Addendum #1 7-10-2025.pdf

Date Printed: Jul 10, 2025 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Construction

Proc Folder: 1714759 Reason for Modification:

Doc Description: Cacapon Resort State Park Ph2 Trails - "Lowlands" Addendum #1 issued to publish pre-bid sign in sheet, agency responses to vendor submitted questions,..... See Page 2 for complete infoProc Type: Central Purchase Order

Date Issued Solicitation Closes Solicitation No Version

2025-07-10 2025-07-21 13:30 CRFQ 0310 DNR2500000017 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Joseph (Josh) E Hager III

(304) 558-2306 joseph.e.hageriii@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Jul 10, 2025 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

Reason for Modification:

Addendum #1 issued to publish pre-bid sign in sheet, agency responses to vendor submitted questions, and extend bid close date until 7/21/25 @ 1:30 PM ET

ADDITIONAL INFORMATION

he West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Division of Natural Resources to establish a contract for the construction of 15.54 miles (82,040 ft.) of Mountain Bike Trails at Cacapon Resort State Park per the attached specifications and terms and conditions.

INVOICE TO SHIP TO

DIVISION OF NATURAL

RESOURCES

DIVISION OF NATURAL

RESOURCES

112 CALIFORNIA AVENUE CACAPON RESORT STATE

PARK

BLDG 4 818 CACAPON LODGE DR

CHARLESTON WV BERKELEY SPRINGS WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building Construction Services

Comm Code Manufacturer Specification Model #

72120000

Extended Description:

Construction of "Lowlands" trail at Cacapon Resort State Park.

SCHEDULE OF EVENTS

Line Event Event Date

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

ATTACHMENT A

RFI: Vendor Questions for CRFQ DNR 25*17 Cacapon Bike Trails - Lowlands

Q.1. If machines cannot be driven into or across the creek beds, what methods for installation of the bridge abutments would be acceptable?

A. It is the contractor’s responsibility to determine appropriate methods for bridge abutment installation. All construction activities must remain within the approved Limits of Disturbance and the Ecological Delineated Boundary. No equipment is permitted within the creek beds, and proposed methods must comply with all environmental and permitting constraints.

Q.2. Boardwalk Water Crossing - Please provide acceptable span length for this design (8/C904).

A. Span distance for 2”x8” stringer is 4’-0” on center and span distance for 2”x12” stringer is 8’-

0” on center.

Q.3. Are riprap dissipaters required at all grade reversals or just the corners/berms? (Detail notes on C905&906)?

A. No, only at corners and berms as specified on Details C905 and C906. However, they must also be installed at any location where concentrated water flow may cause scouring.

Q.4. Table for the log bridge stringers on C908 is not legible.

A. See Table-1 below:

Q.5. Can we add line for GC's added to bid form (bond, mobe, sign, etc).

A. No.

Q.6. Are the base bid items unit price or lump sum? 12000-1.3-J says Lump Sum, but bid form is

UP.

A. Specification Section 12000-1.3-J, Part B currently states that payment shall be made at the

Lump Sum (LS) price. This will be revised to reflect that payment shall be made at the bid unit price, consistent with the bid form. For clarification, any overages beyond the stipulated unit quantity will be evaluated and, if approved, paid at the end of the project as deemed appropriate.

Q.7. Are the "proposed area of heavy rock texture" shown on the plans included in the Rock

Armoring unit price qty?

A. Yes.

Q.8. Provide bridge width, C908.

A. 6’ width

Q.9. What is meant my Ephemeral Boardwalk/Rock Crossing (C206, 211)? Are those items included in the unit price qty's?

A. The “UNT-##” labels on the trail plans match the stream and wetland impact map that accompanies the U.S. Army Corps of Engineers Nationwide Permit verification (LRP-2024-

00245). In that permit package each label stands for “Unnamed Tributary” followed by a numerical identifier (e.g., UNT-01, UNT-02) so every individual, unnamed drainage channel that the project crosses can be tracked separately for design, construction, and permitting purposes.

The designation following each UNT-## refers to the approved crossing type for the Unnamed

Tributary. These crossing types correspond directly to the unit price line items in the bid form.

Q.10. What are the UNT-## designations representing?

A. The “UNT-##” labels on the trail plans match the stream and wetland impact map that accompanies the U.S. Army Corps of Engineers Nationwide Permit verification (LRP-2024-

00245). In that permit package each label stands for “Unnamed Tributary” followed by a numerical identifier (e.g., UNT-01, UNT-02) so every individual, unnamed drainage channel that the project crosses can be tracked separately for design, construction, and permitting purposes.

Q.11. At the pre-bid, removal of the 3" DBH limitation was discussed verbally. Can you confirm this is the case or will the 3" DBH limitation still be in effect for all of these projects?

A. The 3" DBH limitation does not apply to this project. Bat habitat areas have been clearly delineated on the plans and must be strictly avoided. The contractor is responsible for minimizing tree removal to the greatest extent practicable while remaining within the approved ecological boundary.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

1. To publish vendor questions and responses.

2. To publish pre-bid sign-in sheet.

3. To extend the bid close date until 7/21/2025 @ 1:30 PM ET

Text4: CRFQ DNR25*17