030926_Mar_16_26_solicitation_doc.pdf

This Invitation to Bid (ITB) document is issued by the Town of Branford, Connecticut for contract cleaning and custodial/janitorial services at the Branford Police Department headquarters located at 33 Laurel Street. The scope of work encompasses comprehensive daily cleaning services including lobby cleaning and sanitization, restroom maintenance, floor care, window cleaning, waste management, and specialized cleaning of administrative offices, dispatch areas, evidence receiving rooms, and gym/locker rooms. The bidding period runs from March 9, 2026, to March 18, 2026, with sealed bids due at the Finance Department, Attention Purchasing Clerk, 1019 Main Street, Branford, CT 06405, by 1:30 p.m. on Wednesday, March 18, 2026. A mandatory pre-bid conference is scheduled for March 13, 2026. Bids will be publicly opened immediately following the submission deadline in the basement conference room of Town Hall. The initial contract term spans from April 1, 2026, through June 30, 2026, with the Town retaining the right to extend for additional one-year terms through June 30, 2027, contingent upon police department recommendation and Board of Selectmen approval.

Evaluation will be based on the lowest combined cost for both the initial three-month period and optional one-year extension period, unless otherwise approved by the Board of Selectmen, with all bids remaining valid for 120 days. The solicitation is open to all vendors without restriction or designated set-asides for disadvantaged enterprises. Bidders must provide three references for similar cleaning contracts, a notarized Non-Collusion Affidavit, Material Safety Data Sheets for all cleaning chemicals, employee training documentation, and police background checks for all personnel; no subcontracting is permitted. The contractor must maintain comprehensive insurance coverage including General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Excess/Umbrella Liability ($1,000,000), Professional Liability ($1,000,000), Cyber Liability ($1,000,000), and Workers' Compensation at statutory limits, with the Town of Branford named as an additional insured. All necessary equipment, supplies, and materials must be provided by the contractor with costs incorporated into the bid price. The estimated total contract value and incumbent vendor information have not been specified in the solicitation materials.