Addenda 1 S000000201 Cooling Tower.pdf

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STATE OF ARKANSAS

DEPARTMENT OF TRANSFORMATION AND SHARED SERVICES

OFFICE OF STATE PROCUREMENT

501 Woodlane St., Ste. 220 Little Rock, Arkansas 72201-1023

INVITATION FOR BID

SOLICITATION DOCUMENT

SOLICITATION INFORMATION

Solicitation Number: Addenda 1 S000000201 Solicitation Issued: December 6, 2022

Description: Cooling Tower

Department: Arkansas Department of Health

SUBMISSION DEADLINE AND DELIVERY OF RESPONSE DOCUMENTS

Bid Opening Date: December 15, 21, 2022 Bid Opening Time: 10:00 a.m., Central Time

Bid responses for this Invitation for Bid must be submitted through ARBuy, the State’s eProcurement system.

It can be accessed at https://arbuy.arkansas.gov. Bids received after the submission deadline may be rejected as untimely. See section 1.2 for information regarding Live Bid Openings.

TSS OFFICE OF STATE PROCUREMENT CONTACT INFORMATION

TSS OSP Buyer: Julia Shackelford Buyer’s Direct Phone Number: 501-371-6079

Email Address: Julia.shackelford@arkansas.gov TSS OSP’s Main Number: 501-324-9316

TSS OSP

Website:

https://www.transform.ar.gov/procurement/ https://arbuy.arkansas.gov/ https://www.transform.ar.gov/procurement/

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SECTION 1 – REQUIREMENTS

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 INTRODUCTION

This Invitation for Bid (IFB) is issued by the TSS Office of State Procurement (TSS OSP) on behalf of the Arkansas Department of Health (ADH), Main Campus to obtain pricing and a contract for a Cooling Tower, manufactured by SPX Cooling Technologies, with approved alternates being EVAPCO, or B.A.C.

or an approved alternate with final approval from the ADH.

Direct all questions, comments, or concerns you may have regarding this solicitation to the TSS Office of State Procurement, not the ADH.

1.2 LIVE BID OPENING

Use the information below to view the bid opening online.

Zoom Meeting Link:

https://arkansas-gov.zoom.us/j/81508004117?pwd=YjluS3haS3o1YWF3UmVaRDlHdDJFZz09

Meeting ID: 815 0800 4117 Meeting Passcode: 460894 Dial-In Information: 877 853 5257 US Toll-free 888 475 4499 US Toll-free

1.3 CLARIFICATION OF SOLICITATION

A. Submit any questions requesting clarification of information contained in this Solicitation via the solicitation posting in ARBuy by 10:00 p.m., Central Time on or before December 9 15, 2022.

1. For each question submitted, Prospective Contractor should reference the specific solicitation item number to which the question refers.

2. Prospective Contractors’ written questions will be consolidated and answered by the State as deemed appropriate. The State’s consolidated written response is anticipated to be posted to the solicitation posting in ARBuy by the close of business on December 12 16, 2022. If Prospective Contractor questions are unclear or non-substantive in nature, the State may request clarification of a question(s) or decline to answer.

B. The Prospective Contractor should notify the TSS OSP buyer of any term, condition, etc., that precludes the Prospective Contractor from submitting a compliant, Responsive Bid. Prospective Contractors should note that it is the responsibility of the Prospective Contractor to seek resolution of all such issues, including those relating to the terms and conditions of the contract, prior to the submission of a bid.

C. Prospective Contractors may contact the TSS OSP buyer with non-substantive questions at any time prior to the bid opening.

D. An oral statement by TSS OSP will not be part of any contract resulting from this solicitation and may not reasonably be relied on by any Prospective Contractor as an aid to interpretation unless it is reduced to writing and expressly adopted by TSS OSP.

