ADDENDUM 1.pdf

ADDENDUM ONE

GEORGIA WORLD CONGRESS CENTER AUTHORITY

FOLDING EVENT CHAIRS

IFB#050824MM

Addendum Issue Date: May 17th, 2024

From: Georgia World Congress Center Authority

Purchasing Office

285 International Boulevard NW

Atlanta, Georgia 30313

Addendum 1 is hereby issued to incorporate the following as requirements of the Invitation for Bid, 050824MM:

1. I am having a hard time finding a folding chair 19 x19. I do have 18 x18. Can this work for you? Yes, 18”x18” is okay.

2. Is there a loading dock or fork lift available at the delivery location? Yes, delivery will be to a loading dock and we will have a forklift and crew to unload the trailer.

3. Is subcontracting allowed? Yes

4. Is there a receiving dock that can be utilized by our installers to unload and distribute the chairs? Reference question number 2

5. Will we be required to unbox and setup the chairs, or will the chairs remain folded and placed on existing racks? We will unload the trailer and boxes and do not need for this to be provided.

6. Who was the incumbent and what was the award amount? Previous procurement wasn’t posted as an RFQ due to low quantity ordered.

7. Can we the manufacturer send you directly a sample chair in lieu of the dealers?

Yes

8. Should we send the sample chairs to the same address listed for the bid? Yes, please make sure to reference the bid number and company name on the shipping label and packing list.

9. Will my installers be required to carry the chairs up any flights of stairs or will everything be setup on the same floor? Reference question number 2.

10. If my efforts fail, and the chair is to arrive after the bid opening, will that fully disqualify Virco from consideration if all other paperwork is in order and not changed after submission of the packet? As a bid requirement, the chairs must arrive by the due date.

11. Will the request for all 10,000 constitute a complete order? Yes

12. Will GWCC order them over the course of a set period of time? No, GWCC will place a one-time order for all 10,000 chairs.

13. Is any value being placed in being an exclusively American manufactured product?

No

14. Can you please clarify whether you want dock delivery or inside delivery? Dock delivery

15. Are there any rules to follow for dock access? We will schedule a delivery day(s) to ensure dock access is available and an exhibit hall to offload into.

16. Any specific receiving hours? Receiving hours are 8:30am-5pm.

17. What does inside-delivery consist of? Unboxing and storing or unboxing and placing? Reference question number 2

18. Do you have current chair carts for us to load them on? The chair carts will be available for GWCC personnel to place the chairs on after unpackaging and inspection for damages.

19. Would you like a ganging device for each chair for unlimited ganging options? All chairs need the ganging device so that all chairs can be ganged together.

20. Can you tell me if shipping in a floor load container is acceptable? No, Pallets are required for ease and safety of offloading.

21. What is the target date GWCC is expecting to receive all 10,000 chairs? The delivery date is flexible though preferred to receive by this fall.

22. Do you want an extra 250 sets of glides, for a total of 1,000 glides or just 250 single glides total? 250 extra single glides

23. With no known American testing standards for commercial folding chairs, how is the GWCC analyzing and comparing weight capacity from suppliers? What are the expectations of GWCC? On average, steel folding chairs can support weight limits ranging from 300 to 800 pounds.

24. How will the 60% weighting in the bid evaluation be affected for a company who is unable to offer a weight rating but is confident in their products ability to perform, such as ourselves, versus a company who submits a product that they say will be able to hold 400lbs of weight, but might not be able to? Will we be penalized for that? As a requirement of the specifications the minimum weight capacity has to be 400 lbs. Yes

25. Do you have a pictures of the chairs you want? Yes, please see the attached document listed example of chair

This addendum will be a part of IFB#050824MM and modifies the original proposal documents dated May 8th, 2024 as noted.

NOTE: A signed acknowledgement of this addendum should be received by this office prior to the due date or should be attached to your proposal. A signature on this addendum does not constitute your signature on the original proposal document.

Authorized Signature: ___________________________________ Date: ___________

(Blue ink)

Name (Typed or Printed) ____________________________________