Addendum 1 Complete.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

605 Suwannee Street

Tallahassee, FL 32399-0450

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

Addendum #1

ADVERTISEMENT NUMBER: DOT-RFP-24-5002-TORT

DESCRIPTION: District Five Gopher Tortoise Relocation and Wildlife Monitoring Services

DATE: 10/19/22023

You are hereby notified that the above referenced Request for Proposal (RFP) is modified as noted below:

1. Section 22.2 Technical Proposal (Part I), is replaced in it’s entirety as shown below. Changes or additions are highlighted.

22.2 Technical Proposal (Part I) – Maximum of 20 pages

(Do not include price information in Part I)

The Proposer must submit the technical proposal, in pdf form, electronically per the instructions in Special Condition 27. The technical proposal is to be divided into the sections described below. Since the Department will expect all technical proposals to be in this format, failure of the Proposer to follow this outline may result in the rejection of the proposal.

The technical proposal must be submitted in one separate pdf file marked "TECHNICAL

PROPOSAL NUMBER DOT-RFP-24-5002-TORT”

1. PROPOSER’S MANAGEMENT PLAN

The Proposer shall explain in detail his/her qualifications, written in non-technical language, the Proposer’s overall capabilities, and approach for successfully accomplishing the services specified herein. This plan shall include the following topics and associated information:

a. Organization and Management

The Proposer shall include a description of the organizational structure and management to be used to provide the required services, maintain schedules, control costs, and provide quality products. This shall include a discussion of the means of coordination and communication with the Department. If applicable, the Proposer shall include a description of its corporate organization and affiliates and explain if and how the affiliates will contribute to this contract. The Proposer shall explain the roles and responsibilities of the management and administrative staff in terms of how they apply to the activities in

Exhibit “A”, Scope of Services.

b. Technical Staff Experience

The Proposer shall provide a list of the personnel (including subcontractors), by name, who meet the minimum qualifications as outlined in Exhibit “A”, Scope of Services and who will be assigned to the project including, but not limited to the following (Reference Section III. Minimum Qualifications, A. Staff for gopher tortoise services):

1. Project Manager

2. Core Team

3. Geographical Information System (GIS)/Computer-Aided Drafting and

Design (Design (CADD) Technician (if not covered by the Core Team)

4. Silt Fence Installers

5. Backhoe Operators

This list shall set forth the task to which each employee is assigned, his or her experience level, applicable knowledge (including resume and physical work location of all personnel including subcontractors) and all appropriate permits, registrations, licenses and certifications. (**NOTE: Resumes will not count in the maximum page count for the Technical Proposal) The Proposer shall identify the Project Manager who will remain involved throughout the Contract term. Removal or substitution of the Project Manager or technical staff after the contract is awarded must be with personnel who have qualifications equal to or exceeding the person being replaced and will require the Department’s prior written approval. Without this prior written approval, the Vendor will be considered in default.

c. Recipient Sites

The Proposer shall provide a list of the permitted, “long term protected” recipient sites to be provided by the Vendor for use by the Department that meet the minimum qualifications as outlined in Exhibit “A”, Scope of Services (Reference Section III. Minimum Qualifications, C. Recipient Site(s) Provided by Vendor). The list shall include, but not be limited to, the following items for each recipient site:

1. Name of Recipient Site

2. Fee Owner of Recipient Site

3. Party Responsible for Management/Permit Compliance of Recipient Site

4. Florida Fish and Wildlife Conservation Commission Permit Number for

Recipient Site

5. Size in Acres of Recipient Site

6. Final Stocking Rate of Recipient Site/Maximum Allowable Gopher Tortoise

Density

7. Enclosure Methods (i.e. permanent vs. temporary; silt fence vs. hay bales)

8. Location Map

9. Counties within District Five the Recipient Site Can Serve

10. Whether the Recipient Site Requires Upper Respiratory Tract Disease (URTD) Testing

d. Vendor’s Experience, References, and Business History

The Proposer shall describe his/her experience in the gopher tortoise permitting/relocation, bat exclusion, and bald eagle monitoring business. This shall include a brief description of at least the following:

1. Five years of gopher tortoise permitting on roadway projects within the state of Florida

2. At least five projects that required gopher tortoise relocation to off-site recipient sites within the state of Florida. For each project, include the client’s name, address, and telephone number. Also provide the location of the project, date of work, number of gopher tortoises relocated and method of trapping.

