Add. # 1

Ramsay Sherrill Architects ■ PO Box 8081, Savannah, Georgia 31412 ■ 912-308-9075 ■ rsa.slsherrill@gmail.com

ADDENDUM NO. 1

May 8, 2023

Police Department Relocation College of Coastal Georgia

CCGA-2310

This addendum is issued as part of the drawings and specifications prepared by Ramsay Sherrill Architects, dated February 28, 2023, and titled Police Department Relocation, College of Coastal Georgia, CCGA-2310.

I. QUESTIONS

A. Question: “What is the bid date? Where will it be?”

Answer: The bid date is May 23, 2023 at 10am. Bids will be opened, publicly, in the Facilities and Plant Operations Conference Room.

B. Question: “What is the last day for questions?”

Answer: Tuesday, May 16th, 5pm.

II. CLARIFICATIONS

A. Providing and installing the emergency generator will occur at a later date. At this time, infrastructure and other work associated with the generator is in the scope, but not the generator itself.

B. There are several deductive alternates. Deductive One is to delete the replacement of RTU-4, and to leave the existing unit in place. All work associated with the replacement of the unit, with the exception of the unit itself, shall remain in the scope.

III. REVISIONS TO THE SPECIFICATIONS

A. Replace the Bid Form with the attached Bid Form.

1. The list of ME sheets has been revised.

2. The paragraph titled “Commencement and Completion of Work” has been revised to leave the number of consecutive calendar days for project completion blank. Due to the uncertainty of the supply chain and material and systems availability, the bidding General Contractors will provide this information.

IV. REVISIONS TO THE DRAWINGS

A. T1.1, Title Sheet:

1. Revise the drawing index as noted.

2. Add the note “FOR CONSTRUCTION”.

B. D1.1, Demolition Plan:

1. Add the following to note 5: “Existing painted flooring shall be left as in place, with

Ramsay Sherrill Architects ■ PO Box 8081, Savannah, Georgia 31412 ■ 912-308-9075 ■ rsa.slsherrill@gmail.com prep work only as needed for new flooring installation.”

END OF ADDENDUM

Attachments: Pre-Bid sign-in sheets and agenda, Bid Form, Sheet T1.1.

CCGA-2310

Ramsay Sherrill Architects ■ PO Box 8081, Savannah GA 31412 ■ 912-238-5906 ■ rsa.slsherrill@gmail.com

PRE-BID CONFERENCE May 2 2023

1. Introduction:

a. Identify the representatives for the campus.

b. Sign-in sheet. Please write contact information legibly.

c. Bid date and location.

2. General:

a. Renovations to the existing building, as noted in the documents.

i. Interior partitions and systems are to be removed. Remove only materials needed for demo and new construction.

ii. New systems include (but are not limited to): partitions (both rated and non-rated), finishes, hm frames and wood doors, aluminum storefront entry, signage, reworking existing HVAC, FA and electrical systems.

iii. There is no roof hatch, so all access to the roof will be from the exterior.

iv. The building is not sprinklered.

v. The project falls under the State Fire Marshal’s office, and is under review now.

b. Coordinate any interruptions to the building utilities/systems in writing with Mr.

Melchor one week in advance.

3. Restrictions/Cautions:

a. Please remember that smoking and guns are prohibited on the CCGA campus.

b. The existing building and adjacent parking areas will be occupied at all times.

4. Procedure:

a. If you have questions, please email them to architect. (rsa.slsherrill@gmail.com)

b. Please review the general conditions of the contract – there is a lot of paperwork and specific forms to use.

c. Field verify all existing dimensions and conditions.

5. Site and Building Access prior to bidding:

a. Check in at Plant Operations first, let them know you’ll be in the building.

BID REQUIREMENTS

BID FORM

To: OWNER ________________________________________________________

Re: PROJECT NO., NAME ________________________________________________________

BID DATE

THE BID:

Bid. Having carefully examined the Specifications entitled CCGA-2310 POLICE DEPARTMENT RELOCATION, the Bidding Documents, Drawings: T1.1, LS1.1, D1.1, A1.1, A1.2, A2.1, A6.1, A6.2, M0.1, M0.2, M2.1, M2.2, M5.1, MD0.1, EO1.1, E2.1, E3.1, E4.1, E5.1, ED1.1, dated February 28, 2023, and Addendum No.(s): __________________ as well as the Site and conditions affecting the Work, bidder hereby proposes to furnish all services, labor, materials, and equipment called for by them for the entire Work, in accordance with the aforesaid documents, for the sum of:

______________________________________________________________ Dollars ($ ___________________________) which sum is hereinafter called the Bid. The Bid shall be the amount of the Contract Sum executed between the Owner and the Contractor unless Alternates are accepted.

Alternates. We further propose that, should any of the following alternates be accepted and be incorporated in the Contract, the Bid will be altered in each case as follows:

Alternate No. 1 – Delete Roof Top Unit RTU-4 from the scope of work.

Deduct the sum of _________________________ Dollars ($ ______________ )

Alternate No. 2 – Delete the solid surface counter and countertop at the Reception/Lobby wall.

Alternate No. 3 – Delete the purchase of hollow metal door frames, wood doors and finish hardware from the scope. HM door frames, wood doors and finish hardware will be provided by the Owner to be installed by the Contractor

Errors or Revisions. Prior to the bid opening date and hour, errors may be stricken or revisions may be made and corrections entered on this proposal form or on the bid envelope with sufficient clarity to be easily understood. All such annotations shall be binding on the bidder.

No Withdrawal. For and in consideration of the sum of $10.00, the receipt of which is hereby acknowledged, bidder and Owner agree that this bid may not be revoked or withdrawn after the time set for the opening of bids, except as provided in Georgia law, but is an irrevocable offer that shall remain open for acceptance for a period of thirty-five days following the time set for the opening of bids.

Execution of the Contract. If bidder is notified in writing by statutory mail of the acceptance of this bid within thirty-five days after time set for the opening of bids, bidder agrees to execute within ten days the Contract for the Work for the above stated Bid, as adjusted by the accepted Alternates, and at the same time to furnish and deliver to the Owner a Performance Bond and a Payment Bond on forms shown in Section 7 of the General Conditions of the Contract, both in an amount of equal to 100 percent of the Contract Sum.

Commencement and Completion of Work. Upon the Effective Date of the Contract, bidder agrees to commence all Preconstruction Activities. Upon issuance of a Proceed Order, bidder agrees to commence physical activities on the Site with adequate forces and equipment and to complete to Material Completion all work in ________________ consecutive calendar days beginning the day after the date of the Proceed Order.

Bid Bond. Enclosed herewith is a Bid Bond (NO OTHER FORM ACCEPTABLE) in the amount of _________________________________________ Dollars ($ _____________________ ) (being not less than five percent of the Bid). Bidder agrees that the above stated amount is the proper measure of liquidated damages that the Owner will sustain by bidder’s failure to execute the Contract or to furnish the Performance and Payment Bonds should bidder’s bid be accepted.

Obligation of Bid Bond. If this bid is accepted within thirty-five days after the date set for the opening of bids and bidder fails to execute the Contract within ten days after Notice of Successful Bid, or if bidder fails to furnish both Performance and Payment Bonds, the obligation of the Bid Bond will remain in full force and effect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise, the obligations of the Bid Bond will be null and void.

Bidder Certification

Certification under Oath. Under oath I certify that I am a principal or other representative of the bidder, and that I am authorized by it to execute the foregoing bid on its behalf; and further, that I am a principal person of the bidder with management responsibility for the construction for the bidder, and as such I am personally knowledgeable of all its pertinent matters. I further certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same services, materials, labor, supplies, or equipment and is in all respects fair and without collusion or fraud. Bidder and its principals understand that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. Bidder agrees to abide by all conditions of this bid.

BY: __________________________________________

Authorized Signature (BLUE INK)

Printed Name Title

Sworn to and subscribed before me this Day of , 20 .

Notary Public

My commission expires: ______________

(SEAL)

NOTE: THE NOTARY SEAL MUST BE APPLIED UNDER GEORGIA LAW, WHETHER OR

NOT THE LAW OF THE STATE WHERE EXECUTED PERMITS OTHERWISE.

ccGA-2310

Mav 2,2023

PRE-BID MEETIN G SIGN-IN SHEET

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Mav 2,2023

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Ramsay Sherrill Architects r 119-A East Charlton Street r Savannah, Georgia 31401 r 9t2-238-5906 r rsa.slsherrill@gmail.com

INDEX OF DRAWINGS

A1.1

LS1.1

T1.1

LIFE SAFETY PLAN

FLOOR PLAN, DETAILS AND SPECS

TITLE SHEET

912-308-9075

SAVANNAH, GA 31412

PO BOX 8081

478-745-1691

MACON, GA 31210

TIM TROTTER

316 CORPORATE PARKWAY

RAMSAY SHERRILL ARCHITECTS

NBP ENGINEERS, INC.

BOARD OF REGENTS OF THE

DESIGN TEAM

COLLEGE OF COASTAL GEORGIA

POLICE DEPARTMENT RELOCATION

CCGA-2310

D1.1 EXISTING / DEMOLITION PLAN

SANDRA SHERRILL RA

UNIVERSITY SYSTEM OF GEORGIA

A2.1

A1.2 REFLECTED CEILING PLAN

SCHEDULES AND SPEC NOTES

A6.2 INTERIOR DETAILS

A6.1 INTERIOR ELEVATIONS AND DETAILS

M2.1

M0.1

PARTIAL FLOOR PLAN - NEW WORK -

ABBREVIATIONS, LEGENDS AND

MD1.1 FLOOR PLAN - DEMOLITION - HVAC

SCHEDULES - HVAC

HVAC

E2.1

E0.1

PARTIAL FLOOR PLAN - NEW WORK

LEGEND & SCHEDULE - ELECTRICAL

ELECTRICAL

LIGHTING

ED1.1 OVERALL FLOOR PLAN - DEMOLITION

E4.1 PARTIAL FLOOR PLAN - NEW WORK

POWER/ELEC/COMM

SYSTEMS/HVAC POWER

E3.1 PARTIAL FLOOR PLAN - NEW WORK

E5.1 RISERS, DETAILS & SCHEDULES

ELECTRICAL

FOR CONSTRUCTION

M0.2 SCHEDULES - HVAC

M2.2 PARTIAL ROOF PLAN - NEW WORK -

HVAC

M5.1 DETAILS - HVAC

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T1.1

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COPYRIGHT AND REPRODUCTION NOTICE

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AutoCAD SHX Text and must be returned upon request.

AutoCAD SHX Text or copied in whole or in part without written permission.

AutoCAD SHX Text It is not to be used on any other project

AutoCAD SHX Text Ramsay Sherrill Architects and may not be reproduced

AutoCAD SHX Text consult the Architect for further clarification.

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DRWN/CHKD:

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JOB NO.

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PLOTTED:

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DATE:

AutoCAD SHX Text 05/08/2023

AutoCAD SHX Text 02/28/2023

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SLS

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REV 2; 05/08/2023; ADD-1; DRAWING INDEX