Acquisition,_Ownership,_Operation,_Maintenance_and_Transfer_of_Cross_Creek_Water_and_Wastewater_Systems.pdf

Invitation to Negotiate (ITN) 2026-081

ACQUISITION, OWNERSHIP, OPERATION, MAINTENANCE AND TRANSFER OF CROSS CREEK

WATER AND WASTEWATER SYSTEMS

Gainesville Regional Utilities

301 SE 4th Avenue

Gainesville, FL 32601

Attachments:

A - Attachment A - Water and Wastewater Facilities, Real Property, and Service Area B - Attachment B - Water Treatment Facilities C - Attachment C - Wastewater Facilities D - Attachment D - Permits E - Attachment E - Environmental Law Compliance F - Attachment F - Customer Data (Redacted) – CCMHP Metered Water Consumption July 2023 to June G - Attachment G - Real Property Encroachments H - Attachment H - GRU Terms & Conditions

1. BACKGROUND

1.1. Background

The Cross Creek Water and Wastewater Utility Systems (Cross Creek Systems) serve approximately 50 customer connections in the Cross Creek Mobile Home Park located in southeastern Alachua County.

The systems include, without limitation:

(a) potable water wells, treatment, storage, and distribution facilities;

(b) wastewater collection and treatment facilities;

(c) lift station and conveyance facilities;

(d) drainfield and disposal facilities;

(e) easements, rights-of-way, real property interests owned by Gainesville Regional Utilities (GRU) and utilized in connection with utility operations;

(F) customer service records, operational records, and utility asset information; and

(G) such additional assets as may be identified during the negotiation process.

The water/wastewater system was originally privately owned and operated until the 1970s, when GRU's predecessor in interest assumed ownership and operational responsibility at the request of local authorities. Since that time, GRU has made significant capital improvements to the water system, including the replacement of the water distribution system, wells, and pumping equipment, as described in the appendices.

GRU constructed the wastewater collection and treatment system in 1989 and completed substantial upgrades in 2008. GRU currently owns, operates, and maintains both the water and wastewater systems and provides utility service to customers at the same residential rates charged to other GRU residential customers.

Both utility systems are currently operated in compliance with applicable environmental and public health regulations. The water system is fully operational and continues to provide service to Cross Creek customers.

The wastewater system’s drainfield is currently non-functional. As a temporary operational measure, GRU transports wastewater from the Cross Creek wastewater system to GRU’s Gainesville wastewater system on a weekly basis using tanker trucks.

GRU has determined that, due to the nature and geographic location of the Cross Creek Systems, GRU is not well positioned to cost-effectively operate and maintain remote utility systems located outside of its primary service area.

Accordingly, GRU seeks to transfer ownership and operational responsibility of the Cross Creek Systems to a qualified utility operator with the experience, resources, and operational capabilities necessary to effectively manage similar utility systems while continuing to provide reliable service, maintain regulatory compliance, and protect the interests of customers served by the systems.

The information provided in this solicitation is for informational purposes only and is not intended to constitute a warranty or representation by GRU regarding the condition, capacity, performance, adequacy or suitability of the utility systems or associated assets.

Invitation to Negotiate #Invitation to Negotiate (ITN) 2026-081 Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

Respondents are solely responsible for conducting their own independent assessments in preparing their responses.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

2. OBJECTIVES

2.1. Objectives & Scope of Transactions

2.1.1 Objectives:

The primary objective of this ITN is to obtain proposals from interested and qualified firms so that GRU may enter into negotiations with the Respondent or Respondents determined most capable of providing the greatest overall value to GRU through the transfer of the Cross Creek water and wastewater systems while ensuring continued, safe, and reliable utility service.

GRU seeks a seamless transfer of ownership and operational responsibility that maintains regulatory compliance, protects public health and environmental standards, and facilitates an efficient and timely transition process. Specific objective include:

• Facilitate an orderly, efficient, and timely transfer of ownership and operational responsibility for the Cross Creek water and wastewater systems to a qualified entity.

• Ensure the continued provision of safe, reliable, and uninterrupted utility services to existing customers throughout the transition and thereafter.

• Maintain compliance with all applicable federal, state, and local laws, regulations, permits, and regulatory requirements.

Respondents should demonstrate their ability to successfully manage the systems, provide reliable utility services, and complete the transfer in a manner that serves the best interests of GRU and its customers.

2.1.2 Scope of Transactions:

Respondents may propose any transaction structure reasonably designed to achieve the objectives of this ITN. GRU reserves the right to evaluate, negotiate, and consider alternative transaction structures, terms, and conditions that are determined to be in the best interest of GRU and its customers.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

3. QUALIFICATIONS

3.1. Minimum Qualifications

3.1.1 Qualifications

To receive consideration, Respondents must meet the minimum qualification requirements and comply with all submission requirements and instructions contained within this ITN.

Proposals may be submitted by a single business entity, joint venture, partnership, corporation, or other legally recognized entity authorized to own and operate water and wastewater utility systems within the State of Florida.

The sealed proposal package submitted by the Respondent must demonstrate the following:

1. Ability to conduct utility system business in Florida o Demonstrated experience owning, operating, managing, or maintaining water and wastewater utility systems.

o Demonstrated financial capacity and resources necessary to acquire, operate, and maintain the Cross Creek Systems.

2. Regulatory Compliance Capability o Demonstrated ability to comply with applicable regulatory requirements established by the

Florida Department of Environmental Protection (FDEP), Florida Public Service Commission

(PSC), and other applicable governmental agencies.

3.1.2 Regulatory Approvals

By responding to this ITN, Respondents acknowledge that any resulting transaction may require review, approval, authorization or coordination with the following entities:

1. Florida Department of Environmental Protection (FDEP)

2. Florida Public Service Commission (PSC)

3. Other applicable governmental entities having jurisdiction.

Unless otherwise negotiated and agreed upon by GRU, the successful Respondent shall be responsible for preparing, submitting, and otherwise obtaining all required approvals, permits, authorizations, and regulatory clearances necessary to complete the transaction and assume ownership and operational responsibility of the Cross Creek Systems, and coordinate with GRU through that process.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

4. PROPOSAL SUBMISSION & FORMAT REQUIRED

4.1. Proposal Submission & Format Required

All pages shall be on 8.5”x11” paper with a maximum of 34 pages total front only. Tabs and/or section dividers are not included in page count.

Conceptual drawings and architectural renderings shall not exceed 11”x17” in size and will count as 1 page.

4.1.1 Basic Response Submittals 3 Pages Maximum

Respondents shall provide the following information regarding their organization:

a. Entity history and background, including years in operation and relevant experience.

b. Legal structure and ownership information, including parent companies, subsidiaries, affiliates, or other entities with an ownership or controlling interest.

c. State of incorporation or registration and principal place of business.

4.1.2 Utility Operations Experience & Capability 7 Pages Maximum Respondent’s demonstrated experience in owning, operating, maintaining, and managing water and wastewater utility systems of similar size, complexity, and operational requirements, including maintaining compliance with applicable regulatory requirements.

Respondents shall provide information demonstrating the following:

a. Experience owning and operating water and wastewater utility systems, including technical expertise in utility operations, maintenance, asset management, and regulatory compliance.

b. Experience acquiring, integrating, and transitioning utility systems from public or private ownership.

c. Experience serving a customer base comparable in size and characteristics to the Cross Creek

Systems.

d. Qualifications, experience, and availability of key personnel responsible for ownership, operations, maintenance, and regulatory compliance.

e. Description of compliance with applicable drinking water, wastewater, environmental, and public health regulations, including any interactions with applicable regulatory agencies.

f. Emergency response capabilities, including resources, procedures, and availability to respond to operational issues.

g. Disclosure of any unresolved regulatory enforcement actions, notices of violation, consent orders, or other material regulatory matters.

4.1.3 Financial Capacity 4 Pages Maximum

Respondent shall demonstrate the financial strength, resources and ability to successfully acquire, operate, maintain, and invest in the Cross Creek Utility Systems over the long term.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

a. Financial summary demonstrating the Respondent’s overall financial condition and ability to meet the operational and capital requirements associated with ownership of the Cross Creek Systems.

b. Demonstration of the ability to finance the acquisition, fund ongoing operations, and complete future capital improvements necessary to maintain reliable utility service and regulatory Compliance.

4.1.4 Transition Plan 5 Pages Maximum

Respondents shall provide a proposed approach for assuming ownership and operational responsibility of the Cross Creek Systems while ensuring continuity of safe, reliable utility service, maintaining regulatory compliance, and facilitating an orderly and efficient transition.

Respondents shall address the following:

a. Completeness, feasibility, and effectiveness of the proposed transition plan.

b. Proposed transition timeline, including key milestones, critical activities, and anticipated completion dates.

c. Approach for maintaining continuity of operations and uninterrupted customer service during the transition period.

d. Identification and mitigation of transition risks, challenges and proposed mitigation strategies.

e. Respondent’s Proposed capital investments, infrastructure improvements and asset management strategies to support the long-term sustainability and reliability of the Cross Creek Systems.

f. Proposed operational approach.

4.1.5 Economic Consideration 5 Pages Maximum

Respondents shall demonstrate the economic value and overall benefit of their proposal to GRU and the customers served by the Cross Creek Systems. GRU will evaluate proposals based on the total value offered, including financial considerations, transaction structure, risk allocation, and long-term benefits associated with the transfer of ownership and operation.