3. Two years of exclusionary fence (i.e. silt fence) installation experience

4. Two years of backhoe operation experience

5. Two years of Global Positioning System (GPS), Geographical Information

System (GIS) and Computer-Aided Drafting and Design (CADD) experience

6. Two years of bat exclusion experience

7. Two years of bald eagle monitoring during construction projects

If different than stated under item two (2) above, the Proposer shall provide at least three references that have utilized the Vendor’s gopher tortoise permitting services or bat exclusion services in the last five years and that can attest to the Vendor’s ability to perform the type of work as outlined herein. The references shall include a contact person, phone number for contact person, description of work, and date of work.

The Proposer shall provide a minimum of three project summaries that can adequately describe the Vendor’s ability to perform the type and scope of work as outlined herein, and any innovations or unique alternatives proposed that resulted in accepted resolution by the client and FWC regarding past gopher tortoise permitting/relocation/support work. Project summaries shall be limited to two paragraphs each.

2. PROPOSER'S TECHNICAL PLAN

The Proposer shall explain in detail the approach, capabilities, and means to be used in accomplishing the tasks as outlined in Exhibit “A”, Scope of Services and where significant development difficulties may be anticipated and resolved. Any other specific techniques to be used should also be addressed in detail. The Technical Plan shall at a minimum address the following items:

a. Project Approach

The Proposer shall provide a work plan to describe his/her approach to accomplishing the requirements set forth in the Scope of Services. This work plan shall explain the specific production techniques or procedures to be used for completion of each of the Services to be provided by the Vendor (Reference Exhibit “A”, Section IV). This work plan shall also include a thorough description of how the recipient site(s) provided by the Vendor will be able to serve the Department’s needs as outlined in Exhibit “A”, Scope of Services (Reference Section III. Minimum Qualifications, C. Recipient Site(s) Provide by Vendor).

This work plan shall also explain where significant production difficulties may be anticipated and how these are resolved.

b. Performance

When the Department identifies that services under this contract are needed, a specific Task Work Order will be developed for that effort. Specific deliverables shall be defined in each Task Work Order but are anticipated to include items such as the following:

A. Gopher tortoise survey results B. Memos, meeting minutes, e-mails documenting decisions (i.e. during field meetings with construction staff) C. Permit application packages D. Permits E. After Action Reports F. Payments to FWC or recipient sites G. Silt fence installation, monitoring and removal H. Delivery of tortoises to recipient sites J. Bald Eagle monitoring report

The Proposer shall describe the turnaround time for expected services taking into consideration the unpredictability of the quantity and variety of the anticipated effort required under this Contract, current workload and staffing level. The Proposer shall discuss his/her commitment to adhere to response times as required in Exhibit “A”, Scope of Services (Reference Section IV. Services to be provided by the Vendor). The Proposer shall also describe the ability to obtain acceptance letters (i.e. “proof of reserved capacity”) from the recipient site(s) provided by the Vendor within a timely manner consistent with Department schedules.

c. Proximity to Project

The Proposer shall list the description and location of its existing facilities that will be utilized for this project.

d. Equipment

The Proposer shall provide an itemized list of all equipment that will be made available to accomplish the items outlined in Exhibit “A”, Scope of Service (Reference Section IX., Required Equipment and Materials).

2. The Bid Price Proposal Form No. 2 has been revised. A revised pdf version is attached to this addendum. A Word version has also been uploaded to the Vendor Information Portal for your use. Please use the revised version when submitting your proposals. The Word version can be found at the link below, under “Downloadable files for Advertisement,” and is titled “Bid Price Proposal, Form No. 2, V2.”

https://vendor.myfloridamarketplace.com/search/bids/detail/6613 https://vendor.myfloridamarketplace.com/search/bids/detail/6613

