Addendum 1 - P-008-181-010_Notice to Bidders - Solicitation Fact Sheet.pdf

NOTICE TO BIDDERS

Solicitation Fact Sheet

- PLEASE READ THOROUGHLY -

BIDS FOR THIS SOLICITATION ARE BEING ACCEPTED SOLELY ONLINE THROUGH

https://emma.maryland.gov

PROJECT NO.: P-008-181-010

TITLE: Asphalt Resurfacing @ DNR Deep Creek Lake State Park

For the purpose of this solicitation, the Instructions to Bidders for Construction Projects (March

2007), and the General Conditions for Construction Contracts (July 2018) have been supplemented as follows:

1. BID DUE DATE: August 10, 2020 @ 2:00 p.m.

2. PRE-BID CONFERENCE is scheduled for: July 27, 2020 @ 10:00 a.m., DNR Deep Creek Lake State Park, 898 State Road, Swanton, MD 21788 in

Garrett County.

3. Carefully review the Department of General Services’ Instructions to Bidders for

Construction Projects (March 2007) and General Conditions for Construction Contracts

(July 2018) which are attached to this solicitation.

4. The PROJECT CLASSIFICATION for this solicitation is: “B” ($100,000 to $500,000)

5. PLANS AND SPECIFICATIONS:

ALL BIDDERS are directed to obtain the Contract Documents directly from eMaryland

Marketplace Advantage (eMMA). Please go to the “Attachments” section of the solicitation to view, print, and/or download the plans, specifications, any/all addenda, and all other documents available.

NOTE: For the purposes of bidding, all Contract Documents used for bidding, must be printed in the size and resolution advertised.

6. ATTACHMENTS: Bid/Proposal Affidavit, Bid Bond, Minority Business Enterprise

(MBE) Forms, Veteran-owned Small Business Enterprise (VSBE) Forms and Payment of

Employee Health Care Expenses Form.

ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form as one attachment. Faxed copies or emails will not be accepted.

NOTE: For this solicitation, the following forms MUST be submitted with the bid:

https://emma.maryland.gov/

● Completed Bid Bond Form (if bid is over $100,000) – submit in accordance Item 4 in the Instructions to Bidders for Construction Projects.

● MBE Attachment D-1A – submit in accordance with Minority Business Enterprise

Utilization Procedures – May 7, 2019.

● Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to

Bidders for Construction Projects.

● State Funded Construction Projects – Payment of Employee Health Care Expenses

– submit in accordance with Chapter 687, 2019 MD Laws (Senate Bill 433)

If bidders elect to attach forms to eMMA bids, the apparent low bidder will be required to submit the original bid bond within 72 hours of notification from procurement officer.

7. MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 5% (No Split)

The MBE participation shall be a percentage of the BASE BID.

If the bidder fails to accurately complete and submit MBE Attachment D-1A with the bid, the procurement officer shall deem the bid non-responsive and reject the bid.

Please refer to the MDOT MBE Directory at https://mbe.mdot.maryland.gov/directory/ to determine if a firm is certified with the appropriate North American Industry Classification

System (“NAICS”) Code and the product/services description. Only those specific products and/or services for which a firm is certified in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

If, for any reason, the apparent successful bidder is unable to achieve the contract goal for each certified MBE classification specified as having a subcontract goal or the overall MBE contract goal, the bidder will be contacted to document its waiver request as stated in the Minority

Business Enterprise Utilization Procedures – May 7, 2019.

Please review all MBE information carefully. Refer to the “Minority Business Enterprise

Utilization Procedures – May 7, 2019” for further information.

8. COMPLETION TIME AND LIQUIDATED DAMAGES:

The work shall be completed within 90 calendar days from the start date of the contract. If the work is not completed within the time period specified, the contractor will be liable for liquidated damages of $350.00 per calendar day as specified in the “General Conditions.”

9. INSURANCE REQUIREMENT:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance

Requirements.

https://mbe.mdot.maryland.gov/directory/

10. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

11. ELECTRONIC TRANSACTION:

Filing an electronic protest will not be permitted for this solicitation (COMAR 21.10.01.C) and

(COMAR 21.03.05.03).

12. QUESTIONS DEADLINE:

The deadline for questions has been established as July 29, 2020 @ 2:00 p.m., to ensure that there is enough time to allow for the A/E to provide responses and possible Addendum issuance if necessary.

If you have any questions regarding the Project Manual/Specifications, Drawings or have any concerns about this solicitation, please send inquiries to the Procurement Officer, Jessica Matos via email to Jessica.Matos@maryland.gov

13. EXECUTED CONTRACTS

ALL DGS contracts must have a company seal or notary on the signature page of the contract in order for contracts to be executed.

14. PAYMENT OF EMPLOYEE HEALTH CARE EXPENSES CERTIFICATION

Payment of Employee Health Care Expenses Certification, Under State Finance & Procurement

Article Title 17, Subtitle 8, Form MUST be submitted by the apparent awardee during bid evaluation. Failure to submit the form will deem the bidder as non-responsible and the bid will be rejected under COMAR 21.06.01.01.

15. PREVAILING WAGE RATES

Prevailing wage rates apply to all contracts in the amount of $500,000 or more. Wage rates applicable to projects of $500,000 or more are attached to the specifications.

mailto:Jessica.Matos@maryland.gov