Addendum 1 - Project 24002~1.pdf

HACC WIDE FLOORING 2024-2026 – PROJECT #24002

HOUSING AUTHORITY OF CLACKAMAS COUNTY

P.O BOX 1510, 13900 S. GAIN STREET, OREGON CITY, OR 97045

ADDENDUM NO. 1 Page 1 of 1

INVITATION to BID

ADDENDUM #1

February 20, 2024

It is the responsibility of the prospective bidders to note the contents of this addendum and to notify the Owner that the addendum has been received. Acknowledge receipt by noting receipt of this addendum on the bid form.

The following changes in the contract documents constitute this addendum. All changes by addendum are to be included in proposal form and the contents of addenda become part of the contract documents for this project. All changes offset only the specified drawings, words, or paragraphs mentioned. The balance of the contract documents will remain in full force.

For description of individual revisions, see the attached notes and details. These revisions to contract documents are noted by individual revision numbers.

DELETE THE FOLLOWING:

1. Original Bid Form.

2. Original Scope of Work.

ADD THE FOLLOWING:

1. Revised Bid Form.

2. Revised Scope of Work.

The purpose of this Addendum is to replace the above original forms with revised forms .

All other bid documents remain unchanged.

BID FORM Page 1 of 6

BID FORM – (Revised)

BIDDER

ADDRESS

PHONE & FAX NUMBER

BID FOR: HACC WIDE FLOORING – 2024-2026 – PROJECT #24002

THE HOUSING AUTHORITY OF CLACKAMAS COUNTY

P.O. Box 1510

13930 S. Gain Street

Oregon City OR 97045

TO: Contracting Officer:

1.The undersigned, having familiarized (himself/herself/themselves) with the local conditions affecting the cost of the work, and with the Specifications (including the Invitation for Bids, Instruction to Bidders (form

HUD-5369), this bid, the Form of Non-collusive Affidavit, the Form of Contract, and the General

Conditions (form HUD-5370), the Special Conditions, the Scope of Work, the Technical Specifications, and Addenda if any thereto, as prepared by the Housing Authority of Clackamas County (HACC) and on file in the office of HACC hereby proposes to furnish all labor, materials, equipment, and services required to complete: HACC WIDE FLOORING 2024-2026 – PROJECT #24002 all in accordance therewith, for the total sum of dollars ($ ).

2. In submitting this bid, it is understood that the right is reserved by the Housing Authority of

Clackamas County, Oregon City, Oregon, to reject any and all bids. If written notice of the acceptance of this bid is mailed, telegraphed, or delivered the undersigned within sixty (60) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver a contract in the prescribed form within ten (10) days after the contract is presented to Contractor for signature.

3. Security in the sum of __________________________ dollars ($___________) in the form of

__________________________________________________ is submitted herewith in accordance with the Specifications.

4. Attached hereto is an affidavit in proof that the undersigned has not entered into any collusion with any person in respect to their proposal or any other proposal or the submitting of proposals for the contract for which this proposal is submitted.

5. The bidder represents that bidder has [ ] has not [ ] participated in a previous contract or subcontract subject to the equal opportunity clause prescribed by Executive Orders 10925, 11114 or

11246 or the Secretary of Labor; that bidder has [ ] has not [ ] filed all required compliance reports, and that representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. (The above representation

BID FORM Page 2 of 6 need not be submitted in connection with contracts or subcontracts which are exempt from the clause.)

6. The bidder represents and agrees [ ] does not agree [ ] as part of this bid that the provisions of

ORS 279.350 or 40 U.S.C. 276a are to be complied with. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.)

7. Change Orders to the subsequent contract will be approved for labor rates as shown on the attached wage determination or actual wages (as verified by certified payrolls) whichever is greater and materials at contractors cost. All Change Orders will include a maximum addition of 15% for the total Overhead and Profit.

8. Complete each item number (1 – 41) below:

LOT# SCOPE OF WORK LOT #’s BID AMOUNT

PER UNIT

1. See scope of work. $ SF

2. See scope of work. $ SF

3. See scope of work. $ SF

4. See scope of work. $ SF

5. See scope of work. $ SF

6. See scope of work. $ SF

7. See scope of work. $ SF

8. See scope of work. $ SF

9. See scope of work. $ SF

10. See scope of work. $ SF

11. See scope of work. $ SF

12. See scope of work. $ SF

13. See scope of work. $ SF

14. See scope of work. $ SF

15. See scope of work. $ SF

17. See scope of work. $ SF

19. See scope of work. $ SF

21. See scope of work. $ SF

22. See scope of work. $ SF

3. See scope of work. $ SF

24. See scope of work. $ SF

25. See scope of work. $ SF

26. See scope of work. $ SF

27. See scope of work. $ SF

28. See scope of work. $ SF

29. See scope of work. $ SF

30. See scope of work. $ SF

BID FORM Page 3 of 6

Continued - Complete each item number below:

Complete the 5 sample flooring projects below using the unit prices submitted above. Total the 5 samples and insert that result in the space provided in paragraph 1 on page one above:

NOTE: SAMPLES 1-5 ARE FOR BIDDING PURPOSES ONLY.

