ACI-RCDMS_Draft_PWS_14OCT2025.pdf

SECTION C – Descriptions and Specifications

PERFORMANCE WORK STATEMENT

ADVANCED CONTRACTING INITIATIVE – REGIONAL CONTRACTS

FOR DEBRIS MANAGEMENT SERVICES

U.S. ARMY CORPS OF ENGINEERS

OCTOBER 2025

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Table of Contents

1. PART 1 - GENERAL INFORMATION

1.1. Overview

1.2. Operational Requirements

1.3. Contract Administration & Oversight

2. PART 2 – DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.2. ACRONYMS:

3. PART 3 – GENERAL REQUIREMENTS & PLANNING

3.1. General Requirements:

3.2. Mission Execution Planning

4. PART 4 – MISSION EXECUTION

4.1. Mission Execution:

4.2. General Tasks

4.3. Mobilization / Demobilization & Operations

4.4. Specialized Crew Support:

4.5. Debris Loading / Hauling

4.6. Debris Management

4.7. Debris Disposal

4.8. Equipment Requirements

4.9. Emergency Clearance

4.10. Right-of-Way Debris Removal (ROW)

4.11. Private Property Debris Removal (PPDR)

4.12. Waterway Debris Removal

4.13. Demolition

5. PART 5 – MISSION SUPPORT FUNCTIONS

5.1. Safety

5.2. Security

6. PART 6 – PERFORMANCE OBJECTIVES SUMMARY

7. PART 7 – ATTACHMENT / TECHNICAL EXHIBIT LISTING

ATTACHMENT 1 - TYPICAL TRUCK / TRAILER MEASUREMENT FORM

ATTACHMENT 2 - CONTRACTOR QUALITY CONTROL (CQC) SPECIFICATIONS

ATTACHMENT 3 - AUTOMATED DEBRIS MANAGEMENT SYSTEM (ADMS)

ATTACHMENT 4 - HAZARD TREE REMOVAL

ATTACHMENT 5 – STUMP CONVERSION GUIDE

ATTACHMENT 6 - WAGE DETERMINATION LINK

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8. PART 8 – SUBMITTALS

SUBMITTAL 1 – PROGRAM MANAGEMENT PLAN (PgMP) SUBMITTAL 2 – QUALITY CONTROL PROGRAM MANAGEMENT PLAN (QCPgMP)

SUBMITTAL 3 – ACCIDENT PREVENTION PLAN (APP)

SUBMITTAL 4 – DEBRIS REMOVAL OPERATIONS PLAN (DROP)

SUBMITTAL 5 – DEBRIS MANAGEMENT SITE PLANS

SUBMITTAL 6 – PERIODIC REPORT REQUIREMENTS

PART 1 – General Information 1

1. PART 1 - GENERAL INFORMATION

The purpose of this contract is to provide debris removal after any natural or man-made disaster or catastrophe in which the remediation has been assigned to USACE.

1.1. Overview

1.1.1. Description of Services: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform debris removal services as defined in this Performance Work Statement (PWS) and in accordance with mission-specific task orders. The award will be for a Regional non-personal services contract for managing disaster generated debris after natural or man-made disasters mission assigned to the U.S. Army Corps of Engineers (USACE). The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. This contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract. The Government will issue task orders on a fixed-price basis but reserves the right to issue other-than-fixed-price task orders as circumstances may vary given the nature of disaster and contingency operations. The Government is not obligated to order any minimum quantity beyond what is specified in the contract. The Government reserves the right to obtain services or supplies through other sources, if it is in the Government’s best interest. The project locations will be designated in the task orders. The Government reserves the right to make multiple awards under a single solicitation and the right to award the scope of work in part, if required. Each contract award will be for a pre-defined geographic region as detailed in paragraph 1.1.4.

1.1.2. Objectives: Advanced Contract Initiative (ACI), Regional Contracts for Debris Management

Services (RCDMS) are designed to address the need for emergency debris removal services in response to natural or man-made disasters and emergencies throughout the entire Contiguous United States (CONUS) and Outside the Contiguous United States (OCONUS) including Hawaii, Alaska, and U.S. territories and commonwealths. The Contractor shall manage disaster-generated debris from the point of origin to final disposal. All actions and processes used shall be in full compliance with all applicable local, state, and Federal policies, regulations, and laws. All debris management work shall be accomplished in the most efficient and effective manner appropriate for the applicable waste stream(s) in accordance with this Performance Work Statement. Debris related mission specific requirements and/or tasks not specifically covered in the Schedule of Prices will be negotiated at the task order level. In accordance with the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), USACE will evaluate opportunities to utilize local private organizations, firms, or individuals to the extent feasible and practicable for debris clearance. Coordination with the ACI Contractor will be necessary to ensure efficient operations among all Contractors. The Contractor’s subcontracting plan shall include participation by local contractors to the maximum extent practicable.

