Addendum 1 Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman

Coral Gables

Steven Hudson

Vice Chairman

Fort Lauderdale

Preston Farrior

Tampa

Gary Lester

Oxford

Albert Maury

Coral Gables

Gary Nicklaus

Jupiter

Sonya Rood

St. Augustine

Office of the

Executive Director

Roger A. Young

Executive Director

Charles “Rett” Boyd

Assistant Executive Director

George Warthen

Chief Conservation Officer

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street

Tallahassee, Florida

32399-1600

Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800-955-8770 (V)

MyFWC.com

DATE: APRIL 17, 2024

ADDENDUM NO.: 1

BID NO.: FWC 23/24-103

BID TITLE: DEBRIS REMOVAL SERVICE ON THE FLORIDA KEYS

WILDLIFE AND ENVIRONMENTAL AREA

UPDATE: QUESTIONS & ANSWERS, SCOPE OF WORK (FIGURE 3),

PRICE SHEET

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 23/24-103, “Debris Removal Service on the

Florida Keys Wildlife and Environmental Area”.

All responses to the subject solicitation must be received no later than 4:00

PM (ET) on Tuesday, April 23, 2024.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Matthew Carroll, FWC Procurement Manager

FWC SOLICITATION ADDENDUM 2

BEGIN ADDENDUM

QUESTION #1

Is the intent to award to one Contractor or multiple contractors?

ANSWER #1

The intent is to award a single contractor.

QUESTION #2

What is the frequency of the cleaning? Is it one time cleaning, weekly, monthly, quarterly?

ANSWER #2

Each site is a one-time event.

QUESTION #3

Do you have a contractor providing this service now? If so, could you provide the current terms, including pricing and results of the last bid?

ANSWER #3

No.

QUESTION #4

Do you have any disposal data from previous cleanings?

ANSWER #4

No.

QUESTION #5

Do you have any volume data? Cubic Yards?

ANSWER #5

No.

QUESTION #6

What is the budget for this project?

FWC SOLICITATION ADDENDUM 3

ANSWER #6

$80,000

QUESTION #7

How did you come up with this budget? How was it calculated?

ANSWER #7

It is based on the annual appropriation for the area.

QUESTION #8

Do you have an estimated tonnage of total debris among all sites?

ANSWER #8

No.

QUESTION #9

Can this project be broken up spanning over a couple of months?

ANSWER #9

No. Once work begins it is expected to continue without interruption until all sites have been completed. The expected completion date is before June 30th, 2024.

QUESTION #10

The sites along roadways that are hard to turn around with a truck and trailer, can we use ATVs?

ANSWER #10

No. ATVs are not allowed within the Florida Keys WEA.

QUESTION #11

Were there any previous projects similar in nature to this one completed? If so, what were the sites and what was the cost per site?

ANSWER #11

Yes. However, projects were specific to that debris removal event and varied greatly between sites. See attached quotes at the end of this addendum.

FWC SOLICITATION ADDENDUM 4

QUESTION #12

Will the payment be made to the contractor as each site is completed, or will the total amount be paid out after total completion?

ANSWER #12

Payment may be made as each site is completed following inspection by the FWC

Project Manager.

QUESTION #13

If we encounter an active homeless encampment in the designated cleaning area, once we report it, how long will it take to get the camp evacuated?

ANSWER #13

It can take up to 7 days to evacuate the camp.

QUESTION #14

Is the contractor required to remove the old piles of millings, asphalt, concrete, and man-made piles of lime rock that are abundant in the snake creek project area?

ANSWER #14

The contractor is not required to remove any naturally occurring limestone (Miami and Key

Largo Limestones) that have been piled. The other items listed must be removed by the

Contractor. See Scope of Work for more details.

QUESTION #15

Can the contractor use equipment to remove the stairs and other foundation remnants in the Dove Creek west area with minimal impact?

ANSWER #15

Some types of equipment can be used, E.G. powered hand tools, but heavy machinery will not be permitted.

QUESTION #16

For Ingress and Egress, can we use ATVs or UTVs with light weight trailers in any areas?

ANSWER #16

ATVs or UTVs are not permitted within the Florida Keys WEA.

FWC SOLICITATION ADDENDUM 5

QUESTION #17

Has any testing been performed for asbestos containing waste, such as roofing material or transite?

