Addendum 1.pdf

Date Printed: Aug 21, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Proc Folder: 1485389 Reason for Modification:

Doc Description: Jackson County AFRC Chiller Replacement (Construction) Addendum No. 1

Proc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2024-08-21 2024-08-26 13:30 CRFQ 0603 ADJ2500000013 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

David H Pauline 304-558-0067 david.h.pauline@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 21, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1

1. Provide copies of the Pre-Bid meeting sign-in sheets (see attached)

2. Provide responses to vendor questions regarding the solicitation (see attached)

3. Bid opening remains August 26, 2024, at 1:30 pm., est.

INVOICE TO SHIP TO

ADJUTANT GENERALS

OFFICE

JACKSON COUNTY ARMED

FORCES RESERVE CENTER

1707 COONSKIN DR 8832 POINT PLEASANT RD

CHARLESTON WV MILLWOOD WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Jackson County AFRC Chiller Replacement

(Construction)

Comm Code Manufacturer Specification Model #

72000000

Extended Description:

Construction:

See Bid Form to input pricing.

Provide all labor, materials, tools, supplies and equipment needed to provide and install two (2) new chillers per the attached specifications.

SCHEDULE OF EVENTS

Line Event Event Date 1 Mandatory Pre-bid Meeting at 10:00 am., est. 2024-08-15 2 Vendor Technical Questions Due By 11:00 am,. est. 2024-08-21

SOLICITATION NUMBER: CRFQ ADJ2500000013

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“ADJ2500000013”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

☐ Modify bid opening date and time.

☐ Modify specifications of product or service being sought.

☒ Attachment of vendor questions and responses.

☒ Attachment of pre-bid sign-in sheet.

☐ Correction of error.

☐ Other.

Description of Modification to Solicitation:

1. Provide copies of the Pre-Bid meeting sign-in sheets (see attached)

2. Provide responses to vendor questions regarding the solicitation (see attached)

3. The bid opening date remains August 26, 2024, at 1:30 pm., est.

4. No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Solicitation Number: ADJ2500000013 -------------- Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: August 15th, 2024

Location of Pre bid Meeting: JacksonCounty AFRC Millwood, WV

Please Note :

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please also provide a business card if possible.

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*One Vendor Per Representative - No one individual is permitted to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required lo select one vendor to which the individual 's attendance will be attributed. The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf.

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Solicitation Number: ADJ2500000013 --------------- Pre-Bid Sign-In Sheet Date of Pre-Bid Meeting: August 15th, 2024

Location of Pre bid Meeting: JacksonCounty AFRC Millwood, WV

Please Note :

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please also provide a business card if possible.

Firm Re~resented:* Re~ Name (Printed) : Firm Address:

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*One Vendor Per Representative - No one individual is permitted to represent more than one vendor al the pre-bid meeting. Any individual that does alfempl lo represenl two or more vendors will be required lo select one vendor lo which the individual 's allendance will be attributed. The vendors not selected will be deemed lo have not a/tended the pre-bid meeting unless another individual attended on their behalf.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

August 21, 2024

ADDENDUM NO. 1- CRFQ-ADJ2500000013

RE: Construction – Jackson County AFRC Chiller Replacement West Virginia Army National Guard Jackson County Armed Forces Reserve Center, Millwood, WV

TO: Prospective Bidders

FROM: West Virginia Army National Guard

NOTE: This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

Bid opening date remains August 26, 2024 @ 1:30 pm EST

PART 2 – BIDDERS’ QUESTIONS AND RESPONSES

Question No. 1: Do you approve Carrier brand Chiller?

Response No. 1: Yes, but chiller must meet or exceed specs provided in the solicitation without Additional work being required for installation.

Question No. 2: Will the contractor be only responsible for glycol strength in the new chillers?

And not the entire building?

Response No. 2: Yes, contractor will be responsible for the replacement of the amount of glycol removed during change out of the chiller units.

Question No. 3: Can you share the contact information for the facilities control contractor?

Response No. 3: Yes, Powell Controls- Buddy 304-638-5832

Question No. 4: Are you requiring that the existing thermometers and gauges be replaced on outdoor chiller piping?

Response No. 4: Yes.

Question No. 5: Can you identify the (2) boxes mounted to the chiller piping that appear to be red lights?

Response No. 5: Yes, they are flow switches.

END OF ADDENDUM

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: CRFQ ADJ2500000013

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

☒ Addendum No. 1 ☐ Addendum No. 6

☐ Addendum No. 2 ☐ Addendum No. 7

☐ Addendum No. 3 ☐ Addendum No. 8

☐ Addendum No. 4 ☐ Addendum No. 9

☐ Addendum No. 5 ☐ Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.