1.1.3. Scope: Debris management operations may include debris within the Public Right-of-Way (ROW) and Private Property Debris Removal (PPDR) including residential properties, commercial properties, and public properties. Standard taskings include: (1) separating debris, (2) loading/hauling debris, (3) dumping at a final disposal site, (4) dumping/processing at a debris reduction site, and (5) loading/hauling/disposal of processed debris. Certain categories of debris removal may require specialized approaches, equipment, authorization and/or coordination due to their complexity, environmental considerations, or location-specific challenges. They include, but are not limited to, emergency route clearance, right-of-way (ROW) debris removal, waterway debris removal, private or commercial property debris removal (PPDR/CPDR), demolition of damaged structures, animal carcass removal, removal of vehicles and other titled property, and removal and processing of hazardous material, including lithium-ion batteries. When necessary, other materials such as sediment, storm surge over-wash materials, landslide materials, flood fight materials and other obstructions may be removed as directed by the Contracting Officer (KO). Curbside separation of debris may be required prior to removal when not previously accomplished by property owners.

Typical separation categories include household garbage, construction debris, vegetative debris, PART 1 – General Information 2 household hazardous material, white goods, and electronics. The Contractor shall, whenever possible and practicable, process eligible debris for beneficial re-use and/or recycling.

1.1.4. Regions: This acquisition will establish ten (10) Regional Single Award Task Order Contracts

(SATOCs) for rapid and comprehensive debris removal services in support of FEMA and other Federal disaster response efforts. These SATOCs will provide defined geographic coverage across the United States and Outlying areas. The map below details the geographic coverage of these SATOCs.

Name of Region MSC Associations States & Outlying Areas Capacity Amount

South Atlantic Division – A SAD AL, FL $2,000,000,000 South Atlantic Division – B SAD NC, SC, GA $5,000,000,000

South Atlantic Division – C SAD PR, USVI, Add’l Outlying Areas in

SAD $1,000,000,000

South Pacific Division SPD CA, NV, NM, AZ, UT $12,500,000,000

North Atlantic Division NAD ME, VT, NH, MA, CT, NY, DE, MD, DC, PA, NJ, VA, RI $3,000,000,000

Mississippi Valley Division MVD MN, WI, IL, IA, LA, MS $5,000,000,000

Pacific Ocean Division POD AK, HI, CNMI, AS, GU, Add’l Outlying Areas in POD $2,500,000,000

Great Lakes and Ohio River Division LRD MI, IN, TN, KY, OH, WV $1,500,000,000 Southwestern Division SWD TX, AR, OK $2,000,000,000

Northwestern Division NWD WA, OR, ID, MT, WY, CO, ND, SD, NE, KS, MO $2,500,000,000

Total $37,000,000,000

1.1.5. Period of Performance: Each of the ten (10) SATOCs will have a five-year (5-year) ordering period. An option to extend the ordering period by up to six months (6 months) may be exercised in

PART 1 – General Information 3 accordance with FAR 52.217-8, Option to Extend Services. The Government reserves the right to not exercise option periods due to funding, mission authorities or poor Contractor performance.

1.1.6. Typical Mission Flow: The following describes the standard mission flow, identifying how FEMA, the impacted state/territory/commonwealth, USACE, and the Contractor interrelate during execution of an emergency debris removal mission. This overview is illustrative and not all-inclusive.

In anticipation of a potential Stafford Act declaration, FEMA may mobilize Federal assets through Federal Operations Support (FOS). Under this posture, FEMA may task USACE, via mission assignment, to mobilize their resources, potentially including Contractor planning personnel and/or equipment to a designated staging area in preparation for response operations. The KO may issue a Not-to-Exceed (NTE) task order for the mobilization of agreed-upon assets. This activity may occur prior to a disaster declaration, under Federal Operations Support (FOS) conditions, and does not involve the provision of Direct Federal Assistance (DFA) debris removal operations to state, tribal, territorial, or local governments. It enables FEMA and its Federal partners to position resources to rapidly support mission assignments should a declaration be issued. The ACI Contractor shall be responsive in furnishing and mobilizing key personnel and resources requested in the task order (TO). The Contractor shall maintain communications with the KO.

Upon issuance of a Stafford Act declaration by the President of the United States (this includes an Emergency Declaration or Major Disaster Declaration), FEMA is authorized to provide assistance to the impacted applicant (state/territory/commonwealth). FEMA may stand up a Joint Field Office (JFO) near the impacted area from which to manage and execute the response and recovery efforts.

The impacted state, local, tribal, or territorial (SLTT) government may submit a request for assistance to FEMA through their established emergency management process. Once the validity of the request has been confirmed by FEMA, FEMA may issue a Mission Assignment (MA) to USACE directing them to perform specific debris removal work. Upon receipt of the MA, USACE assigns the task to the appropriate Major Subordinate Command (MSC) and subsequently a responsible District, which will then stand up a response organization. The MA will then be executed by a USACE Planning & Response Team (PRT) who, in coordination with the supported district and at the direction of the KO assigned by that district, may activate the ACI contract. Task Orders (TOs) may be issued to the Contractor for specific debris removal operations.