ANSWER #17

No.

QUESTION #18

Has FWC identified any regulated waste in any areas?

ANSWER #18

No known regulated waste has been identified, however it is unknown what may be uncovered when work begins.

QUESTION #19

Does FWC have any secured parking area for contractor equipment?

ANSWER #19

No.

QUESTION #20

Has FWC identified any footprint staging areas for waste consolidation?

ANSWER #20

No. FWC will not provide a site for waste consolidation.

QUESTION #21

If during the course of the project regulated waste is found, where will generator store the waste until profile is approved by TSDF?

ANSWER #21

FWC does not have a site available for storage.

QUESTION #22

How will FWC manage remediation of soils where asbestos or other regulated waste spills?

ANSWER #22

Remediation of soils will be addressed outside of the scope of this ITB. The contractor shall notify FWC immediately of any suspected sites requiring remediation of soils.

FWC SOLICITATION ADDENDUM 6

QUESTION #23

Please provide photographs of the house foundation you wish to have removed. Will a demolition permit or any other permit be required for this?

ANSWER #23

FWC does not have a photograph of this site. Bidders must inspect each site in person. No permit is required.

QUESTION #24

Will heavy equipment be permissible for any portion of this work?

ANSWER #24

No.

QUESTION #25

Per FOIA, please provide documentation from previous expenditure on this type of project including shipping paperwork, costs, and photographic documentation.

ANSWER #25

See attached quotes at the end of this addendum for the most recent debris removal projects on the sites.

QUESTION #26

During the job walk at Sugar Loaf East, the attendees were told the only cleanout would be twenty feet in both directions from the edge of the road into the heavy mangrove area. This would amount to between 3.5 to 4.8 acres, not 9 acres the bid price indicates for Sugar Loaf East. Is this the case for the other sites as well where the acreage is very much overestimated for actual clearing requirements? And if so, can FWC revise the numbers to indicate more closely what acreage is required for traversing and clearing per site?

Second example of this line of questioning is Winn-Dixie project. There is an estimated 5 acres, but what portion of this 5 acres will be cleared from debris? Snake creek is 27 acres, but what portion of this 27 acres will actually be cleared from debris?

ANSWER #26

The acreage listed on the price sheet is correct for all sites. Shapefiles with the exact boundary of each site will be provided to the awarded Contractor.

FWC SOLICITATION ADDENDUM 7

QUESTION #27

How will out of scope packaging, transportation and disposal items be defined?

ANSWER #27

Bid prices shall be inclusive of all costs associated with the scope of work.

QUESTION #28

Are there any schedule requirements for start, finish, or per site?

ANSWER #28

The projected completion date for all sites is prior to June 30th, 2024. Once work begins all work shall continue until all sites have been completed with no significant delays or interruption.

FWC SOLICITATION ADDENDUM 8

SCOPE OF WORK

FWC 23/24-103

DEBRIS REMOVAL SERVICE ON THE FLORIDA KEYS WILDLIFE AND ENVIRONMENTAL AREA

Figure 3

FWC SOLICITATION ADDENDUM 9

PRICE SHEET

FWC 23/24-103

Debris Removal Service on the Florida Keys Wildlife and Environmental Area

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

Sugarloaf Key East (9 acres) $ _____________________________________

Sugarloaf Key West (5 acres) $ _____________________________________

Johnson Tract Unit #1 $ _____________________________________

Johnson Tract Unit #3 $ _____________________________________

Cudjoe Key South (2 acres) $ _____________________________________

Cudjoe key North (18 acres) $ _____________________________________

Little Torch Key (1 acre) $ _____________________________________

Dove Creek East (2 acres) $ _____________________________________

Dove Creek West (5 acres) $ _____________________________________

Winn Dixie (5 acres) $ _____________________________________

Snake Creek (27 acres) $ _____________________________________

TOTAL BID PRICE (Sum of all 11 sites) = $ _____________________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: ___________________________

Address: _____________________________

Signed: ______________________________

Print Name: __________________________

FWC SOLICITATION ADDENDUM 10

Title: _________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ___________________________

END ADDENDUM

Figure 1. Proposed cleanup site on the Tavernier Creek portion of the Florida Keys Wildlife and Environmental Area.

