Addendum #1.pdf

Florida Army National Guard Construction & Facility Management Office

ISSUED ADDENDUM

Rev. 11/2018

Date November 17, 2023

ADDENDUM Number 1

Project Number and Name 217047 – Plant City Lighting Upgrade Project

Invitation to Bid Date October 27, 2023

Number of Attachments

Bid Opening Date and Time January 18, 2024 @ 2:00 p.m.

From: Department of Military Affairs, CFMO Contracting Office

This addendum and the listed attachments forms a part of the contract documents and modifies the original bidding documents. Acknowledgement of this addendum in Exhibit 4 - Bid Proposal form is required.

Concerns with this addendum should be addressed to:

ng.fl.flarng.list.cfmo-contracting@army.mil

Answers to Questions (Q) / Clarifications (C) / Modifications (M)

Modifications: See date changes below:

Last Day for Questions: December 5, 2023 @ 12:00 p.m.

(If you have already sent a RFI there is no need to send it again they will be answered in Addendum #2)

Addendum #2: December 14, 2023 @ 12:00 p.m.-+ Bid Opening: January 18, 2024 @ 2:00 p.m.

Attachment List

1. Sign in Sheet

2. Pre-Bid Agenda

END OF ADDENDUM #1

mailto:ng.fl.flarng.list.cfmo-contracting@army.mil

Florida Army National Guard Construction & Facility Management Office

PRE-BID AND SITE VISIT MEETING AGENDA

Rev. 12/2018

Date Wednesday, November 08, 2023 @ 10:00 AM

Project Number and Name 217047 Plant City Lighting Upgrade

Project Location 4004 Airport Road, Plant City, FL 33563

Last Day for Questions Tuesday, November 14, 2023, 10:00 a.m.

Date for Final Addendum Tentative Friday, November 17, 2023, if necessary

Bid Opening Date Thursday, November 30, 2023, 2:00 PM (St. Augustine)

Estimate $100,000. - $123,000.

Construction Period 30 days after NTP to substantial completion, 45 total

1. SIGN IN OF ATTENDEES.

2. INTRODUCTIONS.

3. GENERAL PROJECT DESCRIPTION (see bid documents for complete details).

Removal of existing light fixtures (Wall Packs and pole mounted) and light poles, installation of new light poles and concrete pole bases, new fixtures, and photocells.

Project includes minor excavation (underground conduit burial and boring for light pole bases) and all related electrical work.

4. SITE CONDITIONS. Prospective bidders shall examine the site for conditions under which the work is to be done before submitting their bid package. No allowance will be made for extra expenses incurred due to noncompliance with this section.

5. Work Schedule. Monday (AWS?) through Friday ____ AM to ____ PM. All after-hours work (including weekend and/or holidays) or schedule changes must be coordinated with and approved by the Project Manager.

The Florida National Guard works on an alternate work schedule (AWS) where every other Monday is a scheduled day off. The contractor will be allowed to work on AWS Mondays if coordinated with and approved by the Project Manager and facility Point of Contact.

See Non-Technical Specifications for additional information regarding work schedules on observed Holidays.

kimberly.d.morgen Highlight

Rev. 12/2018

6. BID BOND. For bids in excess of $100,000.00, including base bid and alternate bid items, the bidder MUST provide a good faith deposit in the amount of 5% of the bid by way of a bid bond from a surety insurer authorized to do business in the state of Florida, a certified check, or cashier’s check with their bid package.

7. PERMITS. The contractor shall obtain all required permits necessary for completion of this project from all authorities having jurisdiction; and shall include the cost of all such permits in their bid package.

8. QUESTIONS FROM BIDDERS. All questions and requests for clarifications related to this solicitation must be submitted in writing to the CFMO at ng.fl.flarng.list.cfmo-contracting@army.mil in accordance with the timeframe shown above. All questions will be answered in an addendum and posted in the same manner as the ITB.

