ADD1_Exhibits_Narrative_22325_2025-1106.pdf

DTMB-0414 RFP (Rev 2/22) HJD_2025-1106

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO: ALL PROPOSERS DATE ISSUED: November 7, 2025

PROJECT NAME:

Hartwick Pines State Park Visitors Center Exhibit Space

FILE NUMBER:

171/22325.HJD

PROJECT DIRECTOR: Heather DeKorte, RA PROPOSAL DUE DATE: November 20, 2025

ADDENDUM ITEMS:

Attachments:

1. See appended sign-in sheet from Pre-Proposal meeting.

2. The following drawings are included with this addendum. PSC must field verify all existing conditions.

a. Visitor Center original building construction drawings dated 8/16/1991. Set includes site plan, site utility plan, architectural, structural, mechanical, and electrical.

Clarifications:

1. DTMB is requesting a break-down of personnel hours and billing rates of the PSC’s entire team, including consultants. Include sub-consultant personnel information on forms III-2-A Position, Classification, and Employee Billing Rate Information and III-2-B Fee with Anticipated Hours and Billing Rate. Include sub-consultant’s total fees per Phase on form III-2-C Authorize Reimbursables.

2. Exclude Item II-5 Budget Analysis from the proposal.

3. PSC must include exhibits in the demolition bid documents. The exhibits will be salvaged by Contractor and turned over to DNR.

4. The proposal due date has been extended to November 20, 2025.

5. Questions due date has been extended to November 12, 2025.

Questions and Answers:

Q1. Referencing Page 8 of the “RFP Billable Rates” document, do billable rate calculation requirements apply to the entire project team including subconsultants, or is this requirement limited to the Prime PSC only?

A1. Billable rate information requirements apply to the entire project team including sub-consultants. See Clarification #2 above.

Q2. Will the construction methodology be General Contractor or Construction Manager? If Construction Manager, what firm would that be?

A2. This project will use the typical DTMB bid process and will be awarded to a General Contractor. There is not a Construction Manager on this project.

Q3. Why isn’t this project being included in the current V.C. renovation scope?

A2. The Hartwick Pines Exhibits project was originally put on hold because the DNR did not have sufficient funds to cover the fabrication/installation of the exhibits and the renovation of the exhibit space. Recently, the funds have become available, but they are not ARPA funds. Since the timing of the new construction on the exhibits doesn’t align with the existing construction project at the Visitor Center and since the funds are not ARPA, it did not make sense to add this work into current ARPA-funded contracts. DNR preferred to issue this work as a separate project to avoid conflicts with the ARPA-funded project deadlines coming in December 2026.

APPROVED BY: PROJECT DIRECTOR, Heather DeKorte, RA DATE 11/6/2025