Addendum_1_Letter_and_Supporting_Documents.pdf

STATE OF CALIFORNIA —DEPARTMENT OF CORRECTIONS AND REHABILITATION GAVIN NEWSOM, GOVERNOR

DIVISION OF ADMINISTRATIVE SERVICES

OFFICE OF BUSINESS SERVICES

9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

July 2, 2024

TO: PROSPECTIVE BIDDER

RE: INVITATION FOR BID (IFB) NUMBER C5612921-D, ADDENDUM NUMBER 1

IFB C5612921-D has been revised, and the revised portion is enclosed. You may view or download a copy of the IFB document(s) by accessing the California State Contracts Register (CSCR) at https://caleprocure.ca.gov/pages/index.aspx.

The following modifications have been made:

Invitation for Bid has been revised and replaced in entirety with Invitation for Bid Addendum 1 revising page 11 BASIS OF AWARD, paragraph 4.

Exhibit E, List of Participating Locations been revised and replaced in its entirety with Exhibit E, List of Participating Locations Addendum 1 revising information for Central California Women’s Facility (CCWF), Chuckawalla Valley State Prison (CVSP) Closed – will be managed by Ironwood State Prison (ISP), California State Prison, Solano (SOL) and San Quentin Rehabilitation Center

(SQRC).

Attachment 1, Walk-Through Information and Schedule has been revised and replaced in its entirety with Attachment 1, Walk-Through Information and Schedule, Addendum 1 revising information for Central California Women’s Facility (CCWF), Chuckawalla Valley State Prison (CVSP) Closed – will be managed by Ironwood State Prison (ISP), High Desert State Prison (HDSP), Kern Valley State Prison (KVSP), California State Prison, Solano (SOL) and San Quentin Rehabilitation Center (SQRC). Then removing California Training Facility (CTF), and Sierra Conservation Center (SCC).

PLEASE NOTE: The deadline for submission of bids remains unchanged.

If you have any questions or need assistance from this office, please contact Kristina Cardoso at Kristina.Cardoso@cdcr.ca.gov or (279) 210-3712.

Sincerely, Kristina Cardoso

Kristina Cardoso Contract Analyst, Master Contracts Unit Institution Contracts Section Contracts Management Branch

California Department of Corrections and Rehabilitation

Division of Administrative Services Office of Business Services Contracts Management Branch

INVITATION

FOR BID

Updated: May 2025

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS AND REHABILITATION

CONTRACTS MANAGEMENT BRANCH

7/1/2025

INVITATION FOR BID (IFB)

NOTICE TO PROSPECTIVE BIDDERS

FIRING RANGE LEAD REMOVAL AND RECYCLING SERVICES

BID NUMBER C5612921-D ADDENDUM 1

RETURN BID TO: CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov Please see Bid Submittal instructions for CDCR’s new electronic bid submittal process.

You are invited to review and respond to this IFB C5612921-D, titled Firing Range Lead Removal and Recycling Services for the California Department of Corrections and Rehabilitation (CDCR), institutions/facilities statewide. Bidders are not required to bid on all locations. See Exhibit E, List of Participating Locations. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences.

As required by Government Code 14838, the California Department of Corrections and Rehabilitation (CDCR) is required to meet the State’s twenty-five percent (25%) Small Business (SB) participation requirement. Certified SBs and micro-businesses (MB) are encouraged to submit bids. See Small Business Preference Program Section, in this IFB for requirements.

The designated contact person for this IFB is:

Contract Analyst: Kristina Cardoso California Department of Corrections and Rehabilitation Email address: Kristina.Cardoso@cdcr.ca.gov Phone: (279) 210-3712

Please note that no verbal information given will be binding upon CDCR unless such information is issued in writing as an official addendum.

Technical questions regarding this solicitation will be addressed in writing and in accordance with the Questions and Answers portion of this IFB. See Letters of Inquiry Section for more details.