1.4 DEFINITION OF TERMS

A. Unless otherwise defined herein, all terms defined in Arkansas Procurement Law have the same meaning herein.

B. The terms “Invitation For Bid,” “IFB,” and “Solicitation” are used synonymously in this document.

https://arkansas-gov.zoom.us/j/81508004117?pwd=YjluS3haS3o1YWF3UmVaRDlHdDJFZz09

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C. The terms “ADH” and “Agency” are used synonymously in this document.

D. “Prospective Contractor” means a responsible bidder who submits a Responsive Bid in response to this solicitation.

E. “Requirement” means something required.

F. “Responsive Bid” means a bid submitted in response to this solicitation that conforms in all material respects to this IFB.

G. “Shall” and “Must” mean the imperative and are used to identify requirements.

H. “Specification” means any technical or purchase description or other description of the physical or functional characteristics, or of the nature, of a commodity or service. “Specification” may include a description of any requirement for inspecting, testing, or preparing a commodity or service for delivery.

I. “State” means the State of Arkansas. When the term “State” is used herein to reference any obligation of the State under a contract that results from this solicitation, that obligation is limited to the Department using such a contract.

J. “Brand Name References” means, unless otherwise specified in the Solicitation, any catalog brand name or manufacturer reference used in the Solicitation is descriptive only, not restrictive, and used to indicate the type and quality desired. Bids or proposals on brands of like nature and quality will be considered. If bidding or proposing on other than referenced specifications, the bid or proposal must show the manufacturer, brand or trade name, and other descriptions, and should include the manufacturer's illustrations and complete descriptions of the product offered. The State shall have the right to determine whether a substitute offered is equivalent to and meets the standards of the item specified, and the State may require the Prospective Contractor to supply additional descriptive material. The Prospective Contractor shall guarantee that the product offered will meet or exceed specifications identified in the Solicitation. Prospective Contractors not bidding or proposing an alternate to the referenced brand name or manufacturer shall be required to furnish the product according to brand names, numbers, etc., as specified in the solicitation

1.5 SPECIFICATIONS FOR FACTORY ASSEMBLED COOLING TOWER

A. The Contractor shall provide induced draft, crossflow, double flow cooling tower as manufactured by SPX Cooling Technologies, with approved alternates being EVAPCO, or B.A.C. or an approved alternate with final approval from the ADH (See Attachment A - Equipment Schedule). ADH will accept any of the three (3) cooling towers mentioned above that meet performance standards. The specifications listed below indicate the type and quality desired and not to be considered restrictive.

Number of tower fan cells must be two (2). Cooling tower should consist of two 2-cell/2-fan arrangements (four (4) cells and four (4) fans total.

1. Cooling tower physical size envelope is limited to 60’ x 73’ with a wall on one each of the short and long sides. Tower must should fit into the envelope, including clearances.

2. Tower must should be guaranteed to meet minimum requirement of 3000 GPM of water cooled from 95F to 85F at 80F design wet bulb temperature. Cooling tower performance must should be CTI certified. Tower must should be selected to operate at maximum sound levels not to exceed 80 dBA at 5’ from an air inlet face all cells operating full speed as tested by CTI guidelines. Certified sound test reports must should be included with submittal. Attenuation to be factory installed at air inlets to meet specified limits.

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B. The Prospective Contractor should provide the following information with their bid response, but must be submitted when requested by TSS OSP:

1. Shop drawings, plans, equipment schedule, and product data.

2. Suggested structural steel support including dimensions, sizes, and locations for mounting bolt holes. Include weight distribution drawings showing point loads.

3. Schematic details showing capacity controls.

4. Manufacturers operation and maintenance instructions.

5. Manufacturers certificates of warranty for equipment and thermal performance.

C. The Contractor shall factory assemble the entire unit. For shipping, disassemble into as large as practical sub-assemblies so that minimum amount of field work is required for re-assembly.