Once all debris has been removed and additional requests for emergency debris removal are not anticipated, the Contractor will complete the demobilization process.

1.1.7. Special Application: The ACI Debris contract can be utilized for other Federal response requirements. Examples include interagency support for debris removal at Department of Defense (DoD) military installations, interagency support for debris removal from National Forests in support of the United States Forest Service, or USACE debris removal for flood prevention under Public Law (PL) 84-99. However, such interagency support may be contingent upon the execution of a formal interagency agreement and the availability of funding, both of which may result in extended lead times prior to contract activation.

1.1.8. Debris Mission Categories: Debris mission categories establish the framework for debris removal operations. The following categories are informed by FEMA’s Public Assistance Program and Policy Guide (PAPPG), Version 5.

1.1.8.1. Public Property & Right-of-Way (ROW) Debris Removal: Debris removal from public property includes clearing, removing, and disposing of disaster-generated debris from public rights-of-way, public parks, and other publicly owned or maintained facilities to eliminate immediate threats to public health and safety.

1.1.8.2. Waterway Debris Removal: Debris removal from waterways generally includes the clearance, removal, and disposal of eligible disaster-generated debris, wreckage, and sunken vessels from coastal zones, inland zones, non-Federally maintained navigable waterways, PART 1 – General Information 4 and wetlands. Waterway debris removal may include clearing obstructions that block navigation, restrict water flow, or pose a hazard to public infrastructure such as bridges, culverts, or intake structures. When specifically directed, waterway debris removal may include debris removal from Federally maintained navigable channels and waterways.

1.1.8.3. Private Property Debris Removal (PPDR); Non-Commercial: Debris removal from private, non-commercial property may be authorized when debris poses an immediate threat to public health and safety or to the economic recovery of the community. Examples include residential properties and privately maintained community areas.

1.1.8.4. Commercial Property Debris Removal (CPDR): Debris removal from commercial property may be considered when necessary to eliminate an immediate threat to life, public health and safety, or critical community lifelines. This includes debris that, if not removed, would impede emergency access or pose significant hazards.

1.1.8.5. Demolition of Unsafe Structures: Demolition and removal of disaster-damaged structures, when determined to pose an immediate threat to public health and safety, may be authorized.

This includes the safe dismantling of unstable buildings and the proper disposal of resulting debris in accordance with Federal, State, and local regulations.

1.1.9. Waste Streams: Disaster generated debris is defined as materials originating from the effects of a natural or man-made catastrophe or major disaster. To the greatest extent practicable, materials such as metals, clean vegetative debris, white goods, concrete, and other recyclable materials shall be diverted from direct disposal and processed through approved recycling facilities. Recycling and beneficial reuse are prioritized when feasible, provided such activities do not impede timely debris clearance or conflict with public health and safety requirements. FEMA provides eligibility determinations for disaster-generated debris, defining what types of materials are eligible for Public Assistance funding. Materials included are both man-made and natural in origin, and are categorized into the following waste streams:

1.1.9.1. Vegetative Debris: Consists of disaster-damaged hazardous trees, stumps, branches, trunks, and other leafy material. FEMA may also authorize the removal of hazardous leaning trees, hanging limbs, and stumps if they pose an immediate threat to public health or property after a disaster.

1.1.9.2. Construction & Demolition (C&D) Debris: C&D debris consists of damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, pipe, concrete, fully cured asphalt, equipment, furnishings, and fixtures.

1.1.9.3. Earthen Material: May include clay, sand, gravel, rock, residual solids, sediment, storm surge over-wash, landslide material, and other natural deposits that may impact facilities such as streets, sidewalks, storm and sanitary sewers, water treatment facilities, drainage canals, parks, etc. Earthen material may also obstruct access or require removal to prepare worksites for debris management operations.

1.1.9.4. White Goods: May include refrigerators, freezers, washers, dryers, water heaters, and similar household items. Removal may require specialized handling and/or certification to ensure the proper disposal of refrigerants, oils, and other regulated substances.

1.1.9.5. Household Hazardous Material (HHM): HHM consists of household products that can catch fire, react, or explode under certain circumstances, or that are corrosive or toxic.

Products include, but are not limited to, paints, stains, cleaners, oils, batteries, pesticides, asbestos, etc. Fire ash and debris from residential properties are not typically considered hazardous and can generally be disposed of in a municipal landfill.

PART 1 – General Information 5

1.1.9.6. Regulated Asbestos Containing Material (RACM): RACM includes friable asbestos material, Category I non-friable asbestos-containing material that has become friable, Category I non-friable asbestos-containing material that will be or has been subjected to sanding, grinding, cutting, or abrading, and Category II non-friable asbestos-containing material that has a high probability of becoming crumbled, pulverized, or reduced to powder during demolition or debris handling. RACM must be managed, contained, transported, and disposed of in accordance with all applicable Federal, State, and local requirements, including National Emission Standards for Hazardous Air Pollutants (NESHAP) where applicable. Per EPA’s Guidance for Catastrophic Emergency Situations Involving Asbestos dated 23 December 2009, building debris on the ground from structures totally destroyed by natural forces (as opposed to structures demolished in whole or in part by human activity) is not subject to asbestos NESHAP.

1.1.9.7. Hazardous, Toxic, and Radiological Waste (HTRW): HTRW includes hazardous substances regulated under Federal or State law beyond the scope of typical household waste. Handling and disposal of HTRW requires specialized procedures, protective measures, and coordination with appropriate regulatory agencies. Assessment and management of HTRW must be conducted by qualified environmental professionals to ensure compliance and prevent environmental contamination.

1.1.9.8. Fire Ash Debris: Fire ash and associated fire debris from residential properties are not typically considered hazardous and can generally be disposed of in a municipal landfill.

Fire ash and debris from commercial/industrial properties may require characterization prior to disposal as hazardous waste.

1.1.9.9. Electronic Waste (E-Waste): E-waste includes televisions, computers, monitors, printers, and other electronic devices requiring specialized collection and disposal to prevent release of hazardous components.

1.1.9.10. Vehicles & Vessels: Includes damaged vehicles, vessels, and other titled property including campers, RVs, and motorcycles, etc. Removal may require coordination with law enforcement or other agencies for identification and adjudication prior to disposal. Prior to disposal, proper removal and management of all fuels, refrigerants, oils, and other regulated liquids must occur in accordance with applicable Federal, State, and local requirements.

1.1.9.11. Putrescent Debris: Any debris that will decompose or rot, such as animal carcasses or perishable foods resulting from power outages and must be disposed of in compliance with applicable Federal, State, and local requirements. Due to the potential for attracting vectors (biting insects) or animals that transmit pathogens creating unsanitary conditions, putrescent debris may require expedited removal and disposal as well as special handling.

1.1.9.12. Metals: Debris generated from declared disasters can include significant quantities of metals which should be recycled to the maximum extent practicable. Metal debris from ROW or PPDR missions shall be rinsed, loaded, and hauled to a metal processing facility or temporary reduction site for future recycling.

1.1.9.13. Concrete: Removal of concrete resulting from a declared disaster is dependent on FEMA eligibility determinations. Typically, concrete is not eligible for ROW debris missions.

During PPDR missions, FEMA may authorize removal of structural concrete foundations, retaining walls, footers, etc. as eligible debris. Sampling and testing may be necessary to determine presence of asbestos products in the concrete material. Non-asbestos containing concrete shall be recycled to the maximum extent practicable. Asbestos containing concrete shall be disposed of in approved facilities licensed to receive the material.

1.2. Operational Requirements

PART 1 – General Information 6

1.2.1. Hours of Operation: Contractor operations are expected to occur during daylight hours, seven (7) days per week, to maximize safety and minimize the risk of accidents. Daylight hours will generally constitute a twelve (12) hour workday aligned with Government working hours. Requests to perform work outside of daylight hours may be submitted to the KO for approval. The Contractor will be required to develop and submit a weekly performance schedule for all task orders indicating crew rates proposed to meet the Period of Performance (POP).

1.2.2. Mobilization (CLIN 0003AA): Mobilization refers to activities necessary to prepare and deploy Contractor personnel, resources and equipment to a designated staging area or disaster impact area, either in anticipation of or in response to a natural or man-made disaster. The Contractor shall anticipate mobilization of key planning personnel within 24 hours of notification by the KO.

Mobilization of debris removal crews shall be in accordance with mission task order requirements.

The Contractor shall submit a Mobilization schedule for specific mission task orders indicating timelines and percentages until full mission mobilization. Payment for Mobilization will be in accordance with the Contractor’s mobilization schedule, pending Contractor submission of confirmation documentation and USACE verification.

1.2.3. Demobilization (CLIN 0003AA): Demobilization refers to activities involved in withdrawing

Contractor personnel and equipment from the task order designated mission area. To confirm completion of demobilization, the Contractor shall submit a Demobilization schedule and provide documentation indicating all equipment, materials, and personnel have been removed from the mission area, and debris sites have been restored to satisfactory conditions as verified by USACE.

Payment for Demobilization will be in accordance with the Contractor’s demobilization schedule, pending Contractor submission of confirmation documentation and USACE verification.

1.2.4. Permits/Licenses (CLIN 0003AA): The Contractor shall comply with all substantive and administrative requirements of permits, licenses, and certificates applicable to each task order.

Substantive requirements refer to actual performance obligations (e.g., safety, environmental protection), while administrative requirements include submission, renewal, and display of permits.

The Contractor shall provide the KO with copies of all such documents prior to the start of related work, unless otherwise approved. The Contractor shall also be responsible for monitoring executive orders or waivers issued during the response that modify permit or license requirements and ensuring compliance with all updated requirements accordingly.