No minimum workload is guaranteed by HACC.

Sample Flooring Project No. 1 Unit Price Unit of Measure Total Price

A Remove and dispose of one layer of resilient sheet flooring and base –

No Bathrooms $ 1950SF $

B Install new sheet vinyl flooring (Specification Section 09650, Sheet

Vinyl – Paragraph 2.1, A, 2)– Labor and Materials – No bathroom $ 750SF $

C Install new 4” rubber base

$ 150LF $

D Install new carpet (Specification Section 09680, Carpet – Paragraph

2.2A) – Labor and materials $ 1200SF $

E Mobilization

$ EA $

Sample No. 1 Total = $

Sample Flooring Project No. 2

A Remove and dispose of two layers of sheet vinyl flooring and base – No bathrooms $ 1000SF $

B Remove and reinstall damaged sub floor $ 375SF $

C Install new sheet vinyl flooring (Specification Section 09650, Sheet

Vinyl – Paragraph 2.1, A, 2)– Labor and Materials – No bathroom $ 1000SF $

D Install new 4”rubber base $ 140LF $

E Mobilization $ EA $

Sample No. 2 Total = $

31. See scope of work. $ LF

32. See scope of work. $ LF

33. See scope of work. $ LF

34. See scope of work. $ EA

35. See scope of work. $ LF

36. See scope of work. $ EA

37. See scope of work. $ EA

38. See scope of work. $ EA

39. See scope of work. $ SF

40. See scope of work. $ SF

41. See scope of work $ SF

42. See scope of work $ SF

43. See scope of work $ EA

44. See scope of work $ HR

Total Amount of items 1-41 $

BID FORM Page 4 of 6

Sample Flooring Project No. 3

A Remove and dispose of two layers of VCT and base

$ 1275SF $

B Install new plywood underlayment

$ 1275SF $

C Install new VCT (Specification Section 09650, VCT – Paragraph 2.1, B, 1 – Labor and materials $ 1275SF $

D Install new 4” rubber base

$ 185LF $

Sample No. 3 Total = $

Sample Flooring Project No. 4 Unit Price Unit of Measure Total Price

A Remove and dispose of one layer of VCT and base $ 800SF $

B Remove and reinstall damaged sub floor

$ 375SF $

C Install new sheet vinyl flooring (Specification Section 09650, Sheet

Vinyl – Paragraph 2.1, A, 2 – Labor and Materials – No bathroom

$ 1000SF $

D Install new 4” rubber base

$ 140LF $

Sample No. 4 Total = $

Sample Flooring Project No. 5 Unit Price Unit of Measure Total Price

A Remove and dispose of existing carpet, pad and tack strips

$ 1200SF $

B Remove and dispose of existing glued down carpet/pad

$ 725SF $

C Remove and reinstall damaged sub floor

$ 560SF $

D Install new carpet, Specification Section 09680, Carpet – Paragraph 2.2

B – Labor and Materials $ 1200SF $

E Install new VCT (Specification Section 09650, Sheet Vinyl – Paragraph

2.1, B, 1 – Labor and materials $ 725SF $

F Install new 4” rubber base – Labor and materials

$ 200LF $

G Mobilization

$ EA $

Sample No. 5 Total = $

TOTAL OF SAMPLES 1 THRU 5 - $

Insert this total in paragraph one above.

BID FORM Page 5 of 6

CONTRACTOR BIDDING REQUIREMENTS

1. Submission Requirements:

a. To be considered responsive and responsible, each contractor shall respond to the following requirements. Responses must be specific and complete unto themselves. Any submittal that, in the opinion of HACC, does not fully and completely address these requirements will not be reviewed and bid may be considered non-responsive.