3. Exhibit “B” Method of Compensation has been revised and is attached to this addendum.

4. The RFP Timeline has been updated as shown below:

DEADLINE FOR QUESTIONS October 24, 2023 10:00 AM

DEADLINE FOR POSTING OF October 26, 2023 10:00 AM

RESPONSES TO QUESTIONS

PROPOSALS DUE, ON OR BEFORE October 30, 2023 10:00 AM (Technical and Price Proposal)

PUBLIC OPENING (Technical Proposal) October 30, 2023 11:00 AM

PUBLIC MEETING TO OPEN PRICE December 4, 2023 10:00 AM

PROPOSALS AND AVERAGE SCORES

SELECTION MEETING December 11, 2023 9:30 AM

POSTING OF INTENDED AWARD December 11, 2023 By 2:00 PM

TO ACKNOWLEDGE RECEIPT OF THIS NOTICE AND ALL CHANGES, PLEASE SIGN AND

RETURN BY E-MAIL AT D5.PROCUREMENTQUESTIONS@DOT.STATE.FL.US PRIOR TO

October 30, 2023 at 10:00AM.

Name of Company:

Authorized Signature: Date:

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

F.S. SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, F.S.

Bid Price Proposal Form Form No. 2

District Five Gopher Tortoise Relocation and Wildlife Monitoring Services

DOT-RFP-24-5002-TORT

Table 1

ITEM SERVICE UNIT *UNIT RATE

1. Services to be provided by the Vendor

a. Project Manager Hourly $

b. Authorized Agent Hourly $

c. Support Staff (gopher tortoise support) Hourly $

d. Support Staff (bald eagle support) Hourly $

e. Support Staff (bat support) Hourly $

f. Exclusionary Fence Installer Hourly $

g. Backhoe/Track-hoe Operator Hourly $

h. Administrative Staff Hourly $

i. GIS/CADD Operator Hourly $

2. Services to be Provided by the Vendor related to the Donor Sites

a. Backhoe with flat plates (includes mechanical and hand shovel excavation Equipment and mobilization)

Hourly $

b. Track-hoe with flat plates (includes mechanical and hand shovel excavation Equipment and mobilization)

Hourly $

c. Bucket traps (includes equipment and maintenance) Per bucket $

d. Equipment to hold and transport tortoises from donor site to recipient site (Includes containers and other appropriate equipment approved by FWC)

Per unit $

e. GPS unit with appropriate accuracy to complete surveys Per day $

f. Miscellaneous Items (other minor incidentals required for field work including flagging tape, pin flags)

Per task $

3.

Services to be provided by the Vendor related to the recipient site(s) provided by the Vendor

a. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

b. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

c. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

d. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

e. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $ Average Cost Per Tortoise if using more than one Recipient Site

(If using multiple recipient sites, price per tortoise must be listed per site above) Example: to average cost for 2 sites, add both per tortoise costs and divide by 2 to get the average cost per tortoise for 2 sites

AVERAGE

Cost/Tortoise

f. Per tortoise fee for recipient site(s) provided by FDOT Per tortoise $2,000.00

g. Proof of reserved capacity for tortoises at recipient site (includes all efforts for providing)

Each $

h. URTD testing (if required by recipient site) Per tortoise $

i. Exclusionary fence installation on Recipient site provided by vendor (if not already included in per tortoise fee above) Linear foot $

j. Miscellaneous items (if not already included in per tortoise fee) Each $

4.

Exclusionary fence installation at donor sites or recipient sites other than those provided by the Vendor

a. Exclusionary fencing – hay bales Each $

b. Exclusionary fencing – silt fence (includes clearing and grubbing for installation)

Linear foot $

c. Exclusionary fencing – other material Linear foot $

d. Trenching equipment to clear and grub for exclusionary fence installation Hourly $

e. Miscellaneous items (flagging, survey stakes, pin flags, etc.) Per task $

5. Services to be provided by the Vendor related to bat exclusions

a. Exclusionary Netting 50’ Roll $

b. Exclusionary Netting 100’ Roll $

c. Exclusionary Netting 200’ Roll $

d. Bat Houses (Includes poles) for 250 bats Each $

e. Bat Houses (Includes poles) for 1000 bats Each $

f. Sealant Per square yard $

Total (sum) of all lines above with $

*The Unit Rate will be used for payment purposes and will be included in Exhibit “B”, Method of Compensation, Table 1. The Total (sum) of all lines above with $ will be used to determine the proposer’s price score.

