ADDENDUM 1-CONTRACT CLEANING AND CUSTODIAL JANITORIAL SERVICES-BFD.pdf

This is Addendum 1 to a Request for Bids issued by the Town of Branford, Connecticut, for contract cleaning and custodial/janitorial services at the Branford Police Department. The addendum establishes that attendance at a mandatory pre-bid conference on Friday, March 13, 2026, at 1:00 PM is required for all bidders. Prior to bid submission, contractors must consult with the Chief of Police or designee to become thoroughly familiar with all work conditions. Sealed bids must be submitted to the Finance Department by 1:30 p.m. on Wednesday, March 18, 2026, with public opening to follow immediately thereafter. The initial contract term runs from April 1, 2026, through June 30, 2026, with the Town retaining the right to extend for additional one-year terms through June 30, 2027. The scope encompasses comprehensive daily cleaning services including lobby cleaning and sanitization, restroom maintenance, floor care, window cleaning, waste management, and specialized cleaning of administrative offices, dispatch areas, evidence receiving rooms, and gym/locker rooms.

The successful contractor must provide all necessary equipment, supplies, and materials at costs incorporated into the bid price. Evaluation will be based on lowest combined cost for both the initial three-month period and optional one-year extension period. Bidders must submit three references for similar cleaning contracts, a notarized Non-Collusion Affidavit, Material Safety Data Sheets for all cleaning chemicals, employee training documentation, and police background checks for all personnel. The contractor must maintain comprehensive insurance coverage including General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Excess/Umbrella Liability ($1,000,000), Professional Liability ($1,000,000), Cyber Liability ($1,000,000), and Workers' Compensation at statutory limits, with the Town named as an additional insured. No subcontracting is permitted, and the solicitation is open to all vendors without set-asides for disadvantaged enterprises.