ADDENDUM_1_-_2025.10_ITB_Sundial_WWTP_Expansion_-_Prebid_Meeting_Minutes.pdf
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- Attached to
- 2025. 10 ITB Sundial WWTP Expansion Project
- Solicitation number
- 2025.10
- Issued by
- Florida
About this file
This is Addendum No. 1 to an Invitation to Bid issued by the City of Milton, Florida for the Sundial Wastewater Treatment Plant Expansion Project (ECUA Bid Number 2025-10; BDI Project No. 25560.01). The project scope includes installation of vortex grit removal equipment, a 0.25 MGD biological nutrient removal process, an additional aeration basin on the existing BNR unit, a chlorine contact chamber, and a chemical building, along with replacement of an existing mechanical screen, biosolids discharge auger, and effluent piping. Blowers, compressors, chemical storage and dosing systems, and other accessories are included in the project scope. A pre-bid meeting was held on September 17, 2025 at 10:00 AM, with sign-in sheets and attendance by City of Milton staff and Baskerville-Donovan engineers. The deadline for submitting questions and clarifications is Thursday, September 25, 2025. Bid submission is scheduled for October 15, 2025, with eligible bids due by 2:00 PM local time. Contract award is anticipated for the November 2025 City Council meeting. The project is located at 6815 Da Lisa Road, Milton, FL 32583, and site visits can be arranged for prospective bidders.
The contract term specifies Substantial Completion in 548 calendar days from Notice to Proceed (18 months) and Final Completion in 638 calendar days from NTP (21 months), with work hours from 7:00 AM to 7:00 PM. Liquidated damages are assessed at $2,000 per calendar day for failure to meet substantial completion and $1,000 per calendar day for failure to meet final completion. Bonding requirements include a 5% Bid Bond and 100% Performance and Payment Bonds. Bids are valid for 90 days to allow time for agency review and approval. The contractor is responsible for all materials, equipment, applicable sales taxes, and bills of materials prepared according to the plans and specifications, with proper storage of materials in accordance with manufacturers' recommendations. The City reserves the right to pursue Value Engineering and Owner Direct-Purchased materials after contract award.
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Text version
M. Hagler, P.E.
BDI/PNS
9/17/2025
K:\255 Milton\25560.01 Sundial WWTP Expansion\Bidding\Addenda\29743.08 Addendum 1.docx
25560.01 ADDENDUM NO. 1 1
ADDENDUM NO. 1
CITY OF MILTON
SUNDIAL WWTP EXPANSION PROJECT
September 17, 2025 ECUA Bid Number: 2025-10 BDI Project No. 25560.01
The following changes have been made to the plans & specifications for the above project:
A. CONTRACT DOCUMENTS/SPECIFICATIONS
ITEM DOCUMENT CHANGE
1. Pre-Bid Meeting Minutes
B. CONSTRUCTION PLANS
SHEET
NO. CHANGE
C. QUESTIONS AND CLARIFICATIONS
DEADLINE FOR QUESTIONS
The deadline for questions is Thursday, September 25th, 2025.
The CONTRACTOR shall acknowledge the receipt of this ADDENDUM by signing below, including a copy with the BID, and acknowledge where indicated on page 2 of the Contractor’s Proposal Form.
CONTRACTOR
BY
DATE
M. Hagler, P.E.
BDI/PNS
9/17/2025
K:\255 Milton\25560.01 Sundial WWTP Expansion\Bidding\Addenda\29743.08 Addendum 1.docx
25560.01 ADDENDUM NO. 1 2
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Agenda Minutes
PRE-BID MEETING
10:00 AM, SEPTEMBER 17,2025
ITB 2025-10 SUNDIAL WWTP EXPANSION PROJECT
CITY OF MILTON, FLORIDA
1. Sign-in Sheet is attached.
2. City Staff Present:
Engineers Present:
Richard Delp, Project Manager, Baskerville-Donovan Matthew Hagler, PE, Baskerville-Donovan
3. Scope of Work:
Installation of vortex grit removal equipment, a 0.25 MGD biological nutrient removal process, an additional aeration basin on the existing BNR unit, a chlorine contact chamber, and a chemical building. Replacement of an existing mechanical screen, biosolids discharge auger, and effluent piping is required. Blowers, compressors, chemical storage and dosing and other accessories are included.
4. Discuss Invitation to Bid Items – Carefully review 2025-10 New Wastewater Treatment Plant document for information that is required to be submitted with proposals. Omission of documentation with the bid proposal could be grounds for a non-responsive bid. However, the City reserves the right to accept or reject any bid.
Address all questions and requests for documents to Michele Williams, mwilliams@miltonfl.org .
5. Bidding –Bid Date is October 15, 2025 with receipt of eligible bids by 2:00 PM local time
a. Bid is based on items provided in Bid Form
b. Bids good for 90 days in order for all agencies needing to review the project to have ample time.
c. Submittal must include all items stated in the Submittals Technical Specifications, clearly marking pertinent information applied to the project.
6. Disposal of construction debris
a. Contractor to dispose of excess construction material in accordance with agencies having jurisdiction.
b. Work on private property is not anticipated. The City of Milton has acquired all easements for said work.
7. Contract Time/Schedule:
a. Substantial Completion 548 calendar days from NTP (18 Months)
b. Final Completion 638 calendar days from NTP (21 Months)
Work Hours – 7:00 AM to 7:00 PM mailto:mwilliams@miltonfl.org
8. Liquidated Damages (all contracts) - $2,000 per calendar day for failure to meet substantial completion and
$1,000 per calendar day for failure to meet final completion
9. Bonding – 5% Bid Bond and 100% Performance and Payment Bonds
10. Award of Contract – Anticipated for November 2025 City Council meeting.
11. Permit Conditions – FDEP Construction permits have been issued and will be included by addendum.
12. Other:
Sundial WWTP Project Address – 6815 Da Lisa Road, Milton, FL 32583
13. Questions/Comments:
14. A Site Visit can be arranged for those who need to see the site in advance of the bids.
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