Addendum 1 _ Corrections to RFP _ Production .pdf
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- Solicitation number
- PE-62290-NONST-2025-000000012
- Issued by
- Candler County, Georgia
About this file
This is Addendum #1 to RFP #2025-MainSt-01 issued by the City of Villa Rica, Georgia for Production & Artist Services for 2025 Summer Concerts & Festivals. The scope encompasses 7 live concerts and festivals including the Summer Concert Series, Villa Rica Art & Soul Festival, Thomas A. Dorsey Festival, Gold Rush Festival, and July 3rd Fireworks Extravaganza. The events will take place between April and September 2025 at either the Mill Amphitheater or VPLEX venues, with most events requiring both opening and headlining acts, production services, and artist services.
The City has budgeted $74,000 for production and artist services for the Summer Concert Series and three festivals (excluding July 3rd event), plus an additional $27,000 specifically for the July 3rd Fireworks Extravaganza which includes production, artist services, and mobile covered stage rental. Only the July 3rd event requires a mobile stage rental, while the Villa Rica Art & Soul Festival and Thomas A. Dorsey Festival require production services only, no artist services. All pricing must be itemized by date and include delivery, setup, operation and load out costs. Pricing must remain valid for 60 days from the proposal due date. The schedule provides detailed timing requirements for each event, with most concerts following a standard format of load-in at 10:00 AM and load-out by 10:00 PM.
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ADDENDUM #1
City of Villa Rica
RFP# 2025-MainSt-01
Production & Artist Services RFP for 2025 Summer Concerts & Festivals
CORRECTIONS TO RFP
Please note the following corrections in the Introduction Section and the Proposal Requirement section of the RFP. These corrections will impact your bid submission.
1) The City holds a total of 7 live concerts and festivals which comprise the City’s Summer Concert Series, Villa Rica Art & Soul Festival, Thomas A. Dorsey Festival, the Gold Rush Festival, and the July 3rd Fireworks Extravaganza.
2) The City historically budgeted $74,000 not $125,000 for Production and/or Artist Services for the Summer Concert Series and 3 festivals (Villa Rica Art & Soul Festival, Thomas A. Dorsey Festival, the Gold Rush Festival). The City has also budgeted $27,000 for production, artist services, and mobile covered stage rental for the July 3rd Fireworks Extravaganza.
3) The Villa Rica Art & Soul Festival and the Thomas A Dorsey Festival do not require artist services, only production services.
4) A mobile covered stage rental quote is only required for the July 3rd Fireworks Extravaganza.
5) Pricing: Pricing must include delivery, setup, operation and load out. All proposals must have itemized pricing broken out for each date listed under the scope of services. Proposals will not be considered if pricing is not itemized by date. Please use the attached Exhibit 1 event schedule to prepare an itemized pricing proposal. Pricing shall be available to the City for 60 days from Proposal Due Date.
Please see the attached Exhibit 1 for detailed information on services required for each event including times, band, and other logistical information.
EXHIBIT 1
Event Date Location Bands required Artist Services Coverd Stage Rental Production Service Villa Rica Art & Soul Festival Saturday, April 26,2025 Mill Amphiteather NONE NO NO YES Summer Concert #1 Saturday, June 7, 2025 Mill Amphiteather 2 (1 opener, 1 headliner) YES NO YES Thomas Dorsey Festival Saturday, June 28, 2025 Mill Amphiteather NONE NO NO YES July 3rd Fireworks Extravaganza Thursday, July 3, 2025 VPLEX 2 (1 opener, 1 headliner) YES YES YES Summer Concert #2 Saturday, July 19, 2025 Mill Amphiteather 2 (1 opener, 1 headliner) YES NO YES Summer Concert #3 Saturday, August 9, 2025 Mill Amphiteather 2 (1 opener, 1 headliner) YES NO YES Gold Rush Festival Saturday, September 27, 2025 Mill Amphiteather 2 (1 opener, 1 headliner) YES NO YES
Event Load In Doors open Opening Act Intermission Headliner Load Out Villa Rica Art & Soul Festival 10:00 AM 5:00 PM 4:30 PM Depends on Run of Show Depends on Run of Show 9:00 PM Summer Concert Series (ALL CONCERTS) 10:00 AM 6:00 PM 7:00 PM 8:00 PM 8:15 or 8:30 PM 10:00 PM Thomas Dorsey Festival 10:00 AM 6:00 PM 7:00 PM 7:50 PM 8:15 PM 9:50 PM July 3rd Fireworks Extravaganza 9:00 AM 4:30 PM (ENT ONLY) 5:00 PM 7:00 PM 7:30 or 8:00 PM 10:00 PM Gold Rush Festival 9:00 AM 6:00 PM (ENT ONLY) 7:00 PM 8:00 PM 8:15 or 8:30 PM 10:00 PM
2025 Villa Rica Concert/Festival Events
2025 Villa Rica Concert/Festival Tentative ROS
NOTE: Times are subject to change depending on the opening and headling bands and other event logistics specific to each event.
NOTE: Only the Villa Rica Art & Soul and Thomas Dorsey Festival DO NOT require artist services.
NOTE: Only the July 3rd Fireworks Extravaganza requires a mobile stage rental.
| Addendum 1 - Corrections to RFP - Production & Artist RFP for 2025 Summer Concerts and Festivals.pdf |
| Exhibit 1 - 2025 Villa Rica Conccert -Festival Events Calendar.pdf |
| Sheet1 |
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