9. REQUIRED BID PACKAGE DOCUMENTS (in this order).

• Bid Proposal Form (include acknowledgement of Addenda)

• Subcontractor List (indicate if “N/A”)

• Bid Bond (if applicable)

• Contractor Qualification FNG 5085 and supporting documentation (if requested by the Department).

• Letter of confirmation from bonding company (if applicable)

• Contractor agreement to perform at least 15% of project work.

• Florida State contractor license (if applicable)

10. BID SUBMISSION AND BID OPENING. Envelopes (separate per project) containing bid submission must be clearly marked:

“SEALED BID: 217047 Plant City Lighting Upgrade ATTN: CFMO Contract Management Branch” and submitted to:

Robert F. Ensslin, Jr. Armory 2305 State Route 207 Saint Augustine, FL 32086 Attention: CFMO Contracting

In order to be considered, bids must:

• be submitted on DMA forms.

• not be submitted electronically.

• not be received after the exact time specified for receipt.

• not be received at any location other than specified in the ITB.

Bids must be submitted in full accordance with the requirements of this solicitation.

Please contact the CFMO Contract Management Office at 904-827-8544 to confirm receipt of bid.

Federal or State picture ID is required for entry into the Robert F. Ensslin, Jr.

National Guard Armory. Bids will be accepted until the time of the Bid Opening.

11. NON-TECHNICAL SPECIFICATIONS. The Non-Technical Specifications included with the ITB (or EOR) are incorporated into the forthcoming contract by reference.

12. BONDS AND INSURANCE. Performance and Labor and Material Bonds are required from any persons or parties entering into a formal contract with the State of Florida for contracts in total excess of $100,000.00 for construction, additions, renovations, repairs, or demolition of any public building pursuant to Florida Statute 255.05(1). The price for these bonds and their recording fees must be included with each bid package.

The contractor will provide the owner with proof of insurance within 10 days of contract award; the price of all required insurance policies must be included in each bid package. Refer to the Non-Technical Specification for insurance requirements.

All insurance policies shall be with insurers qualified and doing business in Florida through an authorized license Florida Resident Agent.

13. DAVIS BACON ACT. Davis Bacon Act does not apply to this solicitation.

14. CONTRACT CONDITIONS, FEDERAL FUNDS APPLICABILITY. See Section D of the General Terms and Conditions (Non-Technical Specifications).

Special attention is drawn to Build America, Buy America Act.

15. DAMAGES. Liquidated Damages will be assessed in accordance with the

Supplementary Terms and Conditions of the General Terms and Conditions (Non- Technical Specifications).

16. CONTRACT AWARD. Per Florida Administrative Code 60D-5.004, the project will be awarded to the responsive and responsible bidder that has submitted the lowest price for the base bid or base bid plus alternate bid item.

NOTE: Award of this contract is contingent upon funding from the State of Florida.

17. MY FLORIDA MARKETPLACE VENDOR INFORMATION PORTAL “VIP”. The

MFMP VIP is the primary source of information relating to this solicitation. Any solicitation information obtained from sources other than the Vendor Information Portal should not be relied on by prospective bidders. Bid solicitations received from other sources should be validated with the official solicitation on the Vendor Information Portal.

18. UNAUTHORIZED ALIENS. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Act 274A of the Immigration and Naturalization Act. Such violation shall be cause for unilateral cancellation of this contract.

19. PROJECT SECURITY REQUIREMENT (Post Contract Award and Execution). The

Contractor is REQUIRED to follow lawful orders of the facility commander.

20. CFMO PROJECT MANAGER COMMENTS.

21. UNIT REPRESENTATIVE COMMENTS.

22. A & E COMMENTS.

23. CONTRACTOR QUESTIONS / CONCERNS. SUBMIT ALL QUESTIONS IN

WRITING.

24. SITE VISIT.

NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR

AGENCY REPRESENTATIVE WILL SUPERSEDE INFORMATION PUBLISHED IN

THE SOLICITATION. ONLY WRITTEN ADDENDA ISSUED BY THE DEPARTMENT

OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE

WILL AMEND THIS SOLICITATION.