Respondents shall address the following:

a. Purchase price and overall financial consideration offered, including any proposed payment terms, contingencies, or alternative financial arrangements.

b. Proposed obligations, responsibilities or commitments required of GRU as part of the transaction.

c. Overall value, benefits, and advantages offered by the proposal, including factors that support long term operational sustainability, customer protection and reduced future obligations for GRU.

d. Proposed treatment, allocation, and assumption of liabilities, obligations, transition responsibilities and closing conditions associated with the transaction.

4.1.6 References 3 Pages Maximum

Respondents shall provide references demonstrating successful ownership, operation, acquisition, management or transition of water and wastewater utility systems or similar utility operations.

Respondents shall provide a minimum of three (3) references from current or former business, association, or community customers. Each reference shall include the following information:

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

Provide references demonstrating successful ownership, operation, acquisition, or management of utility systems.

a. Business, association, or community name and location.

b. Contact name, title, telephone number, and email address.

c. Description of services provided, including the nature and scope of the Respondent’s responsibilities.

d. Dates of engagement, ownership, operation or management.

GRU reserves the right to contact any reference provided and to seek information from other sources regarding the Respondent's qualifications and performance.

GRU reserves the right to reject any Respondent based on adverse information identified during its due diligence review.

4.1.7 Exceptions and Alternative Transaction Structures 7 Pages Maximum

Respondents shall clearly identify any exceptions, deviations, assumptions, conditions, or requested modifications to the requirements, terms, and conditions of this ITN.

Respondents may submit alternative transaction structures or proposals that provide innovative solutions, additional benefits, or enhanced value to GRU and its customers.

Any alternative proposal shall be submitted separately from the primary proposal and shall clearly identify all differences, assumptions, and variations from the primary proposal.

Failure to identify any exceptions, deviations, assumptions, or requested modifications may be deemed a waiver of the Respondent’s right to raise such issues during negotiations or after award.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

5. EVALUATION METHODOLOGY & CRITERIA

5.1. Evaluation Methodology

5.1.1 Evaluation Process

GRU may establish an Evaluation Committee to assist in the review, evaluation and negotiation process for the Responses submitted under this ITN.

The Evaluation Committee may review submissions, request clarifications, conduct discussions, interviews, or presentations (if necessary), establish a shortlist of Respondents, and request Best and Final Offers (BAFOs), if deemed necessary and appropriate.

The Evaluation Committee may also seek additional information from Respondents as necessary to evaluate qualifications, proposed transaction structures, acquisition terms, operational capabilities, financial considerations and overall suitability of a proposed transaction

GRU reserves the right to use any or all of these evaluation and negotiation methods at its sole discretion.

GRU is not obligated to conduct discussions, interviews, negotiations, establish a shortlist, request BAFOs, or provide any Respondent with an opportunity to revise its Response. No Respondent shall have any rights or expectations regarding the evaluation or negotiation process, and GRU may proceed in any manner it determines to be in the best interests of GRU and its customers.

5.1.2 Selection Procedure

GRU will evaluate all Responses received in response to this Invitation to Negotiate (ITN) and may negotiate with one or more Responsive and Responsible Respondents whose proposals are determined to be most capable and in the best interest of GRU. Evaluation determinations will be based on the criteria set forth in this ITN and any other factors deemed relevant by GRU.

GRU reserves the right to negotiate with one or more Respondents, make multiple awards, make a single award, reject any or all Responses, waive minor irregularities, and determine the award structure that best serves the interests of GRU. GRU also reserves the right not to award all or any portion of the assets, systems, properties, or services contemplated by this ITN.

Step 1 – Evaluation of Responses GRU's Evaluation Committee will evaluate all timely submitted Responses in accordance with the evaluation criteria set forth in this ITN. Based on its evaluation, the Committee may recommend one or more Responsive and Responsible Respondents to be within the competitive range and recommend that such Respondent(s) enter into negotiations. The Gainesville Regional Utilities Authority (GRUA) may, in its discretion, authorize GRU staff to commence negotiations with one or more recommended Respondents.

GRUA is not bound by the Evaluation Committee’s recommendation.

Step 2 – Negotiations GRU will conduct negotiations with the selected Respondent(s). Negotiations may include, but are not limited to, the proposed acquisition terms, operational approach, transition plan, financial considerations, and any other matters deemed relevant by GRU. GRU reserves the right to negotiate sequentially or concurrently with one or more Respondents and may request Best and Final Offers (BAFOs), if deemed appropriate.

Step 3 – Final Evaluation and Recommendation for Award Upon completion of negotiations, the Evaluation Committee shall evaluate the negotiated proposals and determine the Respondent(s) whose proposal(s) provide the greatest overall value and best interests of GRU.

The Evaluation Committee shall prepare a written recommendation for award identifying the recommended Respondent(s), the principal negotiated business terms, and the basis for its recommendation.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

The Evaluation Committee will determine the Respondent(s) whose proposal(s) are determined to be in the best interest of GRU and will recommend one or more award(s).

Step 4 – Approval and Contract Authorization

The Evaluation Committee's recommendation(s) shall be presented to GRUA for consideration at a duly notice public meeting.

At GRUA's discretion, one or more recommended Respondents may be invited to present their proposed transaction, respond to questions from the Authority, and provide clarification regarding their proposal and negotiated terms. Such presentations shall be informational only and shall not constitute additional negotiations unless expressly authorized by GRUA.

Following consideration of the Evaluation Committee's recommendation and any presentations, GRUA may:

1. Approve the recommended award;

2. Reject the recommendation;

3. Direct GRU staff to continue or reopen negotiations with one or more Respondents;

4. Authorize negotiations with another Responsive and Responsible Respondent;

5. Reject all Responses; or

6. Take any other action authorized by this ITN and applicable law.

Upon approval by GRUA, staff will be authorized to finalize and execute the contract(s), subject to any additional approvals required by law.

5.1.3 Use of Response Information

GRU reserves the right to use any information provided by a Respondent in response to this ITN, including any amended responses, clarifications, negotiated terms, or Best and Final Offers, as permitted by applicable law. The selection, rejection, or withdrawal of any Response shall not affect GRU’s right to use such information.

GRU’s use of Response information shall remain subject to applicable public records laws, confidentiality requirements, and any protections provided by law for information properly identified by the Respondent as exempt from disclosure. Failure of Respondents to follow the strict requirements of law may result in provided information be subject to public disclosure.

5.2. Evaluation Criteria

5.2.1 Economic Consideration – 35 Points

Respondents shall demonstrate the economic value and overall benefit of their proposal to GRU and the customers served by the Cross Creek Systems. GRU will evaluate proposals based on the total value offered, including financial considerations, transaction structure, risk allocation, and long-term benefits associated with the transfer of ownership and operation. Respondents may propose assumption of capital obligations, phased ownership transfers, management agreements leading to ownership, or other structures that achieve GRU's objectives.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

a. Purchase price and overall financial consideration offered, including any proposed payment terms, contingencies, or alternative financial arrangements.

b. Proposed obligations, responsibilities or commitments required of GRU as part of the transaction.

c. Overall value, benefits, and advantages offered by the proposal, including factors that support long term operational sustainability, customer protection and reduced future obligations for

GRU.

d. Proposed treatment, allocation, and assumption of liabilities, obligations, transition responsibilities and closing conditions associated with the transaction.

5.2.2 Utility Operations Experience & Capability – 25 Points Max

Respondent demonstrated experience in owning, operating, maintaining, and managing water and wastewater utility systems of similar size, complexity, and operational requirements, including maintaining compliance with applicable regulatory requirements.

a. Experience owning and operating water and wastewater utility systems, including technical expertise in utility operations, maintenance, asset management, and regulatory compliance.

b. Experience acquiring, integrating, and transitioning utility systems from public or private ownership.

c. Experience serving a customer base comparable in size and characteristics to the Cross Creek

Systems.

d. Qualifications, experience, and availability of key personnel responsible for ownership, operations, maintenance, and regulatory compliance.

e. Compliance history with applicable drinking water, wastewater, environmental, and public health regulations, including any interactions with applicable regulatory agencies.

f. Emergency response capabilities, including resources, procedures, and availability to respond to operational issues.

g. Disclosure of any unresolved regulatory enforcement actions, notices of violation, consent orders, or other material regulatory matters.

5.2.3 Financial Capacity – 20 Points Max

Respondent shall demonstrate the financial strength, resources and ability to successfully acquire, operate, maintain, and invest in the Cross Creek Utility Systems over the long term.

a. Financial summary demonstrating the Respondent’s overall financial condition and ability to meet the operational and capital requirements associated with ownership of the Cross Creek Systems.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

b. Demonstration of the ability to finance the acquisition, fund ongoing operations, and complete future capital improvements necessary to maintain reliable utility service and regulatory

Compliance.

5.2.4 Transition Plan – 20 Points Max

Respondents shall provide a proposed approach for assuming ownership and operational responsibility of the Cross Creek Systems while ensuring continuity of safe, reliable utility service, maintaining regulatory compliance, and facilitating an orderly and efficient transition.

a. Completeness, feasibility, and effectiveness of the proposed transition plan.

b. Proposed transition timeline, including key milestones, critical activities, and anticipated completion dates.

c. Approach for maintaining continuity of operations and uninterrupted customer service during the transition period.

d. Identification and mitigation of transition risks, challenges and proposed mitigation strategies.

e. Respondent’s Proposed capital investments, infrastructure improvements and asset management strategies to support the long-term sustainability and reliability of the Cross Creek

Systems.

f. Proposed operational approach.

Total Possible Score – 100 Points

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

6. NEGOTIATIONS PROCEDURES, TERMS OF AWARD &

RESERVATION OF RIGHTS

6.1. Negotiations Procedures, Terms of Award & Reservation of Rights

6.1.1 Negotiation

GRU may terminate negotiations with any Respondent at any time, for any reason, and may commence or continue negotiations with another Respondent without liability or obligation to any Respondent.

Participation in negotiations or submission of a BAFO does not guarantee selection or award.

Participation in negotiations shall not create any contractual rights, responsibilities or liabilities, and no agreement shall exist unless and until approved by GRUA and executed by all required parties.

6.1.2 Best and Final Odders (BAFO)

GRU may request Best and Final Offers from one or more Respondents following completion of negotiations or at any other time deemed appropriate by GRU.

Negotiations may be conducted sequentially or concurrently with one or more Respondents. GRU reserves the right to negotiate any aspect of a Respondent's proposal, request clarifications or revisions, and seek additional information necessary to evaluate proposals and determine the best value for GRU.

6.1.3 Terms of Award

GRU reserves the right to award this ITN to one or multiple Responsive and Responsible Respondent(s) whose proposal(s) is/are determined, in GRU's sole judgement, to provide the greatest overall value to GRU and its utility customers.

In making this determination, GRU may consider all applicable evaluation criteria, negotiated terms, transaction structure, financial considerations, allocation of liabilities and risks, long-term operational sustainability, regulatory capability, and other factor GRU determines to be relevant.

GRU is not obligated to award to the Respondent offering the highest purchase price or the lowest overall cost.

Nothing contained herein shall obligate GRU to award a contract to any Respondent or to award all services contemplated by this ITN.

a. GRU reserves the right to reject any and all Responses, or any part thereof, to waive any and all informalities or irregularities, and the right to disregard all nonconforming, non-responsive, unbalanced or conditional Responses. A responsible Respondent and any selected subcontractors, suppliers, other persons, and/or organizations proposed to perform or furnish the Work have the capacity in all respects to fully perform the Contract requirements and the experience, integrity, reliability, capacity, facilities, equipment, and credit to ensure good faith performance, such capacity and responsibility to be determined solely by GRU. GRU may conduct such investigation as GRU deems necessary to establish the responsibility, qualifications and financial ability of Respondent(s), proposed subcontractors, material suppliers, individuals, Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems or entities to perform the Work in accordance with the Contract. Such information may include, but shall not be limited to, current financial statements, bank records, verifications of availability of equipment and personnel and past performance records.

b. When GRU gives a Notice of Award to the successful Respondent, it will be accompanied by the required number of unsigned counterparts of the Contract (or Purchase Order, as applicable) with all attachments. Within fifteen (15) calendar days thereafter, Respondent must sign and deliver the required number of counterparts of the Contract, attachments, and required Bonds, if applicable. GRU will ultimately provide a fully signed counterpart to the Respondent.

c. Failure on the part of the successful Respondent to execute a Contract within fifteen (15) calendar days after the notice of acceptance may be just cause for annulment of award.

d. GRU may then accept the Response of the next lowest, responsive, responsible Respondent or re-advertise the Solicitation. If the next lowest, responsive, responsible Response is accepted, this acceptance will bind such Respondent as though it was the original successful Respondent.

e. Protests in respect to the intended award must be filed within three (3) calendar days of notice for purchases that do not require prior approval of GRUA, and within seven (7) calendar days for purchases that require prior approval of GRUA. It is the Respondent’s duty to be informed of the intended award and GRU’s protest procedures.

6.1.4 Due Diligence

Respondents are responsible for conducting their own investigations, inspections, and financial analyses.

GRU makes no warranties except those contained in a subsequently executed agreement. Respondents must rely on their own professional judgment.

6.1.5 GRU Rights Reserved

GRU reserves the right to:

• Reject any or all proposals, in whole or in part

• Waive informalities, technicalities, or minor irregularities

• Request clarifications from one or more Respondents

• Request revised proposals or additional information

• Conduct interviews and/or require presentations

• Request Best and Final Offers (BAFOs)

• Negotiate concurrently or sequentially with multiple Respondents

• Terminate negotiations with any Respondent at any time

• Cancel or reissue this ITN at any time

• Take any other action deemed to be in the best interests of GRU

Nothing contained in this ITN shall be construed as an obligation on the part of GRU to award a contract or to proceed with the transaction.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

7. INSTRUCTIONS

7.1. Instructions

It is the bidders responsibility to read and understand all instructions in this section.