Sincerely, Kristina Cardoso

Kristina Cardoso Contract Analyst Master Contracts Unit mailto:CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov

BID PACKAGE OVERVIEW

PROJECTED TIMETABLE

FUNDING

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

PROHIBITION ON TAX DELINQUENTS

BIDDER RESPONSIBILITIES & THE BID PACKAGE

BID SUBMITTAL

BIDDERS’ WALK-THROUGH

LETTERS OF INQUIRY

PUBLIC BID OPENING

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

BASIS FOR AWARD

PROTEST AWARD

AGREEMENT EXECUTION

EXTENSION OF TERM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

SMALL BUSINESS PREFERENCE PROGRAM

NON-SMALL BUSINESS PREFERENCE REQUEST

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS PREFERENCE

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS: SMALL/MICRO BUSINESS

AND DVBES

BIDDER PROVIDING FACILITY(IES)

Table of Contents

BID PACKAGE OVERVIEW

This IFB package contains the following documents (except as otherwise indicated).

Please note that you must comply with the requirements contained in all documents.

• Bid Submittal Checklist

• Bidder Acknowledgment/Certification (OBS 300)

• Sample Standard Agreement (STD 213)

• Scope of Work (Exhibit A)

• Sample Revenue Receipt (Exhibit A-1)

• Sample Service Report (Exhibit A-2)

• Firing Range Information (Exhibit A-3)

• 2018 Design Criteria Guidelines, Appendix C.3, (.500 - .700) (Exhibit A-4)

• Budget Details and Payment Provisions (Exhibit B)

• Rate Sheet (Exhibit B-1)

Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

• General Terms and Conditions (Exhibit C) This document is incorporated in this bid package by reference only and is available on the Internet at Standard Contract Language for Non-IT Services - GTC 02/2025.

• Special Terms and Conditions (Exhibit D)

• List of Participating Locations (Exhibit E)

• CDCR 2301 PREA Policy Information for Volunteers and Contractors (Exhibit F)

• California State Institutions Map (Exhibit G)

• Walk-Through Information and Schedule (Attachment 1)

• Standard Contractor Certification Clauses (CCC)

• Payee Data Record (STD 204)

• Supplement Vendor Payee Data Record Form

• Darfur Contracting Act (OBS 1500)

• Iran Contracting Act (OBS 1502)

• California Civil Rights Laws Certification (OBS 1510) https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

• GenAI Reporting and Factsheet (OBS 1000)

• Sample Certificate of Insurance

• Bidder Declaration (GSPD-05-105)

• Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

• California DVBE Bid Incentive Instructions – Selecting Incentive Option

• DVBE Declarations (DGS PD 843)

• DVBE Bid Incentive Request and Acknowledgement (OBS 554)

Invitation for Bid Contract Bid Number C5612921-D, Addendum 1

PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders July 1, 2025 Notification of Intent to Participate in Bidders’ Walk-Through

Ten (10) Business Days Before Scheduled Walk-Through Date

Mandatory/Optional Walk-Through Refer to Attachment I Letters of Inquiry Submission Date August 6, 2025

Submission of Bid August 13, 2025 by 11:00 AM

Public Bid Opening August 14, 2025 at 2:00 PM

Anticipated Date for Commencement of Services Upon Approval

Term End Date of Agreement September 30, 2027

FUNDING

This is a Master Agreement in which a separate Purchase Order (PO) will be issued for each participating location. Each participating location’s total basis of award includes a Rate Sheet line item totaling 25% of the sum of the bidder’s service rate(s) to allow for additional as-needed, unforeseeable services. As-needed services will be payable at the applicable service rate(s) on the Exhibit B-1, Rate Sheet.

BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on the Exhibit B-1, Rate Sheet. Bidder shall set forth rates in clear, legible figures in the spaces provided on Exhibit B-1, Rate Sheet. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1, Rate Sheet are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per Service) and Item

Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the Agreement documents resulting from this bid are prepared.

4. Bidders are not required to bid on all locations. Bidders may submit for one or more locations. CDCR reserves the right to increase and/or decrease the number of participating CDCR locations throughout the term of this Agreement. Any decrease in the number of participating locations will be provided in writing from CDCR and shall result in no cost to CDCR. Any increase in participating locations will be added by Amendment, and services shall be provided at the same rates as the CDCR location in closest proximity (already included in the Agreement), and same terms as identified herein.

All required documents listed in the Bid Submittal Checklist must be included within the bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1, Rate Sheet, and is in conformance with the submission requirements of this IFB. Additionally, a signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed through DocuSign by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

BID SUBMITTAL

Bids must be submitted electronically, with all necessary bid submission documents in a clear, legible Portable Document Format (PDF), the documents are fully responsive and lack any deficiency, to CDCR- CMB-Non-IT-Service-Bids@cdcr.ca.gov no later than the time and date specified in the Projected Timetable. Any bid received in any other manner will NOT be considered. Bid submission time will be recorded using the electronic time stamp associated with receipt of the email submission. CDCR will provide an automated email response confirming receipt of each submission received showing the date and time the submission was received. If a confirmation receipt is not received, please contact CDCR- CMB-Non-IT-Service-Bids@cdcr.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by CDCR that the submitted bid is responsive and complete. Any electronic bid received after the Submission of Bid date and time specified in the Projected Timetable will NOT be considered.

Bidders are ultimately responsible for ensuring timely receipt of their bid. It is recommended that Bidders submit bids at least one (1) hour in advance of the bid submission deadline to allow for confirmation of bid submission.

Bid submissions with attached PDF documents in excess of forty (40) Megabytes in size risk being undeliverable. The State’s mail server may automatically reject excessively large emails. Bidder may submit multiple emails if file size exceeds forty (40) Megabytes. Multiple emails should be identified as follows: 1 of 3, 2 of 3, 3 of 3, etc. Links to files stored on the internet (e.g., Google Drive, Dropbox) in lieu of attachments are not acceptable, and any documents stored at such links will not be reviewed.

The subject line of the electronic bid must be titled:

BID FOR C5612921-D FIRING RANGE LEAD REMOVAL AND RECYCLING SERVICES

Bids that are not properly marked may be disregarded. Please see example below for further assistance.

The body of the email of the electronic bid must only contain the following:

DO NOT OPEN

BID NUMBER: C5612921-D

ATTENTION: KRISTINA CARDOSO

COMPANY NAME:

(See Sample Below)

In submitting a bid, the bidder accepts the terms and conditions expressed herein. Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear one of the following: DocuSign, or Adobe Acrobat Sign signature, or a scanned document of an original ink signature. An unsigned bid may be rejected.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered. A bid may be withdrawn from consideration by submitting a written withdrawal request to CDCR via email to CDCR-CMB-Non-IT-Service-Bids@cdcr.ca.gov, signed by the bidder or an authorized agent. Bids will not be opened until the Public Bid Open date and time. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

BIDDERS’ WALK-THROUGH

Notification of Intent to Participate in Bidders’ Walk-Through

Bidders and/or their representative(s) planning to attend the bidders’ walk-through held on institution grounds must provide their driver’s license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance. Please contact the individual indicated in the Walk- Through Information and Schedule, Attachment 1 by the date indicated in the Projected Timetable of this IFB to arrange for your participation in the optional bidders’ walk-through.

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the walk-through must contact the contract analyst identified in this package two (2) weeks before the scheduled walk-through to identify what reasonable accommodation(s) is required.

At the time of attendance at the walk-through, bidders and/or their representatives will be required to bring their driver’s license or state DMV identification card to be admitted onto institution grounds.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution.

Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

Mandatory/Optional Walk-Through

NOTE: PARTICIPATION IN THE WALK-THROUGH IS MANDATORY AT SOME LOCATIONS. ANY

BIDDER INTENDING TO SUBMIT A BID MUST EITHER ATTEND OR SEND A REPRESENTATIVE TO

THE WALK-THROUGH. FAILURE TO ATTEND OR PROVIDE REPRESENTATION AT A MANDATORY

WALK-THROUGH WILL RESULT IN THE BIDDER’S ELIMINATION FROM THE BIDDING PROCESS

FOR THAT LOCATION. REFER TO THE WALK-THROUGH INFORMATION AND SCHEDULE,

ATTACHMENT 1 FOR MANDATORY/OPTIONAL REQUIREMENTS.

The mandatory/optional walk-through will be held on the date and time specified on the Walk-Through Information and Schedule, Attachment 1. The purpose of the walk-through is to provide bidders with an opportunity to examine the work site before bidding, in order to have full knowledge of the area(s) and/or specific equipment affecting the work that may not be specifically described herein.

Specific questions during the walk-through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person identified in the cover letter of this IFB.

LETTERS OF INQUIRY

The purpose of these letters is to provide bidders with the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change the provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any inquiries related to the specifics of the IFB and/or DVBE requirements, if applicable, be submitted by email to allow CDCR time to research and prepare a response. Bidders will still, however, have the opportunity to ask questions at the Walk-Through. Submit your letter of inquiry via email by the date specified in the Projected Timetable Section of this IFB directly to Kristina Cardoso, Contracts Management Branch at email: Kristina.Cardoso@cdcr.ca.gov.

Inquiries received after this date will only be addressed at CDCR’s discretion.

PUBLIC BID OPENING

All bids received by the due date and time will be opened and read at a virtual public bid opening. Bids will be opened publicly over conference-call utilizing the call-in number below. The time of the public bid opening will be as outlined in the Projected Timetable Section.

Call-In Number: 1-916-701-9994 Passcode: 340347063#

At the time of the public bid opening, the dollar amount of each bid, claimed preference, and the name of each company bidding shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE mandatory participation requirements, if applicable.

Final results may change as a result of formal bid evaluation.

Bid opening will be audio only with no opportunity for questions and answers.

Bid results can also be requested by contacting the contract analyst listed in this solicitation following the public bid opening.

EXECUTIVE ORDER N-6-22 – RUSSIAN SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

GENERATIVE ARTIFICIAL INTELLIGENCE (GenAI) DISCLOSURE

State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same location/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, Rate Sheet, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed, and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

The State intends to award one or more Agreements to the lowest responsible bidder(s). Bidders may submit bids for one or more locations. If a bidder is the lowest bidder for more than one location, all of the locations awarded to that bidder may be incorporated into one Agreement. This determination will be based on what is in the best interests of the State.

PROTEST AWARD

Information regarding the protest of an award may be found by going to State Contracting Manual - Volume 1, under Chapter 6: Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope or email subject line containing the written protest must clearly state:

"Protest Concerning IFB Number C5612921-D for the California Department of Corrections and Rehabilitation".

Protests MUST be filed with:

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/SCM-VI---04-2022-Update/SCM-Volume-1-rev-04-2022---Chapter-6.pdf?la=en&hash=33EED4E1173B84AE93CFDD3D3268B13618EA189F

ORIGINAL COPY

EMAIL OR MAIL DELIVERY

Email: OLSProtests@dgs.ca.gov

Department of General Services Office of Legal Services Attn: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605

EMAIL OR MAIL DELIVERY

Email: m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required. Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB, Exhibits A, A-1, A-2, A-3, A-4, B, B-1, D, E, F, and G.

This Agreement will not include a copy of the Exhibit C, General Terms and Conditions for Private Contractors, which is incorporated into the Agreement by reference only on the STD 213. Exhibit C may be downloaded from the Internet at Standard Contract Language for Non - IT Services.

After award, the Standard Agreement will be forwarded to the Contractor for signature via DocuSign.

