Addendum 1
108 KB Posted
- Solicitation number
- RFP22-19
- Issued by
- Chatham County, Georgia
About this file
This is Addendum 1 to Request for Proposal 22-19 issued by the Savannah-Chatham County Public School System (SCCPSS) in Georgia for Library Media Books, Materials, and Support Services. The addendum clarifies submission requirements and modifies the proposal due date to December 7, 2021, at 2:00 p.m. The solicitation seeks one or more qualified full-service suppliers or jobbers to provide library books, non-print resources, and ancillary services to approximately 51 media centers within the school system. Successful vendors will be listed in the SCCPSS Annual Bid Contract Book as approved vendors for library media and materials; however, no specific orders are guaranteed. Respondents must answer all questions, accept all required terms and conditions, comply with free shipping requirements, and follow all cataloging and processing specifications outlined in the RFP.
Key clarifications provided in the addendum address submission formatting, documentation requirements, and signature protocols. The RFP requires written signatures only; electronic signatures are not acceptable at this time. Vendors must submit exhibits A through E in a separate email with the subject line "RFP 22-19 Fee Proposal Exhibits A-E." All proposals should follow the format specified on page 38 of the RFP. Regarding cataloging specifications, vendors must provide fully catalogued records in US MARC format following SCCPSS cataloging specifications and include sample barcode labels; these materials should be attached directly to the relevant RFP section rather than submitted on CD-ROM or flash drive. For scope of services, vendors may select their own titles for categories in Appendix 2 rather than using a test order. The contract will guarantee a percentage discount for orders exceeding $5,000.00 for participating vendors.
Text of this file
Library Media Books/Materials & Support Services (Annual Contract)
Number: RFP 22-19
Addendum # 1
The information contained in this document shall become an official part of the original document and shall be acknowledged as noted on the Certification Form
(Form 1) of solicitation document in the space provided. Failure to acknowledge receipt of an addendum may result in a status of non-responsive. Firms are encouraged to review the contents of this document and to respond accordingly.
Addendum No. 1 is issued to answer questions submitted prior to request for inquiry deadline and to change the proposal due date to December 7, 2021, at 2:00 pm. The questions and answers are as follows:
Question Answer
1. Are you looking for a jobber for this bid?
Yes
2. Are electronic signatures acceptable on the forms with the above RFP?
We require written signature. No electronic signatures at this time.
3. On page 44 (Appendix 2) it states to “provide a fully catalogued record, in full US MARC, and following SCCPSS cataloging specifications.
Include sample barcode labels.”
Please provide a sample (copy) of what a MARC record will look like with our specifications as well as a sample barcode label.
4. Where are we to include the MARC records and sample barcode labels. Could you let me know if these are needed, and if so, where are we to put them in this RFP?
Please attach a sample (copy) to the
RFP under the section in which it was requested. No CD-ROM or flash drive is required.
5. Would you tell me where you would like exhibits A-E to be placed in the bid?
Please provide exhibits A-E in a separate email titled: in the subject line
RFP 22-19 “Fee Proposal” Exhibits A-
E.
6. Please clarify which Format you would like this
RFP submitted. There are differing instructions on pages 23 and 38.
Please ensure all information requested is in your submission. It is preferred all proposals to be submitted in the format on page 38.
7. Will you accept electronic signatures for this bid response?
See answer to question #2.
8. Under Scope of Services – Additional
Information on page 20, #6, says to provide a sample confirmation for the items listed on the test order in Appendix 1. Did not see a test order that has list of titles in Appendix 1.
Disregard #6, select your own title for categories in appendix #2.
Library Media Books/Materials & Support Services (Annual Contract)
Number: RFP 22-19
Addendum # 1
All other terms and conditions remain unchanged.
End of Addendum #1
Other files
| File | Type | Posted |
|---|---|---|
| RFP 22-19 Solicitation | — | |
| RFP 22-19 Proposal Register | — | |
| RFP 22-19 Notification | — | |
| Award Information | — | |
| RFP 22-19 Sample Contract | — |
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