7.1.1. Notice

It is the Respondent’s responsibility to read and understand all instructions in this section.

SOLICITATION FOR: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

SOLICITATION NO.: 2026-081

CLOSING DATE AND TIME: November 03, 2026 @ 2:00pm EST

GRU NEEDS: To procure the Sale of Cross Creek Water and Wastewater Systems

WHERE TO SUBMIT PROPOSALS: Proposals shall be submitted online on the OpenGov website prior to the closing date and time. OpenGov can be accessed by the following:

https://produrement.opengov.com/signup

BID BOND REQUIRED: No

7.1.2. Timeline

Release Project Date: September 3, 2026

Pre-Proposal Meeting (Non-Mandatory): September 21, 2026, 9:30am

Cross Creek Mobile Home Park on SE 174th

Place and State Road 325 in Hawthorne, FL.

Coordinates 29.49324° N, 82.17121° W

Question Submission Deadline: October 16, 2026, 5:00pm

Response Submission Deadline: November 3, 2026, 2:00pm

7.1.3. Definitions for Instructions

• Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

• Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

• Best and Final Offer (BAFO): The final proposal submitted after competitive negotiations are completed that contains the Responders most favorable terms.

• Bid/Proposal: The written response to a Solicitation.

• Due Date: The date the response is due.

https://produrement.opengov.com/signup

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

• Non–Responsive: A response that does not meet the material requirements of the solicitation.

• Redacted: The censoring of part of a Response.

• Respondent: An individual or business entity that submits a response to a Solicitation.

• Response: A written document submitted by a Respondent in reply to Solicitation.

• Responsive: A response that conforms in all material respects to the requirements set forth in the Solicitation.

• Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid, Request for Proposal, Request for Quotation, or Request for Statement of Qualifications.

7.1.4. Authorized Procurement Representative

The Procurement Representative for this Solicitation/Contract is Annie Velez; Phone: (352) 393-1282;

Email: veleza1@gru.com. Respondents shall submit all inquiries regarding this bid via GRU e- Procurement Portal, located at https://procurement.opengov.com/portal/GRU. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on GRU e-Procurement Portal.

Respondents shall click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

7.1.5. Non-Mandatory Pre-Bid Meeting

A non-mandatory meeting will be held on September 21, 2026 beginning at 9:30am EST. Those interested in attending the Pre-Bid/Proposal Meeting must inform the Procurement Specialist III. Those needing special accommodations must contact the GRU Representative at least two (2) business days prior to the scheduled meeting. The purpose of a mandatory or non-mandatory pre-bid meeting is to help potential Respondents determine if they are capable of performing the work.

Attendees must show government-issued photo identification (driver’s license) for entry into secured facilities.

Representatives arriving at the Pre-Bid/Proposal Meeting more than 10 minutes late will not be allowed to participate in the meeting.

Personal protection equipment will be required for site visit (hard hat, closed shoes, mask, hearing protection, etc.) GRU will not furnish these items.

7.1.6. Examination of Solicitation Documents and Work Site

Prior to responding to the Solicitation, Respondents are responsible for the following:

(a) examining the Solicitation thoroughly.

(b) if applicable, visiting the work site to become familiar with local conditions that may affect the cost, progress, performance of furnishing the Work.

(c) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the Work.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

(d) studying and carefully correlating Respondent’s observations with the Solicitation, and (e) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to GRU Procurement at least seven (7) business days prior to the Response due date.

7.1.7. References

A contact person listed as a reference shall be someone who has personal knowledge of the Firm's performance for the specific project listed. The contact person shall have been informed that they are being used as a reference and that GRU may be contacting them. The references shall be a principal, owner or a representative of the owner of the project that is listed by the Firm in its list of prior experience. Contractors or sub-contractors who will provide services for the Project shall not be accepted as references. Do not list principals or officers who will not be able to answer specific questions regarding the projects listed under prior experience. Failure of references listed to respond to GRU's inquiries may negatively impact the responsiveness of the Firm's response to this solicitation.

7.1.8. Selection Process and Recommendation

GRU intends to conduct the selection process in a manner that provides for a fair and impartial evaluation of all responsive proposals while allowing the flexibility necessary to negotiate the transaction that is determined to be in the best interests of GRU and its utility customers.

The selection process is anticipated to occur as follows:

a. Responsiveness Review. Procurement staff will review all proposals to determine whether each proposal is timely submitted, responsive to the requirements of this ITN, and submitted by a responsible Respondent meeting the minimum qualifications.

b. Evaluation of Proposals. Responsive proposals will be evaluated by an Evaluation Committee using the evaluation criteria and point values identified in this ITN. Each committee member may independently evaluate and score the proposals before participating in committee discussions, if applicable.

c. Clarifications. GRU may request written clarifications from one or more Respondents to better understand information contained within a proposal. Clarifications shall not constitute negotiations or permit material revisions to the proposal unless specifically authorized by GRU.

d. Competitive Range. Based upon the initial evaluation, GRU may establish a competitive range consisting of the Respondents whose proposals are determined to be reasonably susceptible of being selected for award. GRU reserves the right to include one or more Respondents within the competitive range or to eliminate Respondents from further consideration.

e. Interviews and Presentations. GRU may require Respondents within the competitive range to participate in interviews, presentations, demonstrations, or discussions to further evaluate qualifications, technical capabilities, operational approaches, and proposed transaction structures.

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

f. Negotiations. Following Authority approval of the Respondent(s) selected to enter into negotiations, GRU may negotiate simultaneously or sequentially with one or more Respondents within the competitive range regarding any aspect of their proposals, including, but not limited to, purchase price, transaction structure, contract terms, operational commitments, transition requirements, customer service commitments, capital investment plans, and other matters deemed necessary by GRU.

g. Best and Final Offers (BAFOs). At GRU's sole discretion, Respondents participating in negotiations may be requested to submit a Best and Final Offer addressing revisions resulting from negotiations.

h. Final Evaluation and Recommendation. Following completion of negotiations and receipt of any requested BAFOs, the Evaluation Committee may conduct a final evaluation and recommend the Respondent or Respondents whose proposals, as finalized through negotiations, is/are determined to provide the greatest overall value and benefit to GRU.

i. Approval. GRU will take the Respondent or Respondents recommended for award to the GRU

Authority for approval to proceed with contract Award. No contractual rights shall arise until all required approvals have been obtained and the agreement has been fully executed.

j. Award. Upon approval by the Authority, GRU and the recommended Respondent or

Respondents and GRU may enter into negotiations for a final purchase agreement with the recommended Respondent. If GRU is unable to successfully negotiate a mutually acceptable agreement, the GRU reserves the right to terminate negotiations and initiate negotiations with another Respondent without re-soliciting proposals.

GRU reserves the right to reject any or all proposals, waive minor informalities or irregularities, request additional information, conduct investigations of Respondents' qualifications, cancel this ITN, or take any other action determined to be in the best interests of GRU.

7.1.9. Interpretations and Addenda

All questions about the meaning or intent of the Solicitation are to be directed to the Procurement Representative, unless stated otherwise in the Solicitation. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda sent to all parties recorded as having received the Solicitation. Questions received less than seven (7) business days prior to the Response due date/time may not be answered by the Procurement Representative. Only questions answered by formal written Addenda will be binding.

Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement Representative.

Addenda issued by GRU prior to the Solicitation due date/time are considered binding as if written into the original Solicitation. Respondents are responsible for ensuring that all addenda have been received prior to submitting their Response.

7.1.10. Deviations from Specifications

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

Any deviation from this Solicitation must be provided and explained in detail with the Response.

Deviations must be explained on a separate page labeled “Exceptions and Clarifications” and included with the Response. Each exception and clarification must correspond to the specific referenced section in the Solicitation. Otherwise, the Response will be considered in strict compliance with the Solicitation and the selected Respondent will be held accountable for compliance with the Specifications.

GRU reserves the right to waive exceptions and clarifications to the Solicitation if determined by GRU to be in GRU’s best interest.

7.1.11. Exceptions and Clarifications

While a responsive bid meets all material requirements of the solicitation, GRU may waive non-material requirements. Some requirements cannot be waived without adversely impacting the competitive bid process. If, during bid evaluation, there is any doubt as to the materiality of any exception or clarification, Utilities Purchasing and/or the Utilities Attorney shall be consulted before acceptance of a bid. Similarly, a bid will not be rejected without such consultation.

7.1.12. Solicitation Response

GRU requires electronic submission of bids and proposals. Submit electronic responses via GRU e- Procurement Portal: https://procurement.opengov.com/portal/GRU. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The OpenGov portal allows the following:

a. Access procurement documents and related information.

b. Receive automatic and instant notifications of government opportunities.

c. Download solicitation documents and specifications online.

d. Submit your bids and proposals online.

e. See all the forms and documents you need to complete in one place.

f. Receive and respond to government requests for quotes immediately.

g. Automatic notification of awards.

For more information about OpenGov, visit https://procurement.opengov.com.

It is the responsibility of the vendor to regularly monitor GRU's eProcurement Portal. Respondents shall click “Follow” on this solicitation to receive all email notifications when answers are posted, addenda issued, & other solicitation notices.

Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU. Vendor failure to retrieve available, required procurement information and include the appropriate documentation and information in solicitation responses may result in disqualification.

Responses may be received up to but not later than November 03, 2026 @ 2:00pm EST via GRU e- Procurement Portal located at https://procurement.opengov.com/portal/GRU. GRU e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. GRU strongly recommends completing your response well ahead of the https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/ https://procurement.opengov.com/portal/gru/projects/271559 https://procurement.opengov.com/portal/GRU

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems deadline. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Responses will be electronically unsealed publicly opened at the time and place indicated in the Solicitation and will be available for inspection upon notice of award or intended Award, or within thirty

(30) calendar days after the opening of Responses, whichever occurs first. Prices may be publicly disclosed on GRU’s eProcurement Portal at the sole discretion of GRU Procurement.

The Respondent’s Certification Form must be submitted with the Response. If required, a Bid Bond and other documents must be provided with the Response. If a Bid Bond is required by the Solicitation and not included the response will be deemed non-responsive.

A “No-Bid” Response can be submitted for those who choose not to participate in the Solicitation. This designation can be submitted in GRU’s eProcurement Portal:

https://procurement.opengov.com/portal/gru/projects/271559

7.1.13. Submitting Questions and Receiving Answers

Respondents shall submit all inquiries regarding this bid via GRU e-Procurement Portal, located at https://procurement.opengov.com/portal/GRU. Please note the deadline for submitting inquiries: on October 16, 2026 @ 5:00pm EST. All answers to inquiries will be posted on GRU e-Procurement Portal.

Respondents shall click “Follow” on this solicitation to receive all email notifications when answers are posted, addenda issued, & other solicitation notices. It is the responsibility of the respondent to check the website for answers to inquiries.

Addenda Notification and Acknowledgement Addenda Notification:

Respondents are required to register for an account via GRU e-Procurement Portal hosted by OpenGov.

Once the respondent has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each respondent to periodically check the site for any addenda at https://procurement.opengov.com/portal/GRU.

7.1.14. Cancellation of Solicitation

Procurement may determine, at its sole discretion, that it is in GRU's best interest to cancel a solicitation before the bid due date, either for the purpose of reissuing the solicitation or because there is no longer the need for the equipment, materials or services. Any responses to the solicitation received by Procurement will not be opened but will be maintained pursuant to the State of Florida’s Records Retention Schedules, as may be modified from time to time.

7.1.15. Modification or Withdrawal of a Response

Changes to a vendor’s bid submittals in GRU's eProcurement Portal can be made up to the deadline date for the bid submittal.

After responses have been opened, corrections to the response are permitted only to the extent that:

a. Respondent can show by clear and convincing evidence that there was a material and substantial mistake in the preparation of its Response;

b. the nature of the mistake is evident; and

c. the intended pricing is evident.

7.1.16. Rejection of Bids/Termination of Contract

https://procurement.opengov.com/portal/gru/projects/271559 https://procurement.opengov.com/portal/GRU https://procurement.opengov.com/portal/gru/projects/271559

Title: Acquisition, Ownership, Operation, Maintenance and Transfer of Cross Creek Water and Wastewater Systems

Previously solicited and/or accepted bids may be rejected or acceptance revoked prior to beginning of performance upon discovery by GRU that the bidder or its affiliates have committed any act which would have been cause for debarment, or were on the convicted vendor list prepared under the provisions of F.S. 287.133, as amended, at or prior to the acceptance of the bid.

If GRU discovers, after a contract is awarded and performance has begun, that the bidder or its affiliates have committed any act subsequent to or prior to award or acceptance which would have been cause for debarment had it been discovered prior to award or acceptance, GRU may consider such to be a material breach of the contract and such shall constitute cause for termination of the contract.

7.1.17. Cancellation of Award

Cancellation occurs when an issued purchase order or executed contract is voided, rescinded or terminated, or the delivered goods or work are rejected. If defective goods are received, an order is incorrect, or work is not performed in accordance with specifications, the user department shall contact Procurement before taking any action. In addition, departments must contact Procurement for assistance with canceling any purchase order or contract.

Even after a bid has been awarded, Procurement may cancel the award or executed contract based on a bid error and may take action to reject performance when appropriate. If the contract is canceled at the request of the vendor, the vendor may be required to reimburse GRU for the difference between its bid and the next low bid.

7.1.18. Responsible/Responsive Bidder

A Responsible Respondent has the capability to perform the contract requirements in all respects, including the experience, integrity, reliability, capacity, facilities, equipment, and good credit, which will help assure good faith performance. A bidder’s qualifications may be considered in making an award recommendation. GRU has the right to verify the qualifications of a bidder as GRU deems appropriate either before or after the bid opening.

A Responsive Respondent has submitted a bid which…