Addendum_1.pdf

Purchasing Services 2725 Judge Fran Jamieson Way

Building C, Room 303 Viera, Florida 32940

Uniform Apparel – Fire Rescue B-2-25-37

March 5, 2025

ADDENDUM 1

TO ALL PROSPECTIVE BIDDERS

This is an Addendum to and shall be considered as part of the original bid package for the above-mentioned bid. Please acknowledge receipt of Addendum 1 in space provided on Price Sheet. Bidders are requested to acknowledge receipt of this addendum with their bid.

CLARIFICATION TO QUESTIONS RECEIVED:

Question 1: We would like to get confirm, whether a physical brick-and-mortar store is required to participate in the bid, and if so, what should be the radius or location criteria for eligibility? Or otherwise, Online Ordering system will be suffice?

Answer: No brick-and-mortar store is required. Online and email ordering is sufficient.

Question 2: Is there a current contract for this solicitation and if so, please provide details such as prices, current vendor and terms.

Answer: Please see attached Bid tabulation sheet. Pricing structure will have the same breakdown as previous bid and awarded in Lots.

Question 3: Kindly provide us Total Expenditures incurred for the current contract for past 3 years.?

Answer: Galls Parent Holdings, LLC - $407,909.91/NAFECO, Inc - $344,014.76

Question 4: Can pricing be adjusted on an annual basis from the first anniversary?

Answer: Yes. Per Paragraph 2 “Contract Period” on page 11 states “Any adjustments to the pricing, terms, or conditions will not take effect until approved by the County in writing. Such requests should be submitted with justification to the Purchasing Manager.”

Question 5: How many employees are served under this contract?

Answer: 565 people that are served under the contract.

Question 6: Could you please mention minimum order quantity for each item?

Answer: There is no minimum order.

Question 7: Do you place a limit (quantity or in dollars) for individual orders for your employees?

Answer: We limit by quantity per employee for their annual issue; however, we also stock items for replacements, rank/rate changes, and new hires.

Question 8: Are we free to offer Substitutes / equal alternative models?

Answer: No substitutions – we want consistency within the uniforms. Please check price sheet for reference.

Question 9: Are shoes ordered on an as needed basis? What would be the procedure if the shoe or boot ordered does not fit the employee? Who is responsible for the freight and restocking of the returned item?

Answer: They are ordered as needed. We would pay for the return but no restocking fee.

Question 10: What are the preferences considered when awarding this bid?

Answer: Award may be issued to multiple vendors at the best discretion of Brevard County after evaluation of proposals.

Question 11: Please provide the Shipping addresses.

Answer: Shipping Address: Brevard Fire Rescue Supply /Logistics 300 Ansin Rd Rockledge, FL 32955

Question 12: Kindly mention patch backing method.

Answer: There is plastic on the back of the patches.

Question 13: Does the prohibition on 3rd party silk screening services mean we cannot subcontract this service? As a party to current operations previously established and currently supporting this bid, can you provide for us any insight into current frustrations with silk screening services that has led to the addition of 3rd party prohibiting language not present in the original bid?

Answer: Yes, it does mean that they cannot subcontract this service. It wasn’t included in the original bid because we were not aware of this practice at the time. It has caused issues in the past so this is to prevent any future issues.

Question 14: Regarding Class A Hat - Do you want all the hats to use the Coolmax sweatband (like Honor Guard) or do you want a cushioned sweatband?

Answer: Cushioned

Question 15: Regarding Class A Hat - What type of strap is needed: lace front strap, nylon front strap, snake front strap, regal front strap?

Answer: Snake Front Strap

Question 16: Regarding Class A Hat - Are there any Command Hats needed with the embroidered visors? If so, can you provide the specs for those?

Answer: No

Question 17: Can we get the current contract holders and pricing?

Answer: Please refer to question #2.

Question 18: The bid indicates that the County retains the option to award by section. Is this correct?

Answer: This is correct.

Question 19: The bid states that screen printing must be done by the bidder and not outsourced. Is this correct?

Answer: This is correct.

Question 20: If Any item that states “No Substitution" discontinued, are we free to offer substitute?

Answer: If the item is discontinued by the manufacturer, then yes you can offer a substitution.

Question 21: Could you please mention Item# E00007 request color and sizes.

Answer: Color: Black; Sizes: All sizes available in that shoe

Question 22: Could you please provide customizations details (Logos /screen print/embroidery/patches) for each line item?

Answer: Under Print Staff Apparel, Item #21 provide information as to what is expected to be screen printed on the t-shirts and embroidered on polos.

Question 23: Please confirm attachments B-K showing Logos or Patches?

Answer: Logo: Attachment B ; Patches: Attachment C, E, F, G, H, I, J , K– Please disregard Attachment D, this logo is no longer used.

Question 24: Do we need to provide unit prices on each line item to be bid responsive?

Answer: The price sheet needs to be completed in its entirety.

Question 25: Can we submit unit prices by group wise or line by line?

Answer: Line by Line in the Lot(s) you are bidding on.

Question 26: Do you require online ordering system?

Answer: No

Question 27: Could you please provide Embroidery Artworks/ Embroidery Artwork Dimensions or Stitch Count / Silk Screen Artwork (Clear Color Images) / Patches sizing required for each line item?

Answer: The art works are in the attachments.

Question 28: Could you please mention awarding method?

Answer: Award may be issued to multiple vendors at the best discretion of Brevard County after evaluation of proposals.

Question 29: Kindly mention Caps request size range and colors.

Answer: Beanie cap: Color: Navy; Size: one size fits all Flex Fit Ball Caps: Colors: Black, Navy, Red; Size: S/M and L/XL

Question 30: Line item 26 & 27 what is the request color?

Answer: The colors are stated on the Price Sheet: Grey, White

Question 31: Kindly provide further details for line item 22, 24 &25.

Answer: The colors are stated on the Price Sheet: Sport Grey, White

Question 32: Kindly provide images of badges/Collar Brass/Class A Badges/Hat Pins/Name Plates/Specialty Items.

Answer: Please refer to Blackinton website.

Question 33: Line item 28 Tie: Four-In-Hand, Poly/Wool what is the current brand using and request color?

Answer: LawPro and all ties must be black

Question 34: Line item 29 & 30 what is the current brand using?

Answer: Line Item # 29: Stated on the Price sheet; Line item #30 – no shirt is being used at this time.

Clarification of documents: Disregard Attachment D. This is no longer the correct logo.

Please see previous bid tabulation sheet for pricing reference.

ATTACHMENTS:

Winter Jacket Logo Previous Bid B-4-22-44 - Bid Tabulation

All other terms and conditions remain unchanged.

Sincerely, Mary Bowers Purchasing Manager

END OF ADDENDUM 1

Please note that the bid opening date and time has changed to Tuesday, March 18, 2025 @ 10:00 AM.