1.2.5. Automated Debris Management System (ADMS): The Contractor shall utilize an ADMS to support real-time tracking, documentation, and reporting of debris removal activities. The ADMS shall be used to record debris quantities, vehicle activities, and operational data in real-time. At a minimum, the system must have the capabilities listed in ATTACHMENT 3 - AUTOMATED DEBRIS MANAGEMENT SYSTEM (ADMS) to this PWS. ADMS data shall be remotely accessible at debris work sites and other locations to allow for daily cost tracking. ADMS costs shall be incorporated into applicable unit rates.

USACE intends to validate the Contractor's ADMS system upon contract award. The Contractor shall support an in-person ADMS verification process, which will include a technical walkthrough of the system. Upon successful demonstration of system functionality, the Government will certify the Contractor’s ADMS for operational use. The Government reserves the right to conduct recertification at any time, including but not limited to instances where system updates, technology changes, cybersecurity concerns, or mission requirements necessitate additional verification. The system shall be fully deployed, tested, and operational prior to the commencement of debris removal activities at the task order level. Government acceptance and certification of the Contractor’s ADMS applies only to USACE contracts.

1.2.6. Data Management: The Contractor shall comply with all Government data management and reporting requirements for the Library of Operational Analysis for Debris Management (LOADM) as the Government’s system of record. All operational, progress, and quality control data shall be collected, recorded, and submitted in digital formats compatible with LOADM, including Esri-based

PART 1 – General Information 7 spatial data services. The Contractor shall ensure that all tabular and spatial data required to verify contractual performance, such as quantities, weights, locations, dates, equipment identifiers, and personnel identifiers, are captured and associated with geospatial coordinates to within 30-feet accuracy. Data shall be updated on a live or near-real-time basis unless otherwise directed by the Government and must conform to approved schemas and standards provided in ATTACHMENT 3 - AUTOMATED DEBRIS MANAGEMENT SYSTEM (ADMS). The Contractor shall support Government validation and reconciliation of data throughout the mission in accordance with COR direction. All reports and data produced under this contract are Government-owned deliverables and shall not be shared outside of the Government without express written authorization from the KO.

The Government reserves the sole right to determine what information may be released for public consumption. The Contractor may be required to furnish data in formats that enable the Government to create public-facing viewers or to support the Government’s independent development of such viewers, but the Contractor shall not directly disseminate reporting or data to external parties without prior approval. Costs associated with data management deliverables shall be distributed across applicable CLINs.

1.3. Contract Administration & Oversight

1.3.1. Coordination

1.3.1.1. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend a post award conference, task order kick-off meetings, or progress review meetings as directed by the contracting activity or contract administration office. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, will meet with the Contractor to review the Contractor's performance at a minimum annually. At these meetings, the KO will provide the Contractor a review of their performance related to Quality of Work, Timely Performance, Effectiveness of Management, Compliance with Labor Standards and Compliance with Safety Standards. During these review meetings, the Contractor should apprise the Government of any problems experienced during the rating period. The Contractor shall take appropriate actions to resolve deficiencies. These meetings shall be at no additional cost to the Government.

1.3.1.2. Responsibilities: The Contractor is responsible for effectively coordinating all activities required to fulfill the contract. This includes managing issue identification and resolution, submitting proposals and corrective action plans as needed, and ensuring the performance and oversight of any subcontractors. The Contractor is also expected to maintain high standards of professionalism, ethics, and customer satisfaction throughout contract execution.

1.3.2. Contract Management

1.3.2.1. Contract and Personnel Management: The Contractor shall provide effective management and administrative support to ensure successful performance under this PWS and mission-specific Task Orders. The Contractor shall submit initial plans as outlined in paragraph 3.1.2, conduct periodic reviews of their plans, and provide updates to the KO. The Contractor shall ensure all key personnel maintain training and certifications for positions as applicable. Any revisions to key personnel shall be submitted to the KO for review/approval. During task order execution, the Contractor shall establish clear lines of authority and responsibility, maintain continuity between field operations and the Contractor’s corporate office, and assign appropriate resources to administer the requirement. The Contractor shall assign work efforts appropriately and maintain proper, accurate timekeeping records for all personnel supporting the requirement. The Contractor is also responsible for managing training, travel, equipment, leave, payroll, and other personnel logistics. A single point of contact (POC) shall be designated to coordinate between the Government and Contractor personnel.

1.3.2.2. Subcontract Management: The Contractor shall develop and maintain an effective Subcontracting Plan that provides adequate resources to meet mission requirements. Revisions

PART 1 – General Information 8 to the initial Subcontracting Plan shall be submitted to the KO annually upon execution of option periods. The Contractor shall establish and maintain a system for managing all subcontractors, including those at lower tiers. Upon issuance of a task order, the Contractor shall provide the KO with a current list of all subcontractors at each tier below the prime and update the list as conditions change. The Prime Contractor remains responsible for the performance and conduct of all subcontractors and shall ensure quality work is performed in accordance with the Task Order. The Prime Contractor shall make timely and accurate payments to all subcontractors and verify that all lower tier subcontractors are paid appropriately. Failure to adequately manage subcontractors and verify proper payments may result in poor Contractor ratings and/or assessment of penalties in accordance with the Federal Acquisition Regulations (FAR).

1.3.2.3. Quality Control (QC) Program: The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS and mission-specific Task Orders. The QC Program shall be designed to detect, prevent, and correct deficiencies in performance before they become systemic. The Prime Contractor shall designate a Quality Control Manager (QCM) that is an employee of the Prime Contractor responsible for developing and monitoring the overall QCP. Use of a subcontracted company to provide field inspections and reporting to the QCM is acceptable provided satisfactory quality control is obtained. All subcontracted QC personnel must meet the qualifications and standards established in the Contractor’s QC plan and be subject to Government review and approval. The Contractor shall identify the personnel, systems, and procedures to be used in conducting inspections and tracking corrective actions. The Contractor shall develop QC procedures that comprehensively address the areas identified in the "Performance Requirements Summary." See PART 6 – PERFORMANCE OBJECTIVES SUMMARY for submittal requirements. Revisions to the initial QCP shall be submitted to the KO annually after execution of Option periods. Proposed changes to the QCP must receive KO’s written approval prior to implementation.

1.3.2.4. Contractor Travel: All travel-related expenses – including transportation to and from the work location, lodging, meals, incidental costs, and associated fees (e.g., baggage, parking) – shall be fully incorporated into the unit prices listed in the Schedule of Prices. The Contractor is solely responsible for arranging and funding all travel. No separate reimbursement for travel will be provided, and all travel costs must be absorbed within the established Contract Line Item Numbers (CLINs).

1.3.2.5. Organizational Conflict of Interest (OCI): The Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.3.3. Government Contract Administration: This section details the roles and responsibilities for administration of the ACI-RCDMS, differentiating between management at the ACI base contract level and management specific to individual task orders

1.3.3.1. ACI Base Contract Level: At the base contract level, USACE Rock Island District oversees overall administration and performance of the ACI-RCDMS.

PART 1 – General Information 9

A. ACI Base Contract Management: The USACE Rock Island KO is responsible for overall contract administration, including reviewing submittals, plans, and validating the ADMS during non-deployment periods. The Rock Island KO retains sole authority to direct the Contractor and make changes to contract terms and conditions. Mission-specific KOs may be authorized to issue task orders and provide direction to the Contractor related to those task orders.

B. ACI Base Contract Contracting Officer’s Representative (COR): The KO assigns CORs to assist with management and oversight of the ACI base contract. These CORs are managed by the USACE Rock Island District. The Contractor will receive written notification of any COR designations.

C. ACI Base Contract Quality Assurance (QA): A Quality Assurance Surveillance Plan (QASP) will be developed at the ACI Base Contract level and, if necessary, tailored to each task order during mission execution. This QASP defines performance standards, surveillance methods and frequency, and acceptable defect rates.

1.3.3.2. Task Order Level: Administration at the task order level focuses on mission-specific execution under the framework established by the base contract. Task orders are managed by mission-specific KOs (if designated).

A. Task Order CORs: Supported districts assign Task Order CORs to manage debris removal operations and report to the mission-specific KO, if designated. The Contractor will receive written notification of any COR designations.

B. Task Order Quality Assurance (QA): The Government will implement a mission-specific Quality Assurance Program to ensure compliance with contract provisions and quality of work. This program will utilize the QASP developed at the ACI Base contract level and, if necessary, tailor it to each task order during mission execution. The USACE QA Plan will monitor the Contractor’s QC activities through independent inspections and testing. USACE COR and QA staff will coordinate with the Contractor’s QC personnel to ensure definable features of work are properly staffed, monitored, and measured.

1.3.3.3. COR Responsibilities (Applicable to both ACI Base Contract and Task Orders): The

COR has limited responsibilities, especially regarding changes in cost, price, estimates, or delivery dates. The COR is not authorized to change contract terms and conditions. The COR assists in contract administration and is typically authorized to:

A. Assure Contractor performance of all technical requirements.

B. Perform inspections related to contract performance.

C. Maintain communication with the Contractor on technical aspects.

D. Issue written interpretations of technical requirements.

E. Monitor performance and notify the KO and Contractor of deficiencies.

F. Coordinate Government-furnished property and site access.

1.3.4. Readiness

1.3.4.1. Training and Preparedness (CLIN 0002AA): If requested by USACE, the Contractor shall participate in preparedness training and/or exercises. These exercises are intended to enhance coordination between the Contractor and Federal, State, and local stakeholders. In-person participation is preferred, with Contractor personnel and training locations to be determined by USACE. Locations may include regional sites such as home station facilities that host USACE’s Debris PRTs or centralized event sites such as the USACE Readiness Support Center in Mobile, Alabama. Preparedness training and exercises shall be planned for a duration of approximately five (5) days with a target frequency of one training exercise per calendar year. Participation in training exercises may include developing and presenting prior mission experience, lessons learned, and Contractor recommendations for mission improvement.

