Addendum_1_bid_2894_25.pdf

STATE OF NEW HAMPSHIRE

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

BUREAU OF PURCHASE AND PROPERTY

STATE HOUSE ANNEX

25 CAPITOL STREET

CONCORD, NEW HAMPSHIRE 03301-6398

Date of Change: January 13, 2025

ADDENDUM # 01 TO BID INVITATION #2894-25

DATE AND TIME OF BID CLOSING: 1/21/2025 10:30 AM

FOR: Recycling

Question 1: Line 84, Liquor Store 32 listed as 6 yards 2x/week State Response: Change to 1x/week.

Question 2: NHTI would like to add the following locations.

State Response: Please see updated offer sheet.

Question 3: Is there a bid bond and/or performance bond requirement.

State Response: There is no bid bond/[performance bond requirement.

Question 4: Would you please provide the current vendor and pricing schedule.

State Response: See State of NH website:

Statewide Bids and Proposals | Procurement and Support Services | NH Department of Administrative Services

Question 5: Are Any locations locked/gated?

State Response: Not that we are currently aware of.

Question 6: The specification details that equipment must be new, does this include the truck used to service.

State Response: The equipment for pick up and deliveries does not need to be new.

Question 7: APPENDIX A, Form Number P-37, AGREEMENT - Is below applicable to the services to be rendered resulting from this Request for Bid for Recycling Collection Services? Contractor would not provide coverage for property is does not own or would have custody over? Please clarify.

State Response: The insurance is required coverage in the case for which damages for property could accrue during pick-ups and or deliveries to state property.

Question 8: INSURANCE, 14.1.2 special cause of loss coverage form covering all Property subject to this subparagraph 10.2 herein, in an amount not less than 80% of the whole replacement value of the Property.

State Response: See State Response Question 7.

Question 9: PROPERTY OWNERSHIP/DISCLOSURE, 10.2 All data and any Property which has been received from the State, or purchased with funds provided for that purpose under this Agreement, and shall be the property of the State, and shall be returned to the State upon demand or upon termination of this Agreement for any reason.

State Response: This would not include returns since the statewide contract is for pick up and disposal.

https://apps.das.nh.gov/bidscontracts/bids.aspx

Question 10: This pdf bid document contains reference to Appendix A, Excel doc above reflects Attachment B. We just want to make sure that Exhibits and Attachments are ultimately labeled and referenced correctly so that they align with the contract.

State Response: Appendix A is our sample P-37 contract, Attachment B is not referenced. Vendor offer sheet is Attachment 1.

Question 11: Locations that list Cardboard Only as well as a few areas that only accept cardboard/paper have both a Single Streamline and a Cardboard line. In past, we place in N/A under the Single Stream pricing since it does not apply. Does the State still want the N/A on those locations or leave blank?

State Response: The State reserves the right to select either single stream or Cardboard and both should be included in the bid response.

Question 12: Request to add 4 locations and update 1 containers size.

State Response: Please see updated offer sheet, updates are highlighted in yellow.

Question 13: How is the contamination charge calculated and applied to both the Rolloff and front load containers -is it an additional per ton or per yard fee or for the entire load?

State Response: This would be a flat rate based on container size.

Question 14: If we're supposed to wait for state inspection of contaminated loads - how will we know if a load is contaminated prior to picking up the closed receiver boxes?

State Response: See Bid section 30.2.3.

Question 15: If we're told to wait for contamination inspection, are we eligible for a waiting fee or a trip charge if we're unable to service the container?

State Response: See Bid section 30.2.3.

Question 16: How will the state determine which sites will be awarded as OCC vs Single Stream? Do some locations require both OCC and single stream service (2 separate pieces of equipment) or does each site have one or the other?

State Response: See Bid column J for comments for services requested known. If not specified, state is requesting pricing to be available for both services of Streamline and Cardboard.

Question 17: Does the state currently have standardized recycling reporting? Can you provide an example of historical reporting requirements prior to bid award?

State Response: Please see additional Attachment 2.

Question 18: On the MSW contract bid sheet, there was a column for monthly rental in the event of will call locations. Can you add the same column to this bid?

State Response: The only rental fee is on large containers; we will not be adding rental for smaller containers.

Question 19: Historically the State would award one vendor per location using the lowest combined rate. Will you do this on this bid?

State Response: See State response to question 16.

PURCHASING AGENT: CARRIE MARTIN

Email: NH.Purchasing@das.nh.gov

NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE

PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER

SPECIFICATIONS REMAIN UNCHANGED AND VALID.

RESPONDENT BUSINESS NAME: ______________________________________________________________

ADDRESS: __________________________________________________________________________________

PRINT NAME: __________________________________SIGNATURE: ________________________________

TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________

Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.

mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx