Add. No. 1.pdf

Date Printed: Aug 23, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Service - Prof

Proc Folder: 1487298 Reason for Modification:

Doc Description: Aircraft Maintenance/Repair for King Air 350,N1WV, SN:FL-527 Addendum No. 1

Proc Type: Central Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2024-08-23 2024-09-05 13:30 CRFQ 0215 AVN2500000002 2

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Melissa Pettrey

(304) 558-0094 melissa.k.pettrey@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 23, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum No. 1 is issued to publish and distribute the attached information to the vendor community.

REQUEST FOR QUOTATION

The West Virginia Purchasing Division is soliciting bids on behalf of the State of West Virginia Aviation Division to establish an open-ended contract for scheduled and unscheduled maintenance for the 2007 Beech King Air 350 airplane per the specifications, bid requirements and the terms and conditions as attached hereto.

INVOICE TO SHIP TO

DEPARTMENT OF

ADMINISTRATION

DEPARTMENT OF

ADMINISTRATION

AVIATION DIVISION AVIATION DIVISION

502 EAGLE MOUNTAIN RD 502 EAGLE MOUNTAIN RD

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Aircraft Maintenance & Repair for The King Air, N1WV, SN: F

0.00000 EA

Comm Code Manufacturer Specification Model #

25202500

Extended Description:

Aircraft Maintenance & Repair for The King Air, N1WV, SN: F

SCHEDULE OF EVENTS

Line Event Event Date 1 Vendor question deadline @ 10 AM 2024-08-21

SOLICITATION NUMBER: AVN2500000002

Addendum Number: 1

The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[X] Modify bid opening date and time

[X ] Modify specifications of product or service being sought

[X] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

1. To move the bid opening date to 09/05/2024 @1:30 PM.

2. To publish Vendor questions and Agency responses.

3. To publish a revised Exhibit A pricing page:

4. Exhibit A, Section A, Line Item 19: Consumables is the sum of Extended Cost of Line Items 1, 2, 3 and 5 multiplied by Vendor percentage for Cost of Consumables. If vendor does not charge for Consumables, then enter “0” in the percentage field for NO COST.

No other changes.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Exhibit A - Pricing Page (King Air) King Air 350, S/N FL-527 (N1WV)

Vendors must complete Exhibit A-Pricing in its entirely in legible form and submit with their bid.

Section A:

0:00 am to 0:00 pm.

RATE SCHEDULE:

Line Extended Item Year 1 *Year 2 *Year 3 *Year 4 Year 1 *Year 2 *Year 3 *Year 4 Cost

1 Straight Hourly Shop Rate $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

2 Shop Rate Hourly for Avionics $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

3 Shop Rate other than Normal Working Hours $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

4 Single Phase Inspection Flat Rate Labor $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

5 Combined Two Phase Inspection Flat Rate Labor $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

6 Combined Phase 1-4 Inspection Flat Rate Labor $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

7 Engine Hot Section Inspection $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

PARTS:

Line

Item Year 1 *Year 2 *Year 3 *Year 4 Year 1 *Year 2 *Year 3 *Year 4 8 Textron/Hawker Beechcraft Parts

Percent Discount: 0.00% 0.00% 0.00% 0.00% $3,000.00 $3,000.00 $3,000.00 $3,000.00

Amount of Discount (% Discount*Estimated List Cost): $0.00 $0.00 $0.00 $0.00

Discounted Cost (Estimated List Cost- Amount of Discount): $3,000.00 $3,000.00 $3,000.00 $3,000.00

9 Non-Textron/Hawker Beechcraft Parts

Percent Discount: 0.00% 0.00% 0.00% 0.00% $2,000.00 $2,000.00 $2,000.00 $2,000.00

Amount of Discount (% Discount*Estimated List Cost): $0.00 $0.00 $0.00 $0.00

Discounted Cost (Estimated List Cost- Amount of Discount): $2,000.00 $2,000.00 $2,000.00 $2,000.00

Unit Cost

Estimated List Cost% Discount from List Cost

Description Unit of Measure Items 1-3 = Per Hour

Unit of Measure Items 4-7 = Per Inspection

Estimated Quantity

Description

$8,000.00

$12,000.00

Extended Cost

Normal working hours are considered to be MON - FRI:

CRFQ:

VENDOR:

*Optional Contract Renewal Years Page 1 of 4

Vendors must complete Exhibit A-Pricing in its entirely in legible form and submit with their bid.

CRFQ:

VENDOR:

EQUIPMENT USE FEES:

Line Extended Item Year 1 *Year 2 *Year 3 *Year 4 Year 1 *Year 2 *Year 3 *Year 4 Cost

10 Main Ship Battery Capacity Check Fee (Lead Acid) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

Emergency Lighting and Avionics Battery Capacity Check Fee $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

12 Tire Change (per tire) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

13 Wheel Inspection (per wheel) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

14 Prop Balance $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

24 Month Non-RVSM, Altimeter & Transponder Recertifications (Vendor performs at Vendor Facility) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

24 Month Non-RVSM, Altimeter & Transponder Recertifications (Vendor performs at Agency Facility) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

24 Month RVSM, Altimeter & Transponder Recertifications (Vendor performs at Vendor Facility) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

24 Month RVSM, Altimeter & Transponder Recertifications (Vendor performs at Agency Facility) $0.00 $0.00 $0.00 $0.00 1 1 1 1 $0.00

OTHER FEES:

Line Item

19 Consumables $0.00

$20,000.00Subtotal A:

Estimated List Cost

Description

0.00%

Consumables will be calculated based on a percentage of the total labor cost of lines 1, 2, 3 and 5. Vendors must enter a percentage amount that will be multiplied by the total labor cost which will be used to calculate the extended cost of consumables. Vendors not charging for consumables will enter a "0" in the Percentage field.

% for cost of Consumables

Extended Cost

Estimated QuantityDescription

*Optional Contract Renewal Years Page 2 of 4

Vendors must complete Exhibit A-Pricing in its entirely in legible form and submit with their bid.

CRFQ:

VENDOR:

Per Trip 0 $0.00

$0.00

Nautical Miles to vendor facility divided by 290 (KTAS) x $1400.00 (rate per hour) x 2 (roundtrip) x 4 (total estimated trips)

Section B (Evaluation Purposes Only, will not be included in Award Total ):

Description

Subtotal B:

Vendor to enter nautical miles (NM) below to calculate flight time between Yeager Airport (CRW) in Charleston, WV and vendor facility. Round Trip Cost Calculation will be based on the straight line distance of the vendor's facility from CRW in NM divided by aircraft nominal speed multiplied by the Agency's billing rate per hour mulitplied by two. Agency estimates making four trips to the vendor over the life of the contract

*Optional Contract Renewal Years Page 3 of 4

Vendors must complete Exhibit A-Pricing in its entirely in legible form and submit with their bid.

CRFQ:

VENDOR:

Per Trip 0 $0.00

$0.00

$20,000.00

$0.00

$0.00

$20,000.00

Notes:

Subtotal Section C:

1) The following Phase inspection man hour flat rates, as set forth by Textron/Hawker Beechcraft, will be used to compute the following line items above.

Line 4, Any Single Phase inspection - Based on and not to exceed 68 man hours.

Line 5, Combined Two Phase Inspection (Phase 1&2 or 3&4)- Based on and not to exceed 92 man hours.

Line 6, Combined Phase Inspection (Phase 1-4) - Based on and not to exceed 120 man hours.

2) The quantities listed above are provided for bid evaluation purposes only. The actual quantities may vary based on the needs of the agency and will be determined based on the unit cost supplied in the vendor's bid.

3) Vendors should complete this form in its entirety in lieu of submitting other quote forms. Submitted form should be provided in a legible form. (Typewritten form preferred.)

4) Vendors must submit unit cost for all line items. Failure to provide unit cost will result in the disqualification of the vendor's bid.

5) If consumable fee is included in Straight Hourly Shop Rate enter "0" in the Extended Cost Line 19.

6) Section B and C for evaluation purposes only; the amount of Section B and C will not be included in the Award Total.

Subtotal Section A:

Subtotal Section B:

Total Bid:

Section C (Evaluation Purposes Only, will not be included in Award Total ):

Vendor to enter road miles (RM) below to calculate travel time by car between Yeager Airport (CRW) in Charleston, WV and vendor facility. Vendor to enter the mileage of the shortest distance via Google Map Driving Directions. 67 cents per mile is the current State of WV mileage reimbursement rate. Agency estimates making four trips to the vendor over the life of the contract

Description Road Miles to vendor facility x 67 cents per mile x 2 (roundtrip) x 4 (total estimated trips)

Subtotal C:

*Optional Contract Renewal Years Page 4 of 4

CRFQ AVN2500000002

Vendor Questions and Agency Responses

Q1. I noticed in the bid that be a “Beech Authorized Service Center” is required. We are an ASC for Barons and Bonanzas but not the King Airs.

We have been maintaining Kings Air since 1970 and it represents 40% of our Maintenance business.

Does this qualify us to bid this project?

A1. Yes. Section 3.1.1.4 regarding the requirement for the vendor to be a Hawker Beechcraft authorized service center was not intended to be a requirement in the RFQ.

Section 3.1.1.4 and corresponding Section 2.8 will be removed in their entirety.

Q2. Certified Mechanics “The vendor should provide the Agency with a current employee roster listing by name and FAA Airframe and Powerplant Certificate number of each mechanic and Authorized Inspectors employed by the vendor as a part of their bid response. “

This same information is required by the FAA and is available for viewing upon request.

However, we do not want to provide this personal information for publication. Does the Solicitation requirement "Your Submission is a Public Document" mean that our employee roster will be made public?

A2. Will be required if awarded the contract. The only information required is the employee name and FAA Certificate number.

Q3. Payment Methods - Must accept payment by EFT and P-Card.

Our company can accommodate electronic funds transfer (EFT), but it is very difficult for us to process P-Cards. Can we offer only EFT payment.

A3. No. Per Terms & Conditions #15. PAYMENT METHODS: Vendor must accept payment by electronic funds transfer and P-Card. (The State of West Virginia’s Purchasing Card program, administered under contract by a banking institution, processes payment for goods and services through state designated credit cards.)

Q4. Can you provide a list of the exact licenses required?

A4. Sections 7 of the General Terms and Conditions reference ‘Licenses, Certifications and Permits’. We are not requiring that section to be completed. That is addressed in the bid specifications.

CRFQ AVN2500000002

Vendor Questions and Agency Responses

Q5. Authorized Service Center The vendor shall be a Hawker Beechcraft Authorized Service Center for the model(s) of aircraft specified in this RFQ.

Can this Authorized Service Center requirement be removed as long as we comply with all other requirements?

A5. Refer to Response to Question #1

Q6. Please provide some examples of what you mean by "typical MRO facilities".

A6. MRO is an industry acronym for Maintenance/Repair/Overhaul Organization.

Typically, such organization operate on a larger scale than the traditional airport Fixed Base Operation (FBO) and may specialize in custom services such as Supplemental Type Certificate (STC) alterations, offer a variety of specialized services for specific airframes and/or components such as engines, propeller, avionics, interior/exterior cosmetics, and other items the component level.

Q7. Avionics Equipment and Special Instrumentation The vendor shall employ at least one (1) Hawker Beechcraft factory trained avionics technician…

We believe that instead of "Hawker Beechcraft", this should be "Rockwell Collins." Can you please confirm?

A7. Yes. Section 3.1.1.9 of the specifications should state “Rockwell Collins” factory training avionics technician instead of “Hawker Beechcraft” factory trained avionics technician.

Q8. Delivery Time Vendor shall deliver standard orders within two (2) business days after orders are received.

Vendor shall deliver emergency orders within one (1) business day after orders are received.

Please explain the definition of a standard order and also provide examples of what you expect to be delivered in 2 business days. For example, are you looking to have the aircraft repaired in 2 business days? What about parts that have to be ordered?

A8. Section 6.1 of the RFQ specifications regarding ‘standard order’ applies only to miscellaneous parts and/or supplies that the agency may order through the vendor for agency inventory purposes. Standard Order does not apply to aircraft repairs or parts ordered for aircraft that are at the vendor’s facilities for maintenance.

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.: AVN2500000002

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

Q&A with responses