2. Minimum Requirements:

a. To be qualified to respond, contractors must not be debarred, suspended, or otherwise ineligible to contract with HACC, and must not be included on the General Services

Administration’s “List of Parties Excluded From Federal Procurement and Non-

Procurement Programs” or the Department of Housing and Urban Development’s “Limited

Denial of Participation” list. In addition, contractors must have current and active registration in the State of Oregon Business Registry.

3. Similar Project Experience:

a. Describe your firm’s relevant experience within the areas under the Scope of Work. Please describe your firm’s experience as it relates to rehabilitation/modernization projects.

b. Please describe your firm’s specific experience working with Housing Authorities and/or Public

Agencies. Describe in detail two public housing projects that your firm is currently working on and/or has completed in the last five years. Describe the scope of work and dollar value for each project.

c. Please describe your firm’s approach to managing multiple project work sites at any one time, and the firm’s capacity to address competing project timelines.

4. References:

a. Provide (3) references, previous and/or current, including the name and title of the contact person, their mailing address, email address, phone number and fax number. If available, please provide one reference from a public housing authority or other public agency.

5. Firm Description:

a. Provide the firms history, organization and size including number of staff in each work area.

b. Describe the overall staffing approach to be used in connection with this contract. Provide information regarding staff experience and qualifications that demonstrates the contractor’s capacity to perform the required services.

c. Provide the identity of the Project Manager that will be monitoring managing this project.

d. Provide the firms history to complete projects on time by maintaining a weekly progress schedule and completing on budget.

6. Method of Award:

a. HACC will evaluate all responsive bids and award a contract to the lowest responsive responsible bidder based on lowest contract price. The information listed above will be part of the bid evaluation and shall be part of the consideration of a responsive contractors bid. If the bidder does not execute the contract, it will be awarded to the next lowest responsive bid. Failure to provide the information above may render contractors bid non-responsive. In determining the lowest contract price, HACC reserves the right to take into consideration any or all authorized base bids as well as alternates or combinations indicated in the bid form.

b. HACC reserves the right to reject any and all bids and to waive minor informalities. The procedures for contract awards shall be in compliance with the provisions of the LCRB Rules in effect at that time.

BID FORM Page 6 of 6

NOTE: The penalty for making false statements is prescribed in 19 U.S.C. 1001.

Date:

(Name of Bidder)

Official Address:

(By: Signature of Bidder)

(Title of Bidder)

Attest:

THE FOLLOWING SIGNED ORIGINAL DOCUMENTS SHALL BE SUBMITTED TO THE

ADDRESS INDICATED ON THE INVITATION TO BID AS PART OF YOUR BID.

THESE ORIGINALS SHALL BE RECEIVED BY HACC PRIOR TO THE POSTED

CLOSING DATE AND TIME

1. Completed form HUD-5369-C - Representations, Certifications of Offerors Non Construction

Contracts

2. Completed Bid Bond

3. Completed Non-Collusive Affidavit

4. Completed Certification: Economic Opportunities for Low and Very-low Income Persons

(Section 3)

5. Completed Disclosure of First Tier Subcontractors (if any) – PRIOR TO 4PM

6. Completed and signed Bid Form.

7. Contractor’s Bidding Requirements.

8. Copy of Current CCB License.

FAILURE TO SUBMIT ALL OF THE ABOVE, BY THE DATE AND TIME

REQUIRED, MAY RENDER YOUR BID NONRESPONSIVE.

ADDENDUMS RECEIVED:

Addendum #1 Addendum #2 Addendum #3 Addendum #4 .

Addendum #5 Addendum #6 Addendum #7 _____ Addendum #8_____.

HACC WIDE FLOORING 2022-2024 – PROJECT #24002

P.O BOX 1510, 13900 S. GAIN STREET, OREGON CITY, OR 97045

Scope of Work – (Revised) The contractor shall provide all labor and materials necessary for the installation/replacement of carpeting, resilient flooring, and vinyl composition tile (VCT) on an as needed basis. No minimum workload guaranteed. Maximum term of the contract shall not exceed two years (730 days). Any contract issued shall be for a Not-to-Exceed amount of $250,000.00 over the two-year (730 day) period. HACC WILL NOT ACCEPT ANY TYPE OF

FLOORING OVERLAY AT ALL. VERIFY WITH HACC PRIOR TO INSTALLATION.

SHEET VINYL:

1. Remove and dispose of one layer of sheet vinyl flooring and base – ALL ROOMS EXCEPT BATHROOM.

2. Remove and dispose of two layers of sheet vinyl flooring and base – ALL ROOMS EXCEPT

BATHROOM.

