on. However, GMU will not agree to split-up facilities/campuses into smaller portions (e.g. If a firm wants to offer on Fairfax campus it must offer on the entirety of the campus, not a portion or section of the campus).