Upon receipt, the Contractor must sign the Agreement and return the Agreement with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreement and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the DGS Government Claims Program. When the Agreement is fully approved, a copy will be forwarded to you.

EXTENSION OF TERM

This Agreement may be amended when the additional year(s) or additional task(s) were anticipated and evaluated as an option to renew in the IFB.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

mailto:OLSProtests@dgs.ca.gov mailto:m_CDCR-OBS-Protest-Mailbox@cdcr.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the three percent (3%) goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code

999. The DVBE Incentive Program applies to all contracting activities for services. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form (OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

Award Based on Low Price

The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five percent (5%) will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

SMALL BUSINESS PREFERENCE PROGRAM

Current law requires state departments to support the success of small businesses, including microbusinesses, in participation in contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to contract with certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has one hundred (100) or fewer employees and averaged annual gross receipts of $16,000,000 or less over the previous three years, or

(2) The business is a manufacturer with one hundred (100) or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has twenty-five (25) or fewer employees and averaged annual gross receipts of $5,000,000 or less over the previous three years, or

(2) The business is a manufacturer with twenty-five (25) or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise. The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by

5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at Apply for or Re-Apply for Certification as a Small Business and/or Disabled Veteran Business Enterprise.

NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS

555) with their bid proposal.

NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000.

The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05-105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A, Scope of Work.

Bid Number C5612921-D California Department of Corrections and Rehabilitation (CDCR) Exhibit E List of Participating Locations

FIRING RANGE LEAD REMOVAL AND RECYCLING SERVICES

NOTE: CDCR makes no guarantee that all listed locations will request services.

Institution / Facility Contract Liaison Email Address and Telephone Number

Avenal State Prison (ASP) 1 Kings Way Avenal, CA 93204

Javier Aguilera, Sgt.

John Paz, BSO

Javier.Aguilera@cdcr.ca.gov 559-386-0587 ext.7551

John.paz@cdcr.ca.gov 559-386-0587 ext.5251

Calipatria State Prison (CAL) 7018 Blair Road Calipatria, CA 92233

Ramses Duarte, Sgt.

Yesenia Garcia, BSO I

Ramses.Duarte@cdcr.ca.gov 760-348-7000 ext.7558

Yesenia.Garcia@cdcr.ca.gov 760-348-7000 ext.5180

California Correctional Institution (CCI) 24900 Highway 202 Tehachapi, CA 93581

Ramces Cejas, Sgt.

Jessica Manzo, BSA

Ramces.Cejas@cdcr.ca.gov 661-822-4402 ext.4483

Jessica.Manzo@cdcr.ca.gov 661-822-4402 ext.4209

Central California Women’s Facility

(CCWF)

23370 Road 22 Chowchilla, CA 93610

Jessica Perez, Sgt.

Randal Chavira, CO

Jessica.Perez@cdcr.ca.gov 559-665-5531, ext.7515

Randal.Chavira@cdcr.ca.gov 559-665-5531, ext.7516

Centinela State Prison (CEN) 2302 Brown Road Imperial, CA 92251

Marco Vitela, Sgt.

Izel Hurtado, BSO I

Marco.Vitela@cdcr.ca.gov 760-337-7900 ext.7522

Iizel.Hurtado@cdcr.ca.gov 760-337-7608

California State Prison, Corcoran (COR) 4001 King Avenue Corcoran, CA 93212

Marciano Contreras

Anthony Roqueta

Marciano.Contreras@cdcr.ca.gov 559-992-8800 ext.6121

Anthony.Roqueta@cdcr.ca.gov 559-992-8800 ext.7750

Chuckawalla Valley State Prison (CVSP) Closed – will be managed by Ironwood State Prison (ISP) 19025 Wiley’s Well Road Blythe, CA 92225