D. The Contractor shall provide an induced draft, factory packaged crossflow cooling tower. Basic construction must should be G-235 galvanized steel. Open gravity type hot water distribution basins and upper interior wetted structure must should be stainless steel. Basins must should be fitted with non-clog plastic target nozzle type metering orifices. Distribution system must should include single bottom inlet connections with PVC internal riser and lateral header piping with variable flow nozzles installed in basins to allow reduced 50% flow through tower during free cooling operation or variable pumping.

1. Each fan must should have cast aluminum airfoil blades with anti-recirculation hub assembly.

Each blade must should be of the adjustable pitch design with raised pitching boss and must should be factory preset to design conditions. A complete mechanical equipment support must should be provided on which must should be rigidly mounted a right-angle helical gear reduction unit and drive motor. Geareducer must should be of the latest five-year maintenance free type, charged with synthetic lubricant at factory and designed for 0-100% speed range. Motors must should be 40 HP, 460 volts, 3 phase, 60 cycle, 1800 RPM, TEFC, Premium Efficiency, Inverter Duty, variable torque, 1.15 service factor and suitable for cooling tower duty. Motor must should be as scheduled and must should not exceed nameplate amperage rating at design loads. Belts must should not be acceptable. Each cell must should be furnished with a fiberglass velocity recovery cylinder. An extended fan deck platform must should be provided for field assembly to allow maintenance access to all upper hot water distribution basins from a single ladder.

2. For each tower cell the cold-water basin must should be self-cleaning with depressed center section. Cold water collection basin must should be of welded seam stainless steel construction. All components in cold water basin, as well as lower wetted tower interior structure must should be of 301L low carbon stainless steel materials. Basins must should be complete with clean out, overflow standpipe, drain and stainless-steel right-angle sump outlet with 8” diameter Class 125 ANSI B16.1 connections and gaskets, stainless steel anti-vortex plate assemblies and debris screens. A 14-inch hole and bolt circle with gasket must should be provided in floor of each cold-water basin for Contactor piping of equalizer. Provide factory float-operated, mechanical make-up valve in each fan cell. Electronic sensors housed in a stainless-steel stilling chamber must should be provided in each cold-water basin for remote alarm of high and low water level conditions. Sensors must should also provide signal to energize a 120v slow opening solenoid makeup valve. For each cold-water basin provide a factory installed system of PVC filter sweeper piping including venturi nozzles directing water to a suction connection in basin floor.

3. Fill must should be PVC film type high performance suitable for operating under winter icing conditions. Air inlet louvers and drift eliminators must should be integral with PVC fill sheets.

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Three pass drift eliminator must should be rated for drift loss not to exceed 0.005% of design flow rate. Hinged access doors must should be provided in the outer end walls for service access into eliminator and plenum area. Visual inspection of mechanical equipment, cold water basins and adjustment of make-up valve must should be capable from access door without shutdown of tower or recirculating water.

4. Options and trim required for this installation are to include not less than: DPDT safety vibration switch in NEMA 4 enclosure with reset plunger for each motor circuit; extended oil line outside fan cylinder to level dipstick for external verification of lubricant level; factory installed and removable stainless covers over hot water distribution basins; OSHA handrail system with access ladder, safety gate at top of each ladder, ladder extension to grade, and safety cage if top of tower is 20’ above grade per OSHA regulations; an access platform assembly with handrail for installation at base of one tower cell to allow egress into tower interior, factory installed stainless interior maintenance walkway in cold water basin between access doorways, factory installed interior mechanical equipment access platform with ladder and safety rails, factory installed and removable air inlet screens. An electric basin heat component system for each cell including weatherproof control panel, solid state controller with thermostat, B/W safety level switch and panel disconnect provided. Basin heat must should be sized to maintain 40 degF cold water basin temperature at 0 degF ambient. Basin heat element and probe assembly must should be furnished for field mounting and wiring. All basin heat components submerged in cooling tower water must should be of stainless-steel materials.