PART 1 – General Information 10

1.3.4.2. Post-Award Orientation: Following award of the base contract and/or task orders, the Contractor may be required to attend a post-award orientation session with USACE. The purpose of this orientation is to review contract requirements, establish lines of communication, and ensure mutual understanding of roles, responsibilities and expectations.

The KO will notify the Contractor if an orientation is required, and attendance will be at no additional cost to the Government.

1.3.5. Execution

1.3.5.1. Task Orders: All Government-directed work will be initiated at the discretion of the KO through the issuance of a task order, which may be based on operational phases, geographic areas, or other mission-specific criteria, and will include a Not-To-Exceed (NTE) dollar value.

Upon receipt of a Mission Assignment (MA) or Mission Assignment Task Order (MATO) from FEMA, USACE will develop a Performance Work Statement (PWS) identifying the scope of work, including relevant ACI CLINs with projected quantities. CLINs not covered under the ACI will have performance requirements, quantities, and timelines defined and negotiated prior to execution. The Contractor shall submit pricing and data in response to the Request For Proposal (RFP) within the timeframe identified; this proposal will form the basis of the task order and must identify all assets required for execution. Changes in task order scope will be handled as a contract modification. The Contractor shall immediately notify the KO in writing of any changes in scope necessitating a contract modification. Only the KO has the authority to approve contract modifications.

1.3.5.2. Notice to Proceed (NTP): Issuance of a task order by the KO generally constitutes the Notice to Proceed (NTP) and authorizes the Contractor to perform all work required under the task order. The KO may provide verbal or written authorization to begin mobilization activities in advance of formal issuance, however, debris removal operations may not begin until all required submittals have been reviewed and approved by USACE. The Contractor shall be duly licensed to perform the work in accordance with the statutory requirements of the affected state/territory/commonwealth and must provide proof of such licenses for the awarded region within 30 days of contract award. Additional requirements for licensing or permitting may be required under mission-specific task orders. Task orders will be issued with a Period of Performance (POP) that will include a duration for completion of the scope of work or provide a date for completion. The Contractor shall coordinate all debris operations to meet the POP indicated and submit any requests for revision, with supporting data, to the KO.

1.3.5.3. Reports: Reports, submittals, plans, and required documentation for the base ACI contract shall be submitted electronically to the MVR KO, designated COR, and designated Contract Specialist (CS) within the specified timeframes. Mission-specific task order reporting shall follow the PWS or KO direction. The Contractor shall provide daily mission execution data to the COR by 0700 hours local time the following day, unless otherwise approved by the KO.

Reports shall be generated from the Automated Debris Management System (ADMS) and formatted for legibility on standard 8.5" x 11" paper (portrait or landscape). Dates shall follow the dd-mon-year format, and times shall be reported using the 24-hour clock. Reports and mission tracking data shall be transmitted electronically; if systems are unavailable for more than 30 minutes, the Contractor shall use paper-based documentation and transmission methods until connectivity is restored. The Contractor shall coordinate with USACE on data transfer and reporting procedures, including updates to dashboards or other mission reporting tools, as specified in the task order.

1.3.6. Measurement and Payment: Measurement of quantities for debris removal and management operations will be defined within Part 3 of this contract and/or clarified in mission-specific task orders. The Contractor will be compensated according to the schedule of prices in each task order.

Planning and support services will be paid at the hourly rates in the base contract. All payments will be validated by the KO and COR. Crews will be compensated on a crew-day basis, with a full crew day defined as a twelve (12) hour workday and tracked in quarter-day (3-hour) increments. Work

PART 1 – General Information 11 performed shall be documented in ADMS or other Government-approved data management systems.

For crews generating debris removal tickets, documentation shall include labor category, task, and quantities within ADMS tickets. For crews not generating tickets, work progress shall be tracked and reported by crew-day in quarter-day increments. USACE QA personnel will review crew day reporting with the Contractor via ADMS. During mission execution, the Government will make periodic progress payments at a frequency approved by the KO. The Contractor shall submit complete payment requests including quantity summaries and supporting documentation for each unit-priced item. Preparatory meetings for Definable Features of Work (DFOW) shall review the applicable units of measure. Payment documentation shall include ADMS data where applicable, with alternative verification methods specified in the task order for items not tracked in ADMS.

Required data shall include dates of service, personnel qualifications, equipment used, and quantities completed. Debris volumes and truck load calls will be assessed by USACE Quality Assurance (QA) personnel, in coordination with Contractor QC personnel. The USACE QA representative has the final authority to approve or reject load calls based on established criteria. If certified scales are not available, conversion of tons (TN) to cubic yards (CY) shall only be made using a conversion factor mutually agreed upon by the Contractor and the KO and documented in the applicable Task Order.

PART 2 – Definitions & Acronyms 12

2. PART 2 – DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

ADVANCE CONTRACT INITIATIVE (ACI) – The process of having a contract in place prior to a disaster to permit quick and immediate response. In essence, this PWS and contract will be referred to as an ACI after award.

