22325_RFP ProjStatement_2025-1014.pdf

DTMB-0427 (R 10/22) HJD 2025-1014

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/22325.HJD

PROPOSAL DUE DATE

Thursday, November 13, 2025, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources (DNR), Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Hartwick Pines State Park – Visitors Center Exhibit Space

PROJECT ADDRESS (if applicable) 3612 State Park Drive, Grayling, Crawford County, MI 49738

CLIENT AGENCY CONTACT

Scott Cook

TELEPHONE NUMBER

989-275-5151

DTMB - DCD PROJECT DIRECTOR

Heather DeKorte

TELEPHONE NUMBER

517-243-7248

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Hartwick Pines State Park - Visitors Center 3612 State Park Drive, Grayling, Crawford County, MI 49738 Tuesday, November 4, 2025, from 1:00 PM – 2:30 PM

MANDATORY (Check box if Pre-Proposal Meeting and Walk-Through Inspection are Mandatory)

NOTE: An individual is only permitted to represent one vendor at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Natural Resources (DNR) Parks and Recreation Division (PRD), the Department of Technology, Management, and Budget (DTMB) is requesting professional architectural and engineering services for the design, bidding, and construction administration of renovations to the existing Hartwick Pines Visitor Center exhibit display space. This request is to provide Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration / Office, and Phase 700 Construction Administration / Field Inspection Services.

This project will be an interior renovation focused on updating the existing lobby and exhibit space and replacing the existing exhibit displays with new. The PSC will design modifications to the building architecture, structure, and infrastructure to support the proposed exhibit design. An existing conference room, existing stairwell to the basement, and the existing exhibits will be removed. The existing exhibit space will be enlarged into the former conference room area. The stairwell floor opening will be infilled, and a new family restroom will be constructed in that location. Selective floor reinforcing may be required to accommodate the new exhibits layout. Some existing walls will require blocking and new drywall to support the new exhibits. New partition walls may be required. All wall and ceiling finishes will be prepped and painted. The existing flooring will be removed, the existing floor will be prepped, and new flooring installed. Plumbing, HVAC, and electrical systems will need to be adjusted and improved to accommodate the removal of the conference room/stairs and the introduction of the bathroom and enlarged exhibit space.

Existing lighting will be removed and new light fixtures installed in the lobby and exhibit space to accommodate the new exhibit layout. Electrical outlets and power must be added to accommodate the new exhibits layout. Housekeeping lighting will also be required. See the attached floor plans for the project scope area, existing and proposed space layouts.

Split Rock is the vendor for exhibit design and fabrication. Split Rock has created an exhibits design package that is already approved by the DNR. Their design includes color selections for paint and carpet in the lobby and exhibit area. The PSC must incorporate Split Rock’s finish selections into the bid documents. The PSC will select the remainder of the required finishes, which must complement Split Rock’s design. Split Rock will provide exhibit fabrication and installation, which the PSC must include as part of the construction bid scope. The PSC must coordinate with Split Rock throughout the project. The PSC will not hire Split Rock as part of this proposal. Split Rock’s design package will be provided to the awarded PSC.

The PSC will be the prime contract holder with the State of Michigan for this project and will directly manage the project. The PSC may assemble a team of professional consultants to provide all expertise necessary for this project.

In addition to the requirements described in the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract, please accommodate the following:

1) Include application Phase 300 tasks into Phase 400.

2) Clearly document the number of meetings proposed and indicate which meetings will need to be on- site. Design meetings shall be held via electronic format to the greatest extent possible.

3) Provide a progress summary e-mail to the project team every two weeks. Each progress summary shall document the prior two-weeks’ progress by the PSC and display the initial project schedule and current schedule status.

4) Provide construction estimates for owner review at 50% and 90% of each design Phase.

Review the construction budget at every design review meeting.

5) Coordinate all field work, construction phasing and scheduling with DNR in advance to minimize disruption to their operation of the project site.

6) Develop contract documents to include alternates, phasing, etc., for the improvement work to use all available funding.

7) Include the reimbursables below as part of the proposal. The suggested reimbursable amounts should be evaluated by the PSC and may be adjusted as part of the proposal if an explanation is provided.

a. Plan Review fees: $5,000

b. Miscellaneous Testing: $7,500

PROPOSAL REQUIREMENTS

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration. Refer to the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract for professional services requirements, which is available on DTMB’s website (link: DTMB - Sample Professional Services Contracts (michigan.gov).

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90648, and 92533

DESIRED SCHEDULE OF WORK

Proposal Award – December 2025 Design – January to March Bidding – April 2026 Construction – June 2026 to November 2026 Exhibit Fabrication / Installation - June 2026 to June 2027

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Heather DeKorte at dekorteh@michigan.gov address no later than 5:00 p.m., Eastern on Thursday, November 6, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)

Attachment(s) are combined into a single PDF.

Image 1. Hartwick Pines State Park Visitor Center - Park Location Map

Image 2. Boundary Area of Renovations and brief Scope Description Image 3. Existing Exhibit Space, Conference Room, and Stair layout per 1991 documents.

Image 4. Proposed Enlarged Exhibit Space and Toilet Room.

Image 5. Split Rock - Schematic Plan of Exhibit Design.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:dekorteh@michigan.gov