**If you are using more than one recipient site, pricing must be listed for the cost per tortoise at each site.

List “Site Name” in space allotted. If only using one recipient site, insert that cost per tortoise and note the site Name. No Average cost is needed if only using one site.

Insert a cost in the Unit Rate column next to each $. If a cost for any item is included in another line item, note in the Unit Rate column $ 0.00 included in cost for Item 2a. If there is no cost for an item because equipment is owned and there is no extra charge for this, note in the Unit Rate column, $ 0.00 Company Owned. Failure to insert cost without an explanation may cause the Vendor to be deemed non-responsive. Any rate deemed by the Department as unbalanced, unreasonably high, or unreasonably low, may cause the Vendor to be deemed non-responsive.

The Unit Rates above shall be for the original contract period and any renewals thereof as amended by the contract. All Unit Rates above shall include all costs associated with providing the services described in Exhibit “A”, Scope of Services and any amendments or revisions thereto.

The Department will verify the Total (sum of all lines) and reserves the right to re-calculate and correct this amount if calculated improperly.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 1% MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the Proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

Form No. 2 Continued

EXHIBIT “B”

METHOD OF COMPENSATION

DOT-RFP-24-5002-TORT

District Five Gopher Tortoise Relocation and Wildlife Monitoring Services

1.0 PURPOSE:

This Exhibit “B” defines the limits of compensation to be made to the contractor for the services set forth in Exhibit “A”, Scope of Services, and the method by which payments shall be made.

2.0 FUNDING:

The total funding currently available is $300,000.00. The Department, based on need and availability of budget, may increase or decrease the amount of funding available as the Department determines is appropriate by Letter of Authorization (LOA). Each Letter of Authorization will detail the amount of funding being added and the total amount authorized to date.

The Vendor shall not provide services that exceed the total funding currently available without an approved Amendment or LOA from the Department.

3.0 COMPENSATION

This is a term Agreement for an indefinite quantity whereby the Vendor agrees to furnish services on an as-needed basis, during a prescribed period of time. This is a Task Work Order driven Agreement. No work shall be performed except pursuant to specific written authorizations issued by the Department (“Task Work Order”). Each Task Work Order will specify the amount of compensation that will be paid for the performance of the work described therein. Execution of this Agreement does not guarantee that the work will be authorized. Furthermore, the Vendor is providing these services on a nonexclusive basis. The Department, at its option, may elect to have any of these services set forth herein performed by other Vendors or Department staff.

3.1 Basis of Compensation

Vendor will be paid the lump sum amount in full for proper completion of all the work identified to be included in the lump sum amount, regardless of the time, effort, or expense of the Vendor in performing that work. The Vendor may be paid a portion of the lump sum amount as a progress payment based on the percentage of the total lump sum work that has been completed, accepted by the Department, and properly invoiced by the Vendor during any billing period. Payment of the lump sum amount will constitute full compensation for the work and no additional compensation will be paid for overhead, operating margin, expenses, travel, costs, or any other matter.

3.2 Actual Expenditures

In addition to the hourly rates the Vendor will be reimbursed at actual cost for the expenses that are beyond normal business expenses as invoiced and approved by the department. Normal Business Expenses are considered to be the allowable and allocable expenses that the business would incur in the normal course of conducting business with the Department. These include, but are not limited to overhead, building maintenance, computers, training, utilities, communications travel, office supplies, copies, presentation materials, pamphlets and brochures, which are included in the hourly billing rates.

4.0 LIQUIDATED DAMAGES

In the event the Vendor fails to complete the work within the time stated in the Services Period as stated in Exhibit “A”, Scope of Services of that Task Work Order, the Vendor shall pay, not as penalty, but as liquidated damages, the amount defined in Exhibit “A”, Scope of Services of this Agreement. The Department has the right to apply, as payment on such damages any money the Department owes to the Vendor. Liquidated Damages will be assessed and deducted from the monthly Lump Sum invoice as per section 5.0 below.

