Addendum 1

RFP #408-22 Architectural and Engineering Services for E911/EOC Building

ADDENDUM #1

Bid Closing Date: October 12, 2022 at 10:30 a.m. - REVISED

Bid Issue Date: August 31, 2022

Addendum Issue Date: October 3, 2022

By: Melissa Hawk, Purchasing Manager

The following are amendments to the RFP #408-22 Architectural and Engineering Services for E911/EOC Building:

1. The date for the RFP opening has been revised to October 12, 2022 at 10:30 a.m. All responses are to be received no later than 10:25 a.m., October 12, 2022.

2. The following scope of work has been amended. Any reference made in the RFP to a design builder should read designer (design team).

3. The scope of work has been amended to include the below as required by Georgia Department of Community Affairs to be included in the grant application. The County will provide direction for this report to the awarded proposer.

Preliminary Architectural Report is to be provided and should include, but not limited to, the following:

Executive Summary:

Brief description of Project Area needs, Conclusions and Recommendations

Introduction:

Purpose and Scope (project objectives and methodology of evaluation)

Authorization

Previous Studies

Background:

Project Area conditions including description of needs to be addressed

Plans and photos of Target Area

Description of future facility, including floor plan with dimensions and descriptive labels for all rooms.

Projections of future needs

Evaluation of Alternatives:

Descriptions of alternative solutions considered (new construction, renovation, additions to existing structures), including cost estimates of each alternative (NOTE: for this part, we currently have an E911 office that can be used to compare updating to fit needs versus new construction.)

Site selection criteria (NOTE: for this part, the County can provide research for choosing the site seen at the pre-proposal meeting versus purchasing new land.)

Location relative to population served

Adequacy of infrastructure (access, water, fire protection, sanitary sewer, storm drainage)

Soil conditions, and topographic constraints

Assessment of impacts on existing residents & property owners, if any

Description of Proposed Project:

Identification of applicable federal, state and local design standards

Required Permits

Preliminary Site Plan showing proposed ingress – egress, vehicle circulation on-site, drop off area, regular parking and accessible parking, service access (dumpster location with truck access, mechanical room access), extensions of utilities (water, sanitary, electric, telephone), access road improvements, emergency vehicle access

Description of storm drainage outfall(s) and consideration of downstream impacts

Description of proposed/improved facilities, including preliminary floor plan with all dimensions and descriptive labels for all rooms

Detailed Project Budget:

Construction and material costs

Design and oversight fees

Funding sources

Projected Operating Revenues and Expenses (if applicable)

Project Schedule

All Preliminary Architectural Reports should include an original signature and an engineering stamp.

4. All other times, other specifications, terms and conditions remain the same as posted in the

RFP document.

The following are questions and answers to the RFP #408-22 Architectural and Engineering

Services for E911/EOC Building:

QUESTION: What is the grant # for this project that we are requested to reference on the forms on page 112 and 113?

ANSWER: Please leave this information blank, as we do not have a grant number at this time.

We must have the complete design and all documents ready to go to bid for construction services in order to receive the extra points towards the application score in order to be approved the grant funding.

QUESTION: The forms that begin on page 114-133 in the RFP are intended for the general contractor to complete as the design teams would not need to hire tradesmen/ labor for the design effort. Can we omit these forms from our submittal or would rather us to complete as much as possible and indicate “N/A” for the trade and staffing sections?

ANSWER: Please complete all forms as necessary as the forms are required for the CDBG grant process.

QUESTION: There are liquidated damages listed (page 34), which are not relative to the design effort as we will not be building the facility. Can we omit this?

ANSWER: Due to the fact that the design must be completed within the timeframe allotted in the

RFP and subsequent contract to be included in the grant application; liquidated damages stand.

QUESTION: There is a bid bond requested (page 98-99), which is not relative to the design effort as we are covered by our professional liability insurance and are not bidding for the construction of the facility, can we omit this form?

ANSWER: Due to the fact that the design must be completed within the timeframe allotted in the

RFP and subsequent contract to be included in the grant application; the County must ensure that the chosen proposer enters into a contract. Hence the requirement of the Bid Bond. This Bid Bond will be returned/shredded once the contract has been executed. Professional Liability Insurance does not give assurance that a contract will be signed; therefore, a bid bond of 5% is required.

QUESTION: Under Tab C (page 36), it is mandated that everyone wear ID badges on- site, are these needed for the design team and if so, will the County issue these?

ANSWER: The County will not issue ID badges for projects not within the Courthouse. If it is not within the company policy of the awarded proposer to issue ID badges, some other means must be used to easily identify employees working on-site.

QUESTION: In relation to the Section 3 forms found from page 144-133 in the RFP, they are required for the report of labor and maintenance during their work on site of a federally funded project (full or partial).

ANSWER: In both the 2019 CDBG award to the County and the 2022 CDBG Manual, we were advised that some FF & E work, to include design, can have Davis Bacon requirements. If you feel that does not apply to your work for design, please mark N/A and return all the documents in the RFP package as required by both the State and Federal entities awarding the grant.

QUESTION: In relation to the liquidated damages, you mentioned that the deadline was fixed in order for the county to receive Federal funds that will be applied to this project. Can you clarify if that date is for the completion of the construction or for the design? If it is for the design, can you verify how the deadline is achieved, in that, is it when the construction documents are submitted or when they are approved by the county or their representative? If the construction documents are not complete until approved by the county (which is the usual method), how could the design team be held to liquidated damages, as the date is the determine by when the county approves the documents?

ANSWER: The date of completion for this RFP contract is for the design as no construction is included in this RFP. The submission of fully approved construction documents must be received by the deadline. If the deadline is missed due to the actions of the County (as it is stated in the

RFP), then of course the Contractor will not be held liable.

Company Name Signature of Authorized Representative

Title Date

THIS DOCUMENT MUST BE COMPLETED AND SUBMITTED AS PART OF YOUR PROPOSAL