3. Remove and dispose of one layer of sheet vinyl flooring and base – BATHROOM ONLY.

4. Remove and dispose of two layers of sheet vinyl flooring and base – BATHROOM ONLY.

5. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 1 –

Labor and materials. – ALL ROOMS EXCEPT BATHROOM

6. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 1 –

Labor and materials. – BATHROOM ONLY.

7. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 2 –

Labor and materials. – ALL ROOMS EXCEPT BATHROOM

8. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 2 –

Labor and materials. – BATHROOM ONLY.

9. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 3 –

Labor and materials. – ALL ROOMS EXCEPT BATHROOM

10. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 3 –

Labor and materials. – BATHROOM ONLY.

11. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 4 –

Labor and materials. – ALL ROOMS EXCEPT BATHROOM

12. Install new sheet vinyl flooring, Specification Section 09650, Resilient Flooring – Paragraph 2.1, A, 4 –

Labor and materials. – BATHROOM ONLY.

VCT:

13. Remove and dispose of one layer of vinyl composition tile (VCT) and base.

14. Remove and dispose of two layers of vinyl composition tile (VCT) and base.

15. Install new vinyl composition tile (VCT). – Labor and materials

UNDERLAYMENT:

16. Remove and dispose of underlayment only.

17. Remove and dispose of underlayment with attached sheet vinyl flooring.

18. Remove and reinstall any damaged/dry rotted sub-floor (upon prior approval of HACC)

19. Install new plywood underlayment. – Labor and materials

CARPET:

20. Remove and dispose of existing carpet, pad, and tack strips.

21. Remove and dispose of existing glued down carpet/pad.

22. Install new carpet pad. – Labor and materials

23. Install new carpet, Specification Section 09680, Carpet – Paragraph 2.2 A – Labor and materials.

24. Install new carpet, Specification Section 09680, Carpet – Paragraph 2.2 B – Labor and materials.

25. Install new carpet, Specification Section 09680, Carpet – Paragraph 2.2 C – Labor and materials.

26. Install new carpet, Specification Section 09680, Carpet – Paragraph 2.2 D – Labor and materials.

HACC WIDE FLOORING 2022-2024 – PROJECT #24002

P.O BOX 1510, 13900 S. GAIN STREET, OREGON CITY, OR 97045

LVT:

27. Remove and dispose of one layer of luxury vinyl tile (LVT).

28. Install new luxury vinyl tile (LVT), Specification Section 09650, Resilient Flooring – Paragraph 2.1, D, 1 –

Labor and materials.

29. Install new luxury vinyl tile (LVT), Specification Section 09650, Resilient Flooring – Paragraph 2.1, D, 2 –

Labor and materials.

30. Install new luxury vinyl tile (LVT), Specification Section 09650, Resilient Flooring – Paragraph 2.1, D, 3 –

Labor and materials.

RUBBER BASE:

31. Remove and dispose of rubber base.

32. Install new 4” rubber base – Labor and materials.

33. Install new 6” rubber base – Labor and materials.

MISC:

34. Move and Replace Furniture and Personal Belongings as required.

35. Install new vinyl heat seam weld on resilient sheet flooring as per manufactures installation instructions.

Verify Color with HACC.

36. Remove and re-install refrigerator. The refrigerator must remain onsite and in working condition.

37. Remove and re-install kitchen range. Range and anti tip bracket shall be re-installed at the end of each day.

38. Remove and re-install toilet. The toilet must be re-installed at the end of each day if the dwelling only has one bathroom. Re-installation shall include a new wax ring. NOTIFY HACC IF THE TOILET FLANGE

IS BROKEN OR NOT IN WORKING ORDER.

39. Install new Span HDP 12”x24” Field Tile. Color: Silver. Product # FTI34511312x24.

40. Install new QuartzLock2 grout for tile. Color: Raincloud Gray.

41. Install new RedGard Waterproofing Membrane.

42. Install new Hardie Backer Cement Board ½” thickness. 36”x60” Sheet.

43. Mobilization cost per unit

44. Hourly rate for small square footage work areas of 100 square feet and under in occupied units.

RESPONSE TIME:

• Contractor shall have 30 days from the date of approved work (via email or fax) to complete all work as required in vacant units.

• Contractor shall have 21 days from the date of approved work (via email or fax) to complete all work as required in occupied units. Work will need to be scheduled around and with tenant.

For all work:

The contractor shall be responsible for all permits and fees necessary to perform this work. All work performed as a result of this procurement shall be conducted in strict accordance with all applicable local, state and federal codes/regulations.