030926_Mar_23_26_solicitation_doc.pdf

This is a solicitation document from the Town of Branford, Connecticut, for contract cleaning and custodial/janitorial services at the Branford Police Department. The procurement encompasses comprehensive daily cleaning services including lobby cleaning and sanitization, restroom maintenance, floor care, window cleaning, waste management, and specialized cleaning of administrative offices, dispatch areas, evidence receiving rooms, and gym/locker rooms. Bidders must submit sealed bids to the Finance Department, Attention Purchasing Clerk, at Branford Town Hall, 1019 Main Street, Branford, CT 06405, by 1:30 p.m. on Wednesday, March 18, 2026, with public opening to follow immediately in the basement conference room. A mandatory pre-bid conference is scheduled for March 13, 2026. The initial contract term runs from April 1, 2026, through June 30, 2026, with the Town retaining the right to extend for additional one-year terms through June 30, 2027, contingent upon police department recommendation and Board of Selectmen approval. All bids must remain valid for 120 days.

Evaluation will be based on lowest combined cost for both the initial three-month period and optional one-year extension period, unless otherwise approved by the Board of Selectmen. The solicitation is open to all vendors without restriction or designated set-asides for disadvantaged enterprises. Required qualifications include three references for similar cleaning contracts, a notarized Non-Collusion Affidavit, Material Safety Data Sheets for all cleaning chemicals, employee training documentation, and police background checks for all personnel; no subcontracting is permitted. The contractor must provide all necessary equipment, supplies, and materials with all costs incorporated into the bid price and maintain comprehensive insurance coverage including General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Excess/Umbrella Liability ($1,000,000), Professional Liability ($1,000,000), Cyber Liability ($1,000,000), and Workers' Compensation at statutory limits, with the Town of Branford named as an additional insured. No estimated total contract value has been identified. Inquiries should be directed to the Chief of Police at the Branford Police Department, 33 Laurel Street, Branford, CT 06405.