Addendum 1 - ARFQ EDD25.07.pdf

Proc Folder: 1479333

State of West Virginia Agency Request for Quote

Info Technology

Doc Description: IBM iSeries Servers Power S1024

Proc Type: Agency Purchase Order

Date Issued Solicitation Closes

2024-08-12 2024-08-22

PROCUREMENT OFFICER

DEPARTMENT OF EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON

us

VENDOR

WV 25305

Vendor Customer Code:

Vendor Name :

Address:

Street:

City:

State:

Principal Contact :

Vendor(Contact Phone:

10:30

FOR INFORMATION CONTACT THE BUYER

Michelle L Childers

(304) 558-2686 michelle.childers@k12.wv.us

Vendor Signature X

Solicitation No

ARFQ 0402 EDD2500000007

·Country:

Extension:

FEIN#

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 12, 2024 Page 1

Reason for Modification:

Addendum No. 1 issued to publish the pre-bid sign-in sheet.

Version

Zip:

DATE

FORM ID: WV-PRC-ARFQ-002 2020/05

The West Virginia Department of Education, Division of Data Management and Information Systems is soliciting bids to establish a contract for the one-time purchase and installation of IBM iSeries Servers Power S1014, per the attached Instructions to Bidders, Terms and Conditions and specifications.

Amount bid for all commodity line items must be inclusive of shipping and delivery fees and travel fees. Shipping & delivery, and travel fees charged separately will be the responsibility of the vendor and shall not be paid by the agency.

DEPARTMENT OF

EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON

Line Comm Ln Desc

WV

2 Server: IBM Power S1024 (Production)

Comm Code Manufacturer

43222625

Extended Description:

Qty

DEPARTMENT OF

EDUCATION

OFFICE OF

INFRASTRUCTURE &

NETWORK OPERATIONS

1900 KANAWHA BLVD E,

BLDG 6 RM 550

CHARLESTON

Unit Issue

1.00000 EA

Specification

WV

Unit Price Total Price

Model#

Server: IBM Power S1024, Part Number: 9105-42A-OOOO (Production).

Amount bid for all commodity line items must be inclusive of shipping and delivery fees and travel fees. Shipping & delivery, and travel fees charged separately will be the responsibility of the vendor and shall not be paid by the agency.

Date Printed: Aug 12, 2024 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05

DEPARTMENT OF

EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON WV

Line Comm Ln Desc Qty

DEPARTMENT OF

EDUCATION

OFFICE OF

INFRASTRUCTURE &

NETWORK OPERATIONS

1900 KANAWHA BLVD E,

BLDG 6 RM 550

CHARLESTON

Unit Issue

3 Server: IBM Power S1024 (Disaster Recovery) 1.00000 EA

Comm Code Manufacturer Specification

43230000

Extended Description:

Server: IBM Power S1024, Part Number: 9105-42A-OOOO (Disaster Recovery).

WV

Unit Price Total Price

Model#

Amount bid for all commodity line items must be inclusive of shipping and delivery fees and travel fees. Shipping & delivery, and travel fees charged separately will be the responsibility of the vendor and shall not be paid by the agency.

INVOICE,TO

DEPARTMENT OF

EDUCATION

BLDG 6, RM 700

1900 KANAWHA BLVD E

CHARLESTON

Line Comm Ln Desc

WV

4 Implementation and Migration Services

Comm Code Manufacturer

43222625

Extended Description:

Implementation and Migration Services

Qty

DEPARTMENT OF

EDUCATION

OFFICE OF

INFRASTRUCTURE &

NETWORK OPERATIONS

1900 KANAWHA BLVD E,

BLDG 6 RM 550

CHARLESTON

Unit Issue

1.00000 EA

Specification

WV

Unit Price Total Price

Model#

Vendor will be solely responsible for all installation, configurations, license transfers, data migrations and synchronization for both the Production (Charleston) and Disaster Recovery Systems (Morgantown).

Line

Event

Pre-Bid Meeting 1 0:00AM EST

Question Deadline 4:00PM EST

Date Printed: Aug 12. 2024 Page 3

Event Date 2024-08-08

2024-08-12

FORM ID: WV-PRC-ARFQ-002 2020/05

Document Phase Document Description Page

EDD2500000007 Draft IBM iSeries Servers Power S1024

ADDITIONAL TERMS AND CONDITIONS

See attached document(s) for additional Terms and Conditions

SOLICITATION NUMBER: ARFQ EDD2500000007

Addendum Number: No.01

The purpose of this addendum is to modify the solicitation identified as ("Solicitation") to reflect the change(s) identified and described below.

• I

Applicable Addendum Category:

Modify bid opening date and time

Modify specifications of product or service being sought

Attachment of vendor questions and responses

[ ✓ I Attachment of pre-bid sign-in sheet

Correction of error

Other

Description of Modification to Solicitation:

Addendum issued to publish and distribute the attached documentation to the vendor community.

1) The purpose of this addendum is to publish the pre-bid sign-in sheet.

No additional changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012

ATTACHMENT A

Revised 6/8/2012 ', Please Note:

Solicitation Number: ARFQ EDD2500000007

Date of Pre-Bid Meeting: 08/08/2024 at 1 0:00AM

Location of Prebid Meeting: WVDE-Bldg. 6, Room 550

Vendors must sign-in on this sheet to verify attendance at the Pre-Bid meeting.

Failure to legibly sign in may be grounds for declaring a vendor ineligible to bid.

For further verification, please also provide a business card if possible.

Firm Re~resented:* Re~ Name (Printed}: Firm Address: Tele~hone #: Fax#: Email:

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*One Vendor Per Representative - No one individual is permitted to represent more than one vendor at the pre-bid meeting. Any individual that does attempt to represent two or more vendors will be required to select one vendor to which the individual's attendance will be attributed The vendors not selected will be deemed to have not attended the pre-bid meeting unless another individual attended on their behalf

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: EDD2500000007

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor's representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Revised 6/8/2012