Glenn Wheeler Glenn.Wheeler@cdcr.ca.gov

High Desert State Prison (HDSP) 475-750 Rice Canyon Road Susanville, CA 96127

Jeremy Madsen, PSO II

Katlyn Harwood, BSO I

Jeremy.madsen@cdcr.ca.gov 530-251-5100 ext.5808

Katlyn.Harwood@cdcr.ca.gov 530-251-5100 ext.5808 mailto:Javier.Aguilera@cdcr.ca.gov mailto:John.paz@cdcr.ca.gov mailto:Ramses.Duarte@cdcr.ca.gov mailto:Yesenia.Garcia@cdcr.ca.gov mailto:Ramces.Cejas@cdcr.ca.gov mailto:Jessica.Manzo@cdcr.ca.gov mailto:Jessica.Perez@cdcr.ca.gov mailto:Randal.Chavira@cdcr.ca.gov mailto:Marco.Vitela@cdcr.ca.gov mailto:izel.Hurtado@cdcr.ca.gov mailto:Marciano.Contreras@cdcr.ca.gov mailto:Anthony.Roqueta@cdcr.ca.gov mailto:Glenn.Wheeler@cdcr.ca.gov mailto:Jeremy.madsen@cdcr.ca.gov mailto:Katlyn.Harwood@cdcr.ca.gov

Telephone Number

Kern Valley State Prison (KVSP) 300 West Cecil Avenue Delano, CA 93215

Alejandra Toral, BSO I

Rene Cortina, Sgt.

Alejandra.toral@cdcr.ca.gov 661-721-6321

Rene.cortina@cdcr.ca.gov 661-721-6300 ext.5036

California State Prison, Los Angeles County (LAC) 44750 60th Street West Lancaster, CA 93536

Florence Serena, BSO I (A)

Michael Hopper, Sgt.

Florence.Serena@cdcr.ca.gov 661-729-2000 ext.5266

Michael.hopper@cdcr.ca.gov 661-729-2000 ext.7575

Mule Creek State Prison (MCSP) 4001 Highway 104 Ione, CA 95640

Gina Escalante

Kerisiano Fenika, Sgt.

Gina Escalante@cdcr.ca.gov 209-274-4911 ext.5225

Kerisiano.fenika@cdcr.ca.gov 209-274-4911 ext.5952

North Kern State Prison (NKSP) 2737 Cecil Avenue Delano, CA 93215

Gerardo Rodriguez, Sgt.

Jesus.Montalvo, CO

Maribel Garcia, PSO II

Gerardo.Rodriguez2@cdcr.ca.gov 661 721-2345 ext.5520

Jesus.Montalvo@cdcr.ca.gov 661 721-2345 ext.5520

Maribel.Garcia@cdcr.ca.gov 661-721-2345 ext.6611

Pelican Bay State Prison (PBSP) 5905 Lake Earl Drive Crescent City, CA 95531

Michael Gambrall, PSOII

Jordynn Prado, BSOI michael.gambrall@cdcr.ca.gov 707-465-1000 ext.9030

Jordynn.prado@cdcr.ca.gov 707-465-1000 ext. 5231

Pleasant Valley State Prison (PVSP) 24863 West Jayne Ave Coalinga, CA 93210

Kenneth Center, Sgt.

Shayna Halsey, BSOI kenneth.center@cdcr.ca.gov 559-935-4900 ext.5033 shayna.halsey@cdcr.ca.gov 559-935-4974

Richard J. Donovan Correctional Facility

(RJD)

480 Alta Road San Diego, CA 92179

Rambo Cabales, Sgt.

Dennis Derek, CO

Ivette Rubio, BSO I

Rambo.cabales@cdcr.ca.gov 619-661-6500 ext.5081 dennis.derek@cdcr.ca.gov 619-661-6500 ext.5081

Ivette.Rubio@cdcr.ca.gov 619-671-7584 mailto:Alejandra.toral@cdcr.ca.gov mailto:Rene.cortina@cdcr.ca.gov mailto:Tami.duckworth@cdcr.ca.gov mailto:Michael.hopper@cdcr.ca.gov mailto:Gina%20Escalante@cdcr.ca.gov mailto:Kerisiano.fenika@cdcr.ca.gov mailto:gerardo.rodriguez2@cdcr.ca.gov mailto:Jesus.Montalvo@cdcr.ca.gov mailto:Maribel.Garcia@cdcr.ca.gov mailto:michael.gambrall@cdcr.ca.gov mailto:Jordynn.prado@cdcr.ca.gov mailto:kenneth.center@cdcr.ca.gov mailto:shayna.halsey@cdcr.ca.gov mailto:Rambo.cabales@cdcr.ca.gov mailto:dennis.derek@cdcr.ca.gov mailto:Ivette.Rubio@cdcr.ca.gov

Telephone Number

California State Prison, Sacramento (SAC) 100 Prison Road Represa, CA 95671

James Lewis, Sgt.

Francisco, Medina BSO I (A)

James.Lewis@cdcr.ca.gov 916-985-8610 ext. 7553

Francisco.Medina@cdcr.ca.gov 916-985-8610 ext. 6988

California State Prison, Solano (SOL) 2100 Peabody Road Vacaville, CA 95696

Charles Schacht, CPS

Shay Renschler

Bobby Castillo charles.schacht@cdcr.ca.gov 707-451-0182 ext. 5812 Shay.Renschler@cdcr.ca.gov 707-454-3274 Bobby.Castillo@cdcr.ca.gov 707-451-0182 ext. 5028

San Quentin Rehabilitation Center

(SQRC)

1 Main Street San Quentin, CA 94964

Matt O’Byrne

Matthew.OByrne@cdcr.ca.gov 415-454-1460 ext.5220

Wasco State Prison (WSP) 701 Scofield Avenue Wasco, CA 93280

Joseph Brancato, CPS

Julia Chavolla, BSO

Joseph.Brancato@cdcr.ca.gov 661-758-8400 ext. 7323

Julia.Chavolla@cdcr.ca.gov 661-758-8400 ext. 5201 mailto:James.Lewis@cdcr.ca.gov mailto:Francisco.Medina@cdcr.ca.gov mailto:charles.schacht@cdcr.ca.gov mailto:Shay.Renschler@cdcr.ca.gov mailto:Bobby.Castillo@cdcr.ca.gov mailto:Matthew.OByrne@cdcr.ca.gov mailto:Joseph.Brancato@cdcr.ca.gov mailto:Julia.Chavolla@cdcr.ca.gov

California Department of Corrections and Rehabilitation (CDCR) Attachment 1 Walk-Through Information and Schedule Addendum 1

A bidder walk-through will be conducted as scheduled at the institution/facility at the date and time indicated within this Attachment. Bidders NOT ATTENDING A MANDATORY WALK-THROUGH will NOT BE ABLE TO BID for that facility.

Bidders and/or their representative(s) attending a walk-through will be required to sign in as documentation of attendance.

Specific questions during the walk-through should be limited to the work site. Questions regarding the Scope of Work and/or Terms and Conditions of the pending Agreement should be directed to CDCR Contract Analyst identified within the IFB.

A Bidder Walk-Through Checklist has been included below to assist with completing the walk-through portion of the bid process. Bidders can prepare one checklist per planned attendance at each institution/facility as they complete the process.

Specific directions to each institution/facility can be found on the CDCR internet website at https://www.cdcr.ca.gov/facility-locator/. The contact for each location is included in the walk-through schedule.

Bidders’ Walk-Through Checklist

Institution/Facility:

Type of Walk Through: MANDATORY OPTIONAL Scheduled Walk-Through

Date: _________________________________ Time: _________________________________

Walk Through Coordinator Name: ________________________________ Phone: ________________ Fax: __________________ Alternate:

Name: ________________________________ Phone: ________________ Fax: ___________________

Notification to institution/facility Date: ___________________________ Time: ___________________________

Gate Clearance documents to institution/facility completed.