5. Special cooling tower material warranty requirement: All rotating parts and components of the air movement system, excluding the drive motor, must should be warranted by the cooling tower manufacturer for a period of five (5) years from date of shipment when maintained in accordance with instructions provided in owner’s manuals. All non-rotating parts must should be similarly warranted for a period of 18-months from date of shipment or 12-months from date of start-up, whichever occurs first. Warranty on drive motor must should be that of the motor manufacturer.

Cooling tower submittal must should contain a factory certificate of rotating equipment and thermal performance warranties for the Agency’s protection to be acceptable under this specification. Mechanical equipment must should be designed for five (5) year maintenance intervals.

6. The cooling tower manufacturer must should certify that their proposed tower meets the performance standards set forth in CTI Standard STD-201. Performance certifications notwithstanding, the Agency will have the right to conduct a CTI or ASME on-site performance test during the first year of operation in the presence of CTI or ASME observers as well as the manufacturer’s representatives. In the event that the tower fails to perform within the limits of the test tolerance, the cooling tower manufacturer shall pay for the cost of the test and will make such corrections as are appropriate and agreeable to the Agency to compensate for the performance deficiency.

D. E. The Contractor shall provide the services of a factory trained Service Technician or Engineer to inspect the installation to ensure that it is in accordance with the manufacturer’s instructions and procedures, that rotating components provide smooth operation within manufacturer’s vibration tolerances. The factory trained Service Technician or Engineer shall advise the installer in writing of any recommended corrective action that is required to meet manufacturer’s recommended installation procedures.

1. Cooling tower start-up by manufacturer’s representative shall include verification of mechanical equipment clearances and alignment, adjustment of water flow and operating water levels in hot water and cold-water basins, check rotation of fan, verify operating sequences of tower control system and temperature settings. Written start-up report must be provided to the Engineer and the Agency confirming these procedures and including motor operating amperage readings. The

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Contractor shall provide manufacture stock of tower spare and repair parts, and dedicated cooling tower repair personnel for 24-hour emergency service.

2. Instruction of tower operation and maintenance procedures must should be provided by manufacturer’s representative to the Agency’s satisfaction.

E. F. The Agency will receive, off-load, and store as required, cooling tower and accessories before installation.

F. G. The Agency will provide installation of cooling tower and accessories, complete in accordance with manufacturer’s installation instructions.

G. H. The Agency will adjust tower in alignment of structural supports. Level and bolt in place.

H. I. The Agency will clean tower thoroughly and comply with manufacturer’s instructions for filling and start-up of operation to include not less than: verify lubrication of rotating parts; verify fan direction of rotation; verify that motor amperage measured at motor junction box is in accordance with manufacturer's data; balancing condenser water flow; adjust and verify operation of controls;

coordinate all electrical requirement with Agency’s electrical contractor. Schedule and coordinate initial water treatment with Agency’s chemical treatment supplier.

1.6 DELIVERY REQUIREMENTS

A. The Contractor shall provide all transportation expenses for the cooling tower, which includes, FOB

Destination, Freight/Shipping Paid.

B. The Contactor shall contact James Joiner at james.joiner@arkansas.gov a minimum of seven (7) Business Days before delivery and unloading of the cooling tower.

C. The Agency requests delivery within twenty-four (24) weeks after ordering.

1. If this delivery timeframe cannot be met, the Contractor shall state the alternate number of weeks required to place the commodity in the Agency’s designated location. (See the Bid Response Packet.)

2. Failure to state the alternate number of weeks in the Bid Response Packet obligates the Contractor to complete delivery by the Agency’s requested timeframe. Extended number of delivery weeks may be considered when in the best interest of the State.

D. All deliveries must be made during normal State Business hours and within the agreed upon number of days unless otherwise arranged and coordinated with the Department.

E. The Contractor shall immediately notify the Agency of any anticipated delays or plant shutdowns that will affect the delivery requirement.

F. The Contractor shall be responsible for loss or damage that occurs during shipping, prior to the order being received by the Agency.