5.0 PROGRESS PAYMENTS:

The Vendor shall submit monthly invoices (3 copies) in a format acceptable to the Department. Payment shall be made at the unit billing rates in Table 1 below, for services provided, as approved by the Department. The contract unit rates shall include the costs of salaries, overhead, fringe benefits, and operating margin.

Payment for expenses shall be made on the basis of actual allowable cost incurred as authorized and approved by the Department.

The Vendor shall submit monthly invoices (3 copies) in a format acceptable to the Department. Payment shall be made to the Vendor for services provided plus actual allowable costs. The invoice shall include documentation of man-hours provided and itemization of costs incurred (including receipts).

Invoices shall be submitted to: Florida Department of Transportation Attn: Project Manager MS-501 719 South Woodland Boulevard DeLand, Florida 32720-6834

The Vendor has certified that ____% MBE utilization would be achieved for this contract. If MBE utilization was certified by the Vendor, an MBE payment certification form shall be submitted with each invoice to verify the MBE utilization.

5.1 Liquidated Damages

Monthly at the time of invoice the Project Manager shall verify that no Liquidated Damages are due prior to approving any invoice. In the event that liquidated damages are due, the invoice shall be reduced by the amount due for the corresponding event at the rate shown in Exhibit “A”, Scope of Services. The Department reserves the right to reduce any payment by any amount due under the Liquidated Damages provisions within this contract.

6.0 DETAILS OF COSTS AND FEES:

Details of the Contractor’s billing rates for the performance of the services are contained in Table 1 listed below.

7.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

Table 1

ITEM SERVICE UNIT *UNIT RATE

1. Services to be provided by the Vendor

a. Project Manager Hourly $

b. Authorized Agent Hourly $

c. Support Staff (gopher tortoise support) Hourly $

d. Support Staff (bald eagle support) Hourly $

e. Support Staff (bat support) Hourly $

f. Exclusionary Fence Installer Hourly $

g. Backhoe/Track-hoe Operator Hourly $

h. Administrative Staff Hourly $

i. GIS/CADD Operator Hourly $

2. Services to be Provided by the Vendor related to the Donor Sites

a. Backhoe with flat plates (includes mechanical and hand shovel excavation Equipment and mobilization)

Hourly $

b. Track-hoe with flat plates (includes mechanical and hand shovel excavation Equipment and mobilization)

Hourly $

c. Bucket traps (includes equipment and maintenance) Per bucket $

d. Equipment to hold and transport tortoises from donor site to recipient site (Includes containers and other appropriate equipment approved by FWC)

Per unit $

e. GPS unit with appropriate accuracy to complete surveys Per day $

f. Miscellaneous Items (other minor incidentals required for field work including flagging tape, pin flags)

Per task $

3.

Services to be provided by the Vendor related to the recipient site(s) provided by the Vendor

a. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

b. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

c. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

d. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

e. Per tortoise fee for recipient site(s)**Site Name: Per tortoise $

f. Per tortoise fee for recipient site(s) provided by FDOT Per tortoise $2,000.00

g. Proof of reserved capacity for tortoises at recipient site (includes all efforts for providing)

Each $

h. URTD testing (if required by recipient site) Per tortoise $

i. Exclusionary fence installation on Recipient site provided by vendor (if not already included in per tortoise fee above) Linear foot $

j. Miscellaneous items (if not already included in per tortoise fee) Each $

4.

Exclusionary fence installation at donor sites or recipient sites other than those provided by the Vendor

a. Exclusionary fencing – hay bales Each $

b. Exclusionary fencing – silt fence (includes clearing and grubbing for installation)

Linear foot $

c. Exclusionary fencing – other material Linear foot $

d. Trenching equipment to clear and grub for exclusionary fence installation Hourly $

e. Miscellaneous items (flagging, survey stakes, pin flags, etc.) Per task $

5. Services to be provided by the Vendor related to bat exclusions

a. Exclusionary Netting 50’ Roll $

b. Exclusionary Netting 100’ Roll $

c. Exclusionary Netting 200’ Roll $

d. Bat Houses (Includes poles) for 250 bats Each $

e. Bat Houses (Includes poles) for 1000 bats Each $

f. Sealant Per square yard $