Bring bid documents to walk-through.

Map/directions to the institution/facility.

Request for Reasonable Accommodations to institution/facility.

The checklist does not relieve bidders of any of their responsibilities to complete any portion of the bid process, as it is only meant to assist.

Walk-Through Information and Schedule Addendum 1

The purpose of a walk-through is to allow bidders an opportunity to examine the work site before bidding in order to acquire a better knowledge of the area(s) and/or specific equipment affecting the work which may not be particularly described herein.

To secure gate clearance for admittance into any institution/facility, all bidders are required to contact the individual institution/facility on the schedule and provide the following information for the representative(s) that will be attending the walk-through:

Complete name.

Date of birth; and Valid driver's license or State DMV identification card number

After the institution/facility has completed the gate clearance process and bidders and their representative(s) are scheduled to attend a walk-through, they must bring a valid driver’s license or State DMV identification card in order to be admitted onto institution/facility grounds.

Clothing Restrictions: While on institution/facility grounds, bidders and their representative(s) shall be professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution.

Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse jumpsuits and/or yellow rainwear shall not be worn onto institution grounds, as this is inmate attire. The bidder should contact the institution regarding clothing restrictions prior to requiring access to the institution/facility to ensure compliance.

Electronic Devices: Electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution/facility grounds and must be left in the bidder’s and/or their representative’s locked vehicle. None of these devices are allowed on institution/facility grounds.

Tobacco-Free Environment: Pursuant to Penal Code Section 5030.1, the use of tobacco products by any person on the grounds of any institution or facility under the jurisdiction of the Department of Corrections and Rehabilitation is prohibited.

COVID-19 Requirements

Visitors, vendors, volunteers, and/or staff are required to respond to any active preventative screening measures in place at each CDCR institution/facility to decrease the spread of COVID-19; therefore, be advised that you and/or your employees will be required to adhere to this requirement. Contact the institution/facility prior to the walk-through for additional details.

Walk-Through Information and Schedule Addendum 1

Walk-Through Requirement

Institution / Facility / Camp Scheduled Date

& Time Walk-Through Contact

Optional Avenal State Prison (ASP) 1 Kings Way Avenal, CA 93204

Wednesday July 30, 2025

10:00 AM

Javier Aguilera Javier.Aguilera@cdcr.ca.gov

559-386-0587 ext.7551

John Paz John.paz@cdcr.ca.gov 559-386-0587 ext.5251

Optional Calipatria State Prison (CAL) 7018 Blair Road Calipatria, CA 92233

Monday July 28, 2025

11:00 AM

Ramses Duarte ramses.duarte@cdcr.ca.gov

760-348-7000 ext. 7558

Yesenia Garcia yesenia.garcia@cdcr.ca.gov

760-348-7000 ext. 5180

Optional California Correctional Institution (CCI) 24900 Highway 202 Tehachapi, CA 93581

Monday July 28, 2025

1:00 PM

Richard Uribe richard.uribe@cdcr.ca.gov 661-822-4402 ext. 4483

Joesph Cisneros joesph.cisenros@cdcr.ca.gov 661-822-4402 ext. 4483

Mandatory

Central California Women’s Facility

(CCWF)

23370 Road 22 Chowchilla, CA 93610

Monday July 21, 2025

2:00 PM

Jessica Perez jessica.perez@cdcr.ca.gov

559-665-5531 ext. 7515

Randal Chavira randal.chavira@cdcr.ca.gov

559-665-5531 ext. 7514

Optional Centinela State Prison (CEN) 2302 Brown Road Imperial, CA 92251

Monday July 28, 2025

1:00 PM

Izel Hurtado izel.hurtado@cdcr.ca.gov

760-337-7608

Marco Vitela marco.vitela@cdcr.ca.gov 760 337-7900 ext. 7522

Op…