Addendum_1.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

Superintendent of Schools Van Ayres

PROCUREMENT SERVICES

ADDENDUM TO COMPETITIVE SOLICITATION

June 16, 2025

Competitive Solicitation No. and Name: 25079-RFP-MST Occupational Health Program Services

Addendum #: 1

NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS

The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.

1. This Addendum amends the above-referenced solicitation in the following particulars only:

Section Description of Change Due Date and Time: The due date and time for this solicitation have been changed to the following date:

Thursday, June 26th at 3:00:00 pm.

2. Questions and Answers

The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.

Questions and Answers

Question

1. What does the heart disease evaluation test consist of? Are you requiring a full stress test? 2. On-site physicals: what type of exams are being requested (DOT, Non-DOT, bus driver exams) ? Any additional services? Any drug testing needed? Any Push/Pull testing needed? a. What is the volume of onsite physicals needed b. What day of the week would these exams be required? c. Will the day be the same each week or will it change? Will there be a need for multiple days per week? d. Where would our colleagues be expected to report to? e. Can you please share information about the facility our onsite colleagues would be working at? f. What type of equipment would be needed? g. What is the Square footage of the space provided? h. What is the current lay out i. Can equipment be left onsite?

Or would we need to remove any equipment we brought after each episodic event? 3. Item 1.5.10- What are the health science student physicals? What is the volume of these physicals? Are these students over 18? 4. Mental Health Fitness for Duty: What is required of this? Will a Psychiatric/psychological assessment be requested? Will the employee provide necessary clearance from primary/psychiatrist prior to FFD exam? 5. Item 1.5.21 Irregular Appointments: How many times in a calendar year does this occur? What type of services are being required? 6. Item 1.5.23- How would vendor like to be notified of no-show? Will you accept a no-show letter that is generated via an automated system? 7. Item 1.5.26: How will HCPS manage their random generator? a. Does 100% of random drug/alcohol testing need to be collected “on-site”? b. Will HCPS allow for collection at clinic locations during normal business hours during weekdays & weekends? c. Will HCPS be responsible for

Hillsborough County Public Schools Page 2 of 3 25079-RFP-MST Occupational Health Program Services all managing all compliance and reporting for the drug testing program or will the vendor be responsible for this? 8. Item 1.6.2 Utilization Report: What that type of data would HCPS like to see included in the utilization report? 9. Item 1.6.4: Please provide a copy of HCPS forms that must be utilized. 10. Item 1.5.27 Family medical leave: How many medical leave request are made during a calendar? 11. Item 1.6.10 Does an MD/DO need to sign off on all physicals? Will HCPS accept physical exams completed by PA and NPs? 12. 1.6.9: Will contractor be expected to provide referral to EAP program? 13. Please provide the current fee schedule provided by current provider.

Answer

1. Echocardiogram and Full Stress Test. 2. We anticipate a mix of DOT and Non-DOT physicals for School Bus Drivers, Riders, Mechanics, and Multi-Trades Workers. Additional services requested include: Drug Testing (urine, breathalyzer) Push/Pull Testing Audiometry and Vision Screening Pulse Rate Height Blood Pressure Urinalysis Vision Hearing Full Physical Examination. a. Up to 15 - 25 physicals per week with a maximum of 75 per month. b. Thursday. c. Subject to change usually Thursday. d. 9455 Harney Road Thonotosassa, FL 33592 Building 3 – Room 313. e. Answer: The clinic is in Building 3. There is ample parking, and the clinic has a dedicated entry/exit door adjacent to the space for ease of access.

