A19-Attachment 3 - Question and Answer Spreadsheet Amendment 00001.pdf
PDF 74 KB Posted
- Attached to
- Court Reporting Services
- Solicitation number
- ACQ-24-0227
About this file
This document is a question and answer spreadsheet related to a federal contract opportunity for court reporting, transcription, and stenography services.
The key details are:
- The U.S. Department of Labor seeks to award a fixed-price purchase order for court reporting services to record hearings for Federal Employees' Compensation Act (FECA) claims. Services are required throughout the continental U.S., Alaska, Hawaii, and Puerto Rico.
- The contractor must be able to provide verbatim reporting and transcripts on an as-needed basis, with the ability to promptly assign competent reporters and stenographers as required.
- The period of performance is one 12-month base period with two 12-month option periods.
- The North American Industry Classification System (NAICS) code is 561492 - Court Reporting and Stenotype Services.
- All records must remain secure, and personnel performing the work must have a SECRET or TOP SECRET facility clearance and security clearance.
- There will be no reimbursement for travel expenses unless pre-approved by the Contracting Officer/Contracting Officer's Representative.
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Text version
Question Title Section Number Question Detail Government Response
General Information 1.4 Are digital, electronic, voicewriter reporting allowed? Or only stenographic? The digital, electronic, voicewriter reporting is not allowed.
General Information 1.6.7 Will DOL sponsor Secret and TS clearances?
The U.S. DOL will not sponsor clearances. It will be the sole responsibility of the vendor.
General Information 1.6.7 Will DOL sponsor DD254?
The U.S. DOL will not sponsor clearances. The form will be provided to the vendor for completetion.
General Information 1.6.7.1 Will all equipment, transcripts need to be secured in any particular type of safe? All records need to remain secure and handled by appropriate personnel only.
General Information 1.6.13 What determines when DOL will reimburse for travel expenses?
There will be no reimbursement for travel expenses unless directed and pre-approved by the CO/COR.
Contractor Furnished Items and Responsibilities 4.2 Is the entire contract Secret or Top Secret? No
Contractor Furnished Items and Responsibilities 4.2
Do all personnel working under this contract need to maintin Secret or Top Secret clearance?
Personnel performing work or having access to the covered data must have a SECRET OR TOP SECRET facility clearance and clearnace to perform the work.
Contractor Furnished Items and Responsibilities 4.2 Where will all Secret and Top Secret work be performed? Those particular hearings will be performed on a telephonic secured line .
Specific Tasks 5.2.1 Historically, how many hearings for BHR have been OCONUS? Historically, once or twice a year Specific Tasks 5.2.1 Will DOL reimburse for travel for OCONUS hearings? If it occurs, yes.
Specific Tasks 5.2.2 Does this mean a videographer will be required in addition to a court reporter?
No, if the appeal request is video, the government will provide the location and the video equipment.
Specific Tasks 5.2.2 Does this refer to virtual/remote hearings via Zoom/Webex/Teams, etc? Yes and the stenographer will report, as needed in-person to the location.
Current Contract None Who is the current vendor? York Stenographic Services, Inc.
Current Contract None What was the total aggretate award for current contract? This information can be found via FPDS.
Misc. None Historically, what is the average length of a typical hearing? Approximately 30 minutes to 1 hour (could be more or less) Misc. None Are there consectuive hearings in one day at one location? Yes Misc. None Historically, how many hearings occur each day? Historically 5 to 15 hearings per day
Misc. None Historically, what is the average number of court reporters needed per day? It could be up to 15 courter reporters per day Misc. None Can you provide redacted sample transcripts? Please see attachment Misc. None Can you provide redacted sample of a weekly reporting schedule? Please see attachment
Secret Facility Clearance Section 4.2 Please confirm per Section 4.2 that the contractor will be required to have/get a Secret/Top Secret facility clearance?
Transcripts contain personal information protected under the Health Insurance Portability and Accountability Act of 1996. Therefore, please see Page 14 of the solicitation which describes the format of the transcripts.
Security Requirements Section 1.6.7 Please confirm per Section 1.6.7 that personnel will be required to have/get a Secret/Top Secret clearance? Yes
Current Contractor Who is the current contractor(s), contract number(s) and rates?
York Stenographic Services, Inc., 1605C3-23-F-00007, Rates are proprietary. The historical contract amounts shall not be an indicator of future order value, as requirements may have changed.
Secret Facility Clearance Section 4.2 Please confirm per Section 4.2 that the contractor will be required to have/get a Secret/Top Secret facility clearance? Yes
Security Requirements Section 1.6.7 Please confirm per Section 1.6.7 that personnel will be required to have/get a Secret/Top Secret clearance? Yes
DOL Court Reporter
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