G. The Contractor shall properly package the cooling tower to prevent damage during shipping.

H. The State assumes no liability for commodities produced, processed, or shipped in excess of the amount specified on Agency’s purchase order.

1.7 DELIVERY: FOB DESTINATION

A. The Contractor shall deliver the Cooling Tower to the following location:

AR Dept. of Health mailto:james.joiner@arkansas.gov

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Main Campus 4815 W. Markham Little Rock, AR 72205

1.8 ACCEPTANCE STANDARDS

A. ADH will inspect and accept or reject product(s) within thirty (30) days of receipt.

B. ADH has the option to return any product(s) within the thirty (30) day timeframe for any reason.

C. Prospective Contractor’s bid shall include a “total satisfaction” return policy for all products and must not impose any liability on the State for such returns.

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SECTION 2 – GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

2.1 TYPE OF CONTRACT

A. As a result of this IFB, TSS OSP intends to award a contract to a single Contractor.

B. The anticipated starting date for any resulting contract will be from date of award, except that the actual contract start date may be adjusted unilaterally by the State for up to three (3) calendar months. By submitting a signed bid in response to the IFB, the Prospective Contractor represents and warrants that it will honor its bid as being held open as irrevocable for this period.

2.2 CONTRACTOR SELECTION

A. Award will be made to the lowest-bidding, responsible Prospective Contractor.

2.3 RESPONSE DOCUMENTS

A. All bid responses must be submitted through ARBuy, the State’s eProcurement system. The system can be accessed at https://arbuy.arkansas.gov.

B. Bid Response Packet

1. The following are bid submission requirements and must be submitted as part of a Prospective

Contractor’s bid response.

a. Signed Bid Signature Page. Signature may be ink or digital. (See Bid Response Packet.)

b. Completed Bid Response Packet, which must be in the English language.

c. Completed Pricing Response in ARBuy. Pricing must be proposed in U.S. dollars and cents.

d. Proposed Subcontractors Form. The utilization of any proposed subcontractor is subject to approval by the Department.

e. Exceptions Form.

f. Copy of Prospective Contractor’s Equal Opportunity Policy.

2. The following items, which must be submitted prior to a contract award to the Prospective

Contractor, may also be included with the Prospective Contractor’s bid response:

a. EO 98-04 Contract & Grant Disclosure Form.

b. 1.5 B documentation.

3. DO NOT include any other documents or ancillary information, such as a cover letter or promotional/marketing information.

2.4 ACCEPTANCE OF REQUIREMENTS

A. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the Requirements in the Requirements Section(s) of this IFB by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor understands and agrees its submission of a bid to represent that its bid meets all such Requirements.

https://arbuy.arkansas.gov/

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B. A Prospective Contractor’s bid may be rejected if the Prospective Contractor takes exception to any Requirements in the Requirements Section(s) of this IFB.

2.5 ADDITIONAL TERMS AND CONDITIONS

A. This IFB incorporates all of the Solicitation Terms and Conditions located on the TSS OSP website here (Agencies – Forms and Reporting – Solicitation Templates):

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/.

B. Any special terms and conditions included in this solicitation must override the Solicitation Terms and Conditions.

C. Unless a Prospective Contractor expressly and conspicuously identifies any exception or exceptions to any of the terms in the Services Contract by listing them on the Exceptions Form (See Bid Response Packet), Prospective Contractor agrees and must adhere to all terms if selected as the successful Contractor. Items identified as non-negotiable may only be modified if the legal requirement is satisfied and approved by the State. The Services Contract (SRV-1) Fillable Form can be viewed on the TSS OSP website here (Agencies – Services – Forms):

https://www.transform.ar.gov/procurement/agencies/services/.

D. A Prospective Contractor’s bid may be rejected if a Prospective Contractor takes exception to any terms or conditions in the documents listed in 2.5.A and 2.5.C.

https://www.transform.ar.gov/procurement/agencies/forms-and-reporting/ https://www.transform.ar.gov/procurement/agencies/services/