Figure 2. Debris from proposed cleanup site on the Tavernier Creek portion of the FL Keys Wildlife and Environmental Area.

Figure 3. Debris from proposed cleanup site on the Tavernier Key portion of the FL Keys Wildlife and Environmental Area.

PURCHASING REQUEST FOR WRITTEN QUOTATION

FLORIDA FISH AND WILDLIFE

CONSERVATION COMMISSION

620 SOUTH MERIDIAN STREET

TALLAHASSEE, FL 32399-1600

ATTENTION:

Jeannette Parker

Fisheries & Wildlife Biological Scientist IV

Florida Keys Wildlife & Environmental Area

305-360-3546

F.O.B.

DELIVERED:

PLEASE SUBMIT QUOTES ON THE FOLLOWING: The intent of this bid request is to procure specific quotes for debris removal on the Johnson Tract portion of the Florida Keys Wildlife and Environmental Area (0.85-acre work site), located on Sugarloaf Key in

Monroe County. Price quoted shall be less any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. The

Florida Fish and Wildlife Conservation Commission (FWC) reserves the right to decide which area or areas will be chosen for this project. Quoted price shall include all necessary items to complete the project. Please provide your quote to remove debris from entire 0.85-acre unit. The boundary of work site will be flagged if requested by vendor. The project will be awarded to the vendor with the lowest overall total quote that includes the specifications mentioned below.

PROJECT SPECIFICATIONS: Vendor shall supply labor, materials, disposal fees, and all other cost required to disassemble, remove and discard all trash (scattered marine debris, metal, tires, etc.) from designated work site. The vendor is not required to remove rocks, concrete, or microplastics. Specific work area will be designated by the FWC project site manager. The vendor must load and transport all debris materials to properly licensed recycling, salvage or waste disposal facility. The vendor shall take all necessary precautions to minimize impact to native vegetation. This site is accessible by boat only (see Figures 1 and 2).

SHIPPING AMOUNT OR TERMS *: INC

TOTAL QUOTE PRICE: $

PLEASE REPLY BY: COB Friday, 4/10/20

QUOTER WILL DELIVER 15 DAYS AFTER RECEIPT OF PURCHASE ORDER.

QUOTER:

FEID OR SOCIAL SECURITY NO:

ADDRESS:

CITY/STATE/ZIP:

SIGNED:

TITLE:

PHONE: FAX:

* FREIGHT TERMS SPURS CODE

Buyer will pick up BPU

Freight collect COL

Freight prepaid and allowed DFP

Freight included in price INC

Freight prepaid and charged back PCB

FWC FORM 159(REVISED 03/18/2004)

WRITQUOT.159

P. O. No.:

Each vendor doing business with the State shall register in the

MyFloridaMarketPlace system in order to submit a quote. A vendor will not be considered for an award, if not registered in MyFloridaMarketPlace. Information about the registration process is available, and registration may be completed, at the MyFloridaMarketPlace website (link under Hot Topics on the State Portal at www.myflorida.com). Interested persons lacking Internet access may request assistance from the MyFloridaMarketPlace Customer Service at 866-FLA-EPRO, (866-352-3776) or from State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, Florida 32399.

5,740.00

Blue Native of the Florida Keys, Inc.

81-4715600

155 Toppini Industrial Drive

Key West, FL 33040

Operations Manager 305-393-1325 http://www.myflorida.com/

Figure 1. Proposed cleanup site on the Johnson Tract portion of the Florida Keys Wildlife and Environmental Area.

Figure 2. Proposed cleanup up site on the Johnson Tract portion of the Florida Keys Wildlife and Environmental Area.

Figure 3. Debris from proposed cleanup up site on the Johnson Tract portion of the Florida Keys Wildlife and Environmental Area.

Figure 4. Debris from proposed cleanup up site on the Johnson Tract portion of the Florida Keys Wildlife and Environmental Area.

PURCHASING REQUEST FOR WRITTEN QUOTATION

FLORIDA FISH AND WILDLIFE

CONSERVATION COMMISSION

620 SOUTH MERIDIAN STREET

TALLAHASSEE, FL 32399-1600

ATTENTION:

Suzy Roehling

Fisheries & Wildlife Biological Scientist II

Florida Keys Wildlife & Environmental Area 305-434-28 10

P. O. No.:

F.0.B.