No elevators are required. A key will be provided for access to the clinic. f. Chairs for patients and lobby desks will be provided by HCPS. The vendor will need to bring two exam tables, laptops, and a copy machine. g. Lobby: 14’7” (W) x 19’10” (D) Collecting Room: 17’1” (W) x 15’3” (D) Two Restrooms: 5’6”

(W) x 7’5” (D) Two Private Rooms: 9’9” (W) x 7’10” (D). h. : The clinic consists of a lobby area, a collecting room, two restrooms, and two private exam rooms. i. There are multiple cabinets and desk spaces in the collection room and private rooms to store all necessary equipment. This includes (but is not limited to): Copy machine Laptops Masks, gloves, tissues, ear specula, micro wipes, hand sanitizer UA cups, DOT/Non-DOT NAT bags and labels, UDS collection supplies Blood pressure cuffs, stethoscopes, etc. All equipment can remain on-site securely between visits. 3. Not all students are over the age of 18. 4. The evaluation focuses on whether the employee can perform the essential duties of their job, with or without reasonable accommodation. 5. Most Irregular appointments are our Post Accidents. We are a large district and have many vehicles on the road, so these appointments vary. Drug and Alcohol Testing some physicals. 6. Email, Yes. 7. No. a. Yes. b. Will HCPS allow for collection at clinic locations during normal business hours during weekdays & weekends? c. The vendor. 8. Donor Name, Regulation, Test Type, Collection time/date, Final Verification Date/Time, Results, etc. 9. Attached as sample forms. 10. This is not normal but approximately 20 per year. 11. No, Yes. 12. No but can recommend. 13. Attached as current fee schedule.

Question

Could you please provide clarification regarding the criteria for smoking cessation? Specifically, should we consider individuals who are identified as smokers through cotinine testing, or are we addressing those who are actively pursuing assistance in their efforts to become non-smokers? This inquiry is referenced in line 32 of the Pricing Excel document. Furthermore, will cotinine testing be incorporated into the Pricing Excel document?

Answer This test is not standard because a standard drug test is performed.

Question

• Who is your current provider? • For the tuberculosis screening, can you please confirm if you offer a QuantiFERON blood draw for the TB test? • Can you provide copies of the required forms that will be utilized by the provider? • For the tetanus booster, can you confirm if you currently offer the Td or Tdap? • For your non-DOT drug testing, please confirm the drug testing panel is a 10-panel instant. • For the Hepatitis B Titer, can you confirm if this is the Hepatitis B Antibody (HBSAB) and Hepatitis B Antigen (HBSAG)? • Can you provide more detail on the step testing requirements? • Can you provide more detail on the push/pull testing requirements? • For onsite services, please confirm the average number of examinations that are performed daily. • For onsite services, please confirm that the average number of onsite events per week. For requests greater than one time per week, please

Hillsborough County Public Schools Page 3 of 3 25079-RFP-MST Occupational Health Program Services confirm how much advance notice is given for such requests. • Medical Records – Please confirm the anticipated volume of records that would be transferred to the vendor. Can you confirm if the transfer will include paper records and if so, what is the expected volume? • 1.6.11 – Please confirm under what circumstance a Rehabilitation Evaluation is required. • 1.6.9 – Please advise if HCPS has a EAP provider that will be utilized for counseling needs. • What is the frequency of your need for after-hours drug and alcohol testing? • Please confirm if the after-hours drug testing requirements are for drug testing and breath alcohol testing only. Do you ever require blood alcohol testing? • Please confirm the frequency of neuropsychiatric fit for duty evaluations. • Please confirm the frequency of onsite vaccination events. • Can you please confirm if your current smoking cessation program offers onsite medications? What is the current utilization of this program?

Answer

1. BayCare. 2. No Skin Test. 3. Attached as sample forms. 4. Td. 5. Rapid 5-panel. 6. HBSAB. 7. There are no requirements but the step test includes reflexes and walking patterns. 8. No requirement but it is used to complete a strength assessment. 9. Up to 20 per day. 10. One time per week and 3-day notice. 11. Medical records are usually required when a FIT for Duty is requested. The vendor will require medical records. 12. Serious mental illness and/or intellectual disability or related condition identified through the Level I screen, older adults experiencing mishaps and confusion on the road, identifying areas where a driver may have deficits, preparing for, entering, engaging in, or retaining gainful employment. 13. Yes, when needed. 14. Approximately 3 times per week. 15. Yes, only if a person cannot produce urine. 16. Approximately 4 times a year. 17. Never. 18. No. 19. To provide Occupational Physicals.

This Addendum shall be construed and governed by the laws of the State of Florida.

Sincerely, Rebecca Baez, Procurement Officer

THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR

BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.