CONTRACTING OFFICER REPRESENTATIVE (COR) – An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

CREW DAY – A Crew Day is defined as a twelve (12) hour workday performed by a full crew. Crew Day rates are contingent upon the completion of this standard twelve (12) hour workday. For tracking and payment purposes, partial Crew Days shall be recorded in ADMS in quarter-day (3-hour) increments.

CONTRACT SPECIALIST (CS) – A USACE employee who is a member of the Emergency Debris Removal Management Response Team and works with the Mission Manager (MM) at the staging area. The CS tracks Task Orders, reviews and validates the daily expenditure report (DER), and assists the KO with negotiated items and administration of the Task Order.

CONTRACTING OFFICER (KO) – A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. The KO is the only individual who can legally bind the Government.

DEBRIS MANAGEMENT SITE (DMS) – A temporary site approved by local authorities for the collection, reduction, and transfer of disaster-generated debris prior to final disposal.

DEFECTIVE SERVICE – A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE – Anything that can be physically delivered but may include non‐manufactured things such as meeting minutes or reports.

EMERGENCY FIELD OFFICE (EFO) – A temporary field office established by USACE to manage emergency operations at or near the impacted area. The EFO supports mission execution, coordination with FEMA and local officials, and operational oversight of Contractor activities during active response phases.

EMERGENCY OPERATIONS CENTER (EOC) – The facility or location where the state/territory/commonwealth/tribal nation disaster response and recovery is managed. This is typically where requests for temporary emergency power to support critical facilities are initiated with FEMA.

JOINT FIELD OFFICE (JFO) – The operational hub for recovery efforts, typically located in the capital city of the impacted state/territory/commonwealth/tribal nation or near the impacted area, established by FEMA. All government agencies involved in the response and recovery efforts will have representation and personnel at the

JFO.

NEGOTIATED ITEMS – Individual tasks the Government requests the Contractor to perform that require KO approval. Typical Negotiated Items include increase of existing types of Contractor assets (labor and/or equipment), and additional debris removal types/locations, etc. Negotiated Items will be issued to the Contractor by the KO through a modification to the Task Order or by issuing a new Task Order.

PHYSICAL SECURITY – Actions that prevent the loss or damage of Government property.

PART 2 – Definitions & Acronyms 13

PRE-EXECUTION PHASE – The period after FEMA notifies USACE of intent to request debris support and/or issues a Mission Assignment (MA), and before field debris operations begin. Under this contract, pre-execution activities are initiated post-event by a KO-issued planning Task Order and typically include rapid mobilization of the Contractor’s Planning Team; development of debris estimates and sectoring; identification of disposal/TDSR options; analysis of landfill capacities and permits; coordination with Applicants on ROE strategy; data/ADMS onboarding; safety and EHP planning; and preparation of initial schedules and reporting frameworks. Deployment ahead of a forecast event is not anticipated under this contract and will occur only if specifically directed by FEMA via MA and authorized by the KO under a separate task order.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) – The QASP is a document used to determine if the Contractor’s performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted.

QUALITY ASSURANCE (QA) – A USACE employee who is a member of the Emergency Debris Removal Management Team and is located at the staging area. The QA personnel assist the COR in ensuring the Contractor meets the requirements of the PWS.

QUALITY CONTROL (QC) – All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements. Also referred to as Contractor Quality Control (CQC).

RECOVERY FIELD OFFICE (RFO) – The operational office USACE establishes to execute all FEMA mission assignments. The RFO Commander has operational control of the Emergency Debris Removal PRT. Typically, the only Emergency Debris Removal PRT member located at the RFO is the Mission Liaison.

SUBCONTRACTOR – One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

TASK ORDER – A contract issued by a KO that provides legal authorization for the Contractor to perform work under this contract.

TEMPORARY DEBRIS STAGING & REDUCTION (TDSR) SITE – A designated site where collected disaster debris is temporarily staged, sorted, processed, and, if applicable, reduced in volume (e.g.

via grinding, chipping, or incineration) prior to final disposal or recycling. TDSR may be used interchangeably with Debris Management Site or Temporary Disposal and Reduction Site.

PART 2 – Definitions & Acronyms 14

2.2. ACRONYMS:

ACI Advanced Contract Initiative ADMS Automated Debris Management System AFARS Army Federal Acquisition Regulation Supplement APP Accident Prevention Plan ATP Archaeological Treatment Plan BAM Bulk Asbestos Material CAC (Asbestos) Certified Asbestos Consultant CAC (ID) Common Access Card C&D Construction & Demolition CLIN Contract Line Item Number CONUS Contiguous United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative CPDR Commercial Property Debris Removal CS Contract Specialist CY Cubic Yards DER Daily Expenditure Report DFA Direct Federal Assistance DFARS Defense Federal Acquisition Regulation Supplement DFOW Definable Feature of Work DMS Debris Management Site DoD Department of Defense DROP Debris Removal Operations Plan EHP Environmental & Historic Preservation EPA Environmental Protection Agency FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FOS Federal Operations Support FP Force Protection FFP…