DELIVERED:

PLEASE SUBMIT QUOTES ON THE FOLLOWING: The intent of this bid request is to procure specific quotes for debris removal from the Sandy Sprunt portion of the Florida Keys Wildlife and Environmental Area (0.75-acre work site), located in Tavernier in

Monroe County, FL. Price quoted shall be less any Federal or State sales or use taxes. The bidder recognizes that the State of

Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. The Florida Fish and Wildlife Conservation Commission (FWC) reserves the right to decide which area or areas will be chosen for this project. The quoted price shall include all necessary items to complete the project. Please provide your quote to complete the entire project. The boundary of the work site will be flagged if requested by Contractor. The project will be awarded to the Contractor with the lowest overall quote that includes the specifications mentioned below.

PROJECT SPECIFICATIONS: The Contractor shall supply labor, materials, specialized equipment, disposal fees, and all other cost required to disassemble, remove, and discard all debris (concrete slab foundation, rebar, associated plumbing, scattered concrete, and piled concrete) from the designated work site. The Contractor is not required to remove debris not associated with the foundation removal (marine debris, vegetative debris, micro plastics). Specific work areas will be designated by the FWC project manager. The

Contractor must load and transport all debris materials to a properly licensed recycling, salvage or waste disposal facility. The

Contractor shall take all necessary precautions to minimize impact to native vegetation. If the Contractor believes any live vegetation requires removal, they must first get approval from the FWC project manager. The Contractor is responsible for the repair, restoration, or replacement of any native vegetation or property damage as a result of negligent activity, at no cost to the FWC, and to the satisfaction of the FWC project manager.

Work is anticipated to begin April 2023 and must be completed by 6/15/23, unless otherwise specified by the FWC project manager.

For questions, please contact the FWC project manager, Suzy Roehling at (305) 434-2810 or susan.roebling@myfwc.com.

TOTAL QUOTE FRIcE: S 35CC>° (tire project)

PLEASE REPLY BY: COB Friday, 4/14/23

QUOTER WILL DELIVER See above ouorER: ]lick [a±the.a2s

FEID OR SOCIAL SECURITY NO: [@S OS3 ®5]G

CITY/STATE/ZIP: [Vera.e? 1S30l6

PHONE: ':395- '.?)S-3 - 7-o '--/ Y EMAIL: = hiss2ll,e..s-}ree©,go91 g» aamos , .__,_., - r •

Each vendor doing business with the State shall register in the MyFloridaMarketPlace system in order to submit a quote. A vendor will not be considered for an award, if not registered in My FloridaMarketPlace. Information about the registration process is available, and registration may be completed, at the MyFlorida Market Place website:

www.dms.myflorida.com/business operations/state purcbasing/myfloridamarketplace

Figure 1. Proposed debris removal site on the Sandy Sprunt portion of the Florida Keys Wildlife and Environmental Area.

TELEPHONE QUOTATION

P. O.#:_____________________________

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

620 SOUTH MERIDIAN STREET

TALLAHASSEE, FL 32399-1600

REQUESTOR DATE

ITEMS AND DESCRIPTION

1.

2.

3.

PRICES TAKEN FROM CATALOG YES NO CATALOG DATE

NET PRICES

Vendor Phone # Quoted By Address City/State/Zip

Vendor Phone # Quoted By Address City/State/Zip

Vendor Phone # Quoted By Address City/State/Zip

1.

2.

3.

SHIPPING

AMOUNT OR TERMS*

1.

2.

3.

SHIPPING

AMOUNT OR TERMS*

1.

2.

3.

SHIPPING

AMOUNT OR TERMS*

CERTIFIED MINORITY

VENDOR

YES

NO

CERTIFIED MINORITY

VENDOR

YES

NO

CERTIFIED MINORITY

VENDOR

YES

NO

C ERTIFIED MINORITY VENDOR NOT AVAILABLE

*FREIGHT TERMS (SPURS CODE)

Buyer will pick up (BPU) Freight collect (COL) Freight prepaid and allowed (DFP) Freight included in price (INC) Freight prepaid and charged back (PCB) FWC FORM 157(REVISED 08/03/95) \SHARE\FORMS\TELQUOTE.157