Addendum 1 Answers to Questions KK23-06-O.pdf
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- Attached to
- Event Planner
- Solicitation number
- KK23-06-O
- Issued by
- Wisconsin
About this file
This is Addendum 1 to UWM Bid #23-06-O, issued by the University of Wisconsin-Milwaukee Purchasing Department on December 7, 2022, providing clarifications to bidders responding to a Request for Proposal for event planning and catering services at the Jann Serr Studio space in Kenilworth Square East. The underlying contract opportunity is structured as a potential six-year revenue-based agreement with two distinct lots, each with different compensation models and requirements for responding vendors.
The addendum clarifies critical revenue-sharing terms for both lots. For Lot 1, which operates on a straight percentage model, vendors must propose a single flat overall percentage share of revenues back to UWM per event, with no tiered percentages permitted across different revenue categories. Revenue subject to the percentage share includes room rental, food, and bar revenues only, explicitly excluding labor charges, service charges, linen and decor rentals, and taxes. Lot 2 offers an alternative structure requiring 75% of room fees remitted to UWM plus an additional financial incentive or alternative structure, which allows greater flexibility in proposal design compared to Lot 1's standardized approach.
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Other files
| File | Type | Posted |
|---|---|---|
| Exhibit B Revenue Proposal Sheet.xlsx | XLSX spreadsheet | |
| Exhibit B attachment - use to base amounts JSS 2223 Rate sheet.docx | DOCX document | |
| KK-23-06_O RFP Event Planner.doc | DOC document | |
| Exhibit D - KenilworthFloorplan and photos.pdf |
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Text version
Kathy Kercheck UWM Purchasing
DATE: December 07, 2022
RE: ADDENDUM 1
UWM BID # 23-06-O
Event Planner
Notice to All RFP Responders: The following are responses to the questions received.
Question #1: [Regarding Exhibit B Revenue Proposal] For Lot 1-Straight Percentage-Are we able to propose tiered percentages back to UWM (example, one percentage for Room Rental and another for food and another for alcohol beverages) or does this need to be a flat percentage for all?
Answer: No, for Lot One, quote only one flat overall percentage share of revenue per event to UWM. Any other structure may be proposed for lot 2 given the 75% of room fee to UWM + financial incentive/structure on top of that
Question #2: For Lot 1 It states that the percentage would be for all revenues. When you state all revenues we are assuming this means room rental revenue, food revenue and bar revenue, and would NOT mean labor charges, service charges, linen and décor rentals, taxes, etc. Can you please confirm this is the case?
Answer: Correct, UWM will specify in Contract if Lot 1 model is awarded, that revenue share would be on the Room Rental, Food and Bar, and exclude any labor, linin, decor, etc.
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