Addendum #1
21 KB Posted
- Solicitation number
- 23-14
- Issued by
- Peach County, Colquitt City, Georgia
About this file
This Addendum #1 document clarifies vendor requirements and specifications for Rockdale County Board of Commissioners' Invitation to Bid #23-14 for fuel supply services. The county seeks qualified vendors to supply gasoline and diesel fuel beginning August 1, 2023, through July 31, 2024, with options for two one-year renewal periods. Deliveries are anticipated approximately every two weeks in volumes of approximately 8,000 gallons, with storage capacity of 10,000 gallons per fuel type. The original bid deadline of June 9, 2023, was extended to September 14, 2023, at 2:00 p.m. No bidders' conference or Zoom opportunity for bid opening observation is available. Vendors must submit a plan of action with their bid proposals, acknowledge receipt of all addenda to avoid non-responsiveness determination, and use Macon as the OPIS pricing city for bid calculations. No subcontractors are permitted, and the current vendor is Walthall Oil Company.
Payment terms are established at Net 30, and no bonds are required for this fuel supply contract. Proposals must include Material Safety Data Sheets, technical product information, and specifications. Electronic signatures via DocuSign are not acceptable; only original signatures will be considered responsive. DEF and fuel additives are not required products for this procurement. Reporting requirements include electronic invoicing, specification sheets, and technical product documentation. The county reserves discretion regarding potential bid award splitting among multiple vendors. Award announcements will be considered at the June 12, 2023, board meeting, with delivery expected to commence on August 1, 2023.
Text of this file
BID: 23-14 Fuel Addendum Posting Date: 5/9/2023 Addendum # 1 Posting Date: 5/26/2023.
Closing Date: 6/9/2023
The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Checklist for Bid Documents in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsiveness. Firms are encouraged to review the contents of this document and to respond accordingly.
Addendum #1: The purpose of this document is to provide answers to vendor questions. Please see Questions and Answers included herein.
1. What are your office hours for bid delivery via FedEx or UPS?
Our office hours are 8am-5pm Monday-Friday (excluding holidays). Closed from 12pm-1pm for lunch.
2. When is the first board meeting after the opening?
June 12, 2023
3. What OPIS city should be used for pricing?
Macon
4. Is there a conference call or zoom opportunity to listen to bid openings?
No
5. Are subcontractors allowed to be utilized for this contract?
No
6. Who is the current vendor?
Walthall Oil Company
7. What is the expected start date for deliveries?
August 1
8. Can you please provide your payment terms (Net 30, 45, 60 etc.)?
Net 30
9. Will bids be considered responsive if electronic signatures are used? (i.e., DocuSign) No
10. Are MSDS’s only required to be submitted upon award or does that need to be submitted with the proposal?
Proposal
11. Are we to submit a plan of action with bid submission or upon award?
Bid submission
12. Is the renewal option for (2) one-year renewals or for (1) two-year renewal?
Two one – year renewals.
13. How often do they take deliveries of each type of fuel?
Approximately every two weeks
14. Is DEF a needed product?
No
15. Are additives needed?
No
16. What is the average size of the fuel deliveries?
8,000 gallons
17. How big are the tanks for each product?
10,000 gallons
18. Do you anticipate splitting the award?
Depends
19. Are there bonds required for this bid?
No
20. Are there any reporting requirements? If yes, please describe them.
Electronic invoicing, spec sheets, technical information regarding products
Other files
| File | Type | Posted |
|---|---|---|
| Award Information | — | |
| Contract for Fuel | — | |
| Amendment #2 | — | |
| Award Information | — | |
| Award Information | — | |
| Award Information | — |
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