Addendum 1 259985C001 final for posting.pdf
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- Solicitation number
- S-24800-00014420
- Issued by
- Deschutes County, Oregon
About this file
This document is an Addendum 1 to an Invitation to Bid (ITB) issued by the Oregon Military Department's Joint Force Headquarters, Installations Division for the COUTES Oil Water Separator and Wash Rack project. The addendum, dated August 20, 2025, provides updates and clarifications to the original solicitation, including corrections to the pump schedule, specification reference updates from section 46 07 00 to 46 23 23, and responses to bidder questions. Bidders are required to acknowledge and incorporate these changes into their submissions, with a deadline for protests by 10 AM on August 22, 2025.
The addendum addresses several key technical and procedural matters, including a denied substitution request for an oil interceptor manufacturer and clarification on system integration and control programming. A specific requirement for fencing is also detailed, specifying a 7-foot chain link fence with a 1-foot anti-climber section. The document emphasizes that OregonBuys is the official repository for solicitation documents, and bidders must submit their acknowledgment of the addendum through Exhibit 1 Bidder Submission Form Section D of the ITB. No specific pricing details or funding sources are disclosed in this addendum.
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Text version
OREGON MILITARY DEPARTMENT
JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD
INSTALLATIONS DIVISION
1776 MILITIA WAY
P.O. BOX 14350
SALEM, OREGON 97309-5047
RFQ 240048C001 Addendum 1 Page 1 of 2
August 20, 2025
Installations Division
SUBJECT: Addendum 1 to ITB 259985C001
PROJECT: COUTES Oil Water Separator and Wash Rack
TO ALL PROSPECTIVE BIDDERS AND ALL OTHERS CONCERNED
1. The changes, clarifications, omissions, additions, and alterations in, on, and to the solicitation information and specifications shall apply to the bids submitted for and to the project indicated above. Except as modified by this
Addendum, all of the terms and provisions of the Invitation to Bid (ITB) for the above listed project remain in full force and effect. This Addendum Number 1 supersedes all previous instructions pertaining to the items listed:
CHANGES TO ITB
2. Changes to ITB: The following changes are made to the ITB. (Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough).
A. Notes From the Design Firm: The pump schedule was included in the bid package, but the table needs to be updated to correct the pump naming convention and update the reference spec column. The corrected table is in the attached PDF document. A response to replace the PUMP SCHEDULE in Section 43 20 00 subsection
1.5 with the attached table would be the best bet.
We need to include an update to a specification reference. In the bid set we reference a section 46 07 00 for the
EQ-101 package system, but the actual section is 46 23 23. I there are 3 or 4 references to the old section.
Bidders shall replace 46 07 00 with 46 23 23 in all locations of reference.
B. Responses to Questions received during the open RFI Period.
1. I would like to submit this substitution request for the COUTES Wash Rack and Oil-Water Separator and
Storm Water Improvements project. We would like to become an approved manufacturer with Striem for the oil interceptor on this project. I have attached the substitution request, data sheets and warranty information.
The product link is listed below.
RESPONSE: Proposed product does not meet the requirements given in the specifications. Manufacturer does not meet experience requirements. This request is denied
2. In specification section 40-70-00.1 part 1.1 summary A.3 for the COUTES Wash Rack, it says to see section 40 70 00.2 for the prequalified System Integrator but I don't see it in the spec documents.
RESPONSE: Interclean contact information can be found in the specifications under section 46 23 23, 2.4 page 11.
3. On sheet EI-101 Instrumentation plan general note 3 it says the controls and programing is to be done by
Interclean. I am assuming the missing spec section 40 70 00.2 has their contact information.
RESPONSE: Section 40 70 00.2 is not applicable for this project
4. I received my plans from the Premier Builders Exchange in Bend, Oregon
RESPONSE: OregonBuys is the official repository for all solicitation documents.
ITB 259985C001 Addendum 1 Page 2 of 2
5. Please see attached. Which height of fence would you like 6’ or 7’ with the wildlife deterrent skirt?
RESPONSE: The fencing must meet the fencing detail provided marked: Typical Chain Link Fence and
Wildlife Skirt. 7 Feet from ground to top of post with a 1 foot anti climber as indicated on the diagram.
3. This addendum must be acknowledged and submitted for this project. By acknowledging this addendum in Exhibit 1
Bidder Submission Form Section D of the ITB, the bidder agrees they have read and understood the above mentioned changes and have incorporated those changes into their bid.
PROTEST OF ANY CHANGES TO THE ITB MADE BY THIS ADDENDUM MUST BE SUBMITTED IN
WRITTEN FORM VIA EMAIL TO SAM.A.GOFF@OMD.OREGON.GOV BY 10 AM ON August 22, 2025
Sam Goff - CPPB